CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 9, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Office of the County Judge:
A.
Recognition of Raymundo Eufracio, County Auditor for receiving the
Certificate of Achievement for Excellence in Financial Reporting for year ending December 31, 2005
7.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
Health Department - Eddie Olivarez:
A.
1. Requesting authorization and approval to accept the attached TB Elimination Contract #2007-021977-001 in the amount of $344,108.00 for the period 01/01/2007 to 12/31/2007.
2. Requesting authorization and approval of the attrached TB Elimination Grant Budget and Salary Schedules for the period 01/01/2007 to 12/31/2007 (Account # 7-1293-441-00-340-011-0).
2. Requesting authorization and approval of the attrached TB Elimination Grant Budget and Salary Schedules for the period 01/01/2007 to 12/31/2007 (Account # 7-1293-441-00-340-011-0).
9.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
10.
Urban County - Diana Serna:
A.
1. Hold Public Hearing to consider public comments on a proposed amendment on a proposed amendment for Pct. # 1 concerning recaptured and/or forfeited CDBG funds from the City of Edcouch's Program Years 2005 & 2006 in the total amount of $ 10,840.70.
2. Consideration and Approval of an amendment to the Pct. # 1 CDBG workplan for recaptured and/or forfeited funds
To amend the following line item:
2005 Water / Sewer Improvement (Edcouch) to include the installation of a 350 LF Water line
To increase the following line item:
2006 Water / Sewer Improvements (Edcouch) $10,840.70
2. Consideration and Approval of an amendment to the Pct. # 1 CDBG workplan for recaptured and/or forfeited funds
To amend the following line item:
2005 Water / Sewer Improvement (Edcouch) to include the installation of a 350 LF Water line
To increase the following line item:
2006 Water / Sewer Improvements (Edcouch) $10,840.70
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a) (4) for professional testing services with L & G Engineering Laboratory in connection with City of Weslaco for professional services for Year 19 (2006) Water/Sewer Improvements Projects within Weslaco.
2. The City of Weslaco is requesting approval to award a professional testing service contract to L & G Engineering Laboratories in the amount of $6,861.25 utilizing Year 17 (2004) funds for waterline imporvements to First Street alley, Alley between First & Los Torritos, and three sections between Second and Molby.
2. The City of Weslaco is requesting approval to award a professional testing service contract to L & G Engineering Laboratories in the amount of $6,861.25 utilizing Year 17 (2004) funds for waterline imporvements to First Street alley, Alley between First & Los Torritos, and three sections between Second and Molby.
C.
The City of Alamo is requesting approval of a Budget & Program Amendment for Fiscal Year 18 (2005) of Urban County Program Funds. The Budget & Program Amendment for Year 18 (2005) will create a Parks, Recreational Facility line item for the continued development of the Alamo Sports Complex Phase II included in the program year 17 (2004) work plan.
D.
Request approval for one (1) applicant in the City of Granjeno and one (1) applicant in the Countywide Area under the HOME Homeowner Occupied Housing Rehabilitation Program.
11.
Planning Department - Raul Sesin:
A.
1. PRELIMINARY APPROVAL:
Dollar General Subdivision – Donna – Pct. 1 (Robert Buchalter)
Urbano Villarreal Subdivision – Pct. 3 (Urbano Villarreal)
Las Jaras Subdivision – Pct. 1 (Javier De La Fuentes)
Hutton No. 3 Subdivision – Pct. 3 (Karen Hutton)
2. FINAL APPROVAL
Eduardo's No. 7 Subdivision – Pct. 3 (Aniceto Izaguirre)
Perkins Acres Subdivision – Pct. 1 (George Perkins)
Ellis No. 4 Subdivision – Pct. 3 (Gilbert Ellis)
Julisa Subdivision –Pct. 4 (Alfredo Martinez)
Pueblo de Palmas Ph. 6 Subdivision – Pct. 3 (J. Gary Frisby)
3. FINAL APPROVAL WITH FINANCIAL GUARANTEE
Quality Estates Subdivision – Pct. 3 (Laura Coffman)
Wes-Tex Subdivision Phase 2 – Pct. 1 (Kyle Bennett)
4. Discussion and Possible Action on Amendment to Hidalgo County Subdivision Rules 1.5/b Exception to Plat Requirement: Division of Land as Part of an Application for Approval of a Qualified Subdivision Filed with the Railroad Commission
Dollar General Subdivision – Donna – Pct. 1 (Robert Buchalter)
Urbano Villarreal Subdivision – Pct. 3 (Urbano Villarreal)
Las Jaras Subdivision – Pct. 1 (Javier De La Fuentes)
Hutton No. 3 Subdivision – Pct. 3 (Karen Hutton)
2. FINAL APPROVAL
Eduardo's No. 7 Subdivision – Pct. 3 (Aniceto Izaguirre)
Perkins Acres Subdivision – Pct. 1 (George Perkins)
Ellis No. 4 Subdivision – Pct. 3 (Gilbert Ellis)
Julisa Subdivision –Pct. 4 (Alfredo Martinez)
Pueblo de Palmas Ph. 6 Subdivision – Pct. 3 (J. Gary Frisby)
3. FINAL APPROVAL WITH FINANCIAL GUARANTEE
Quality Estates Subdivision – Pct. 3 (Laura Coffman)
Wes-Tex Subdivision Phase 2 – Pct. 1 (Kyle Bennett)
4. Discussion and Possible Action on Amendment to Hidalgo County Subdivision Rules 1.5/b Exception to Plat Requirement: Division of Land as Part of an Application for Approval of a Qualified Subdivision Filed with the Railroad Commission
12.
