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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 29, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Tax Office (1100)
B.
2011 - Human Services (1100)
C.
2011 - Constable Pct. 3 (1100)
D.
2011 - Constable Pct #4 (1100)
E.
2011 - Constable Pct #4 (1100)
F.
2011 - Sheriff's Office (1284)
G.
2011 - Sheriff's Office (1284)
H.
2011 - Sheriff's Office (1284)
I.
2011 - Sheriff's Office (1100)
J.
2011 - Pct. #3 Parks (1100)
K.
2011 - Pct. #3 Sanitation (1100)
L.
2011 - Pct. 4 Landfill (1100)
3.
2012 Intradepartmental Transfers:
A.
2012 - Co Wide Adm (1100)
4.
2011 Interdepartmental transfers:
A.
Criminal District Attorney (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal District Attorney in the amount of $7,000.00 to fund advertising expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal District Attorney in the amount of $7,000.00 to fund advertising expenditures.
B.
Workers Compensation (2202):
Approval of 2011 interdepartmental transfer from Hidalgo County (program 060) and Community Service Agency (program 062) to Hidalgo County (program 060) and Drainage District 1 (program 061) in the total amount of $16,500.00 to fund current and future expenses in 2011
Approval of 2011 interdepartmental transfer from Hidalgo County (program 060) and Community Service Agency (program 062) to Hidalgo County (program 060) and Drainage District 1 (program 061) in the total amount of $16,500.00 to fund current and future expenses in 2011
C.
Pct. #4 C.O. 2010 A&B Series (1342):
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $55,853.66), and to North Branch Drain (program 049 - $5,934.56) in the total amount of $61,788.22 to fund November 2011 Drainage Labor (PP#22&23) & Fuel Reimbursements.
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $55,853.66), and to North Branch Drain (program 049 - $5,934.56) in the total amount of $61,788.22 to fund November 2011 Drainage Labor (PP#22&23) & Fuel Reimbursements.
D.
Health Benefits (2201):
Approval of 2011 interdepartmental transfer from Drainage District 1 (program 004) to Head Start (program 006) in the total amount of $400,000.00 to fund current and future expenses in 2011.
Approval of 2011 interdepartmental transfer from Drainage District 1 (program 004) to Head Start (program 006) in the total amount of $400,000.00 to fund current and future expenses in 2011.
E.
Pct. 3 Sanitation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $30,000.00 to fund disposal expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $30,000.00 to fund disposal expenditures.
F.
Juvenile Probation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Probation in the amount of $141,541.91 to fund room & board expenditures for the month of November.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Probation in the amount of $141,541.91 to fund room & board expenditures for the month of November.
G.
Fire Marshal (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Various Fire Department Programs in the amount of $74,825.00 to fund fire call expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Various Fire Department Programs in the amount of $74,825.00 to fund fire call expenditures.
5.
2012 Interdepartmental Transfers:
A.
Constable Pct. #5:
Approval of 2012 interdepartmental transfer from County Wide Administration Contingency to Constable Precinct No. 5 in the amount of $9,373.60.
Approval of 2012 interdepartmental transfer from County Wide Administration Contingency to Constable Precinct No. 5 in the amount of $9,373.60.
6.
Interfund transfers:
A.
Co. Wide Adm - Contingency (1100):
Approval of 2011 interfund transfer from Court Reporter fund (1239) to Co. Wide Adm. - Contingency (1100) in the amount of $160,000.00.
Approval of 2011 interfund transfer from Court Reporter fund (1239) to Co. Wide Adm. - Contingency (1100) in the amount of $160,000.00.
B.
Pct#2 TxDOT (1315):
Approval of 2011 interfund transfer from CO2009 (1339) to TxDOT (1315) in the amount of $698.93 for ROW expenditures related to TxDOT "I" Road project.
Approval of 2011 interfund transfer from CO2009 (1339) to TxDOT (1315) in the amount of $698.93 for ROW expenditures related to TxDOT "I" Road project.
7.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
8.
Monthly Fee Reports:
A.
District Attorney's Office:
Approval of November 2011 Check Processing Monthly fees report.
Approval of November 2011 Check Processing Monthly fees report.
9.
County Treasurers:
A.
Approval of the Hidalgo County Monthly Investment Reports for the months of September, October, and November 2011.
10.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide, one (1) applicant in the City of La Joya and one (1) applicant in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program.
B.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
11.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of November 2011.
12.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 41,830.35 for the period of Dec. 1-15, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 41,830.35 for the period of Dec. 1-15, 2011 and requesting approval of wire transfer.
B.
Health Insurance Sweep (1100):
Approval to transfer General Fund lapsed Health Insurance benefits from various departments to the Co. Wide Adm.- Contingency account.
Approval to transfer General Fund lapsed Health Insurance benefits from various departments to the Co. Wide Adm.- Contingency account.
C.
Texas Association of Counties (TAC):
Approval to pay Texas Association of Counties (TAC) the amount of $39,366.03 to cover claims for the third quarter of 2011, with authority for County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
Approval to pay Texas Association of Counties (TAC) the amount of $39,366.03 to cover claims for the third quarter of 2011, with authority for County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
13.
IT Department - Renan Ramirez:
A.
County Clerks:
Authorization to deactivate data cards through the County's membership/participation with awarded vendor SPRINT for the following:
Authorization to deactivate data cards through the County's membership/participation with awarded vendor SPRINT for the following:
| Department: | Description: | Employee Name: | MDN: |
| County Clerks | Data Card | Office Use | 956-207-7947 |
| County Clerks | Data Card | Office Use | 956-207-7134 |
14.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Precinct No. 1- Landfill Access Services" Bid No. 2012-012-01-25-SMA including the re-advertising of project in the event no bids received and project is still required.
B.
Requesting approval of payment for Invoice No. 2011762 in the amount of $394.84 (3rd Call, Mid-Valley Estates Subdivision) as submitted by project engineer TEDSI Infrastructure Group.
C.
Acceptance and approval of request for payment of Invoice #U1445-05 in the amount of $263,200.00 for invoice period through September 17, 2011 and Invoice #U1445-06 in the amount of $307,765.00 for invoice period through November 19, 2011 as submitted by S&B Infrastructure, LTD., project engineer for "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20-PO#642615 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
D.
1. Requesting approval of payment of Invoice#7701 in the amount of ($10,937.92) submitted by L&G Consulting Engineers, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-185-07-19 (PO#667039) (WA#2), for Professional Engineering Services "Geo Technical Services" for the "New Administration Offices/Building for Hidalgo County Precinct No. 4"
2. Requesting approval of payment of Inv#s 1 ($4,375) & 2 ($4,375) a grand total amount of ($ 8,750.00) submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building for Hidalgo County Precinct No. 4"
2. Requesting approval of payment of Inv#s 1 ($4,375) & 2 ($4,375) a grand total amount of ($ 8,750.00) submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building for Hidalgo County Precinct No. 4"
E.
Requesting approval of the sixty (60) day grace period extension to the current contracts with the following multiple vendors with effective dates of February 16, 2012 through April 15, 2012 under the same rates, terms and conditions as permitted under contracts so as to have no lapse in service while the procurement process is completed:
1. Gateway Printing & Office Supply-C-10-025-02-16 aka E-11-068-01-25 (as it was extended on 01/25/11);
2. Gulf Data Products-C-10-025A-02-16 aka E-11-068A-01-25 ( as it was extended on 01/25/11);
3. Scott Merriman-C-10-025B-02-16 aka E-11-068B-01-25 (as it was extended on 01/25/11).
1. Gateway Printing & Office Supply-C-10-025-02-16 aka E-11-068-01-25 (as it was extended on 01/25/11);
2. Gulf Data Products-C-10-025A-02-16 aka E-11-068A-01-25 ( as it was extended on 01/25/11);
3. Scott Merriman-C-10-025B-02-16 aka E-11-068B-01-25 (as it was extended on 01/25/11).
F.
1. Acceptance and approval of the "Designation Of Insurance Carrier's Austin Representative Form (DWC-027)" as submitted by TriStar in connection to Contract #C-10-266-12-13 (aka E-11-272-09-27 as it was extended and approved for an additional year on 09/27/11) as it is related to the legal portion of the agreement, more specifically, 2.3 of Article 2: Definitions; and
2. The approval for County Judge, Elected Official, Executive Officer and or an authorized County Representative to sign the document.
2. The approval for County Judge, Elected Official, Executive Officer and or an authorized County Representative to sign the document.
G.
Requesting approval of Construction Change Order No. 4 a decrease in the amount of ($70.35) with Mission Paving Company, Inc. #C-10-363-01-11 (contracted vendor for "Tower Road Phase II Project") reflecting the quantities of materials used less, and with authority for County Judge to execute document.