Elections Administration - Teresa Navarro:
A.
Elections Dept
1. Discussion, consideration and approval of Contract for Elections Services (Leasing of Voting System) between the County of Hidalgo and City of La Joya, Texas.
2. Discussion, consideration and approval to delete Technician II position, slot #130-001-0059 (vacant slot) budgeted at $26,688.00.
3. Discussion, consideration and approval to create GIS Operator Assistant position, slot #130-001-0066, and set salary at $26,688.00.
4. Approval of revised Salary Schedule.
1. Discussion, consideration and approval of Contract for Elections Services (Leasing of Voting System) between the County of Hidalgo and City of La Joya, Texas.
2. Discussion, consideration and approval to delete Technician II position, slot #130-001-0059 (vacant slot) budgeted at $26,688.00.
3. Discussion, consideration and approval to create GIS Operator Assistant position, slot #130-001-0066, and set salary at $26,688.00.
4. Approval of revised Salary Schedule.
13.
Head Start Program - Teresa Flores:
A.
Presentation for Discussion and Approval for Payment Certificate of Payment #3 to Centennial Contractors Enterprises, Inc. for the Relocation of McAllen III Head Start Center under Purchase Order No. 68040
14.
Precinct #3 - Comm. Flores:
A.
Approval of Resolution honoring the late Vanita D. Salazar for her dedication to Education and Civic Services to the residents of Hidalgo County
15.
Right of Way - Joe Pena:
A.
Discussion and/or action to Release an Easement recorded in Document # 1699617 Official Records, Hidalgo County, Texas.
16.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
Recommending and requesting authority to extend through re-advertisement Request for Sealed Bids for: "Off Premises Storage, Records Management, PickUp & Delivery Services" from 1-10-07 to 2-14-07 in order to allow newly elected District Clerk the opportunity to review and commendt on modified specifications.
8.
Approval of Request for Application No. 4 in the amount of $114,950.00 from Spacemaker Construction, contracted vendor for construction of a "Sally Port and Backup Power at Courhouse Building" and as certified for payment by project achitect, Alcocer Garcia Associates Designs Consulting. C-06-089-07-25
9.
Approval of Request for Payment of Invoice No. Seven in the amount of $2,000.00 from Alcocer Garcia Associates Design Consulting, contracted architect for "Sally Port & Back Up Power" for Hidalgo County Courthouse. C-04-116-03-23.
10.
Requesting approval for ratification on extension of bid opening date from Wednesday, January 3, 2007 to new bid opening date of Wednesday, January 17, 2007 (as permitted under 262.026 (a) to allow more participation inasmuch as holidays did not permit the timely delivery of responses on a timely basis for RFQ NO: 2007-018-01-03-VYG-ARBITRAGE CALCULATION SERVICES-HIDALGO COUNTY.
11.
Requesting approval for ratification on extention of bid opening date from Wednesday, January 3, 2007 to new bid opening date of Wednesday, January 17, 2007 (as permitted under 262.026 (a) so as to allow participation inasmuch as holidays did not permit the use of overnight carrier services for the timely delivery of bids to the County for Bid No. 2007-015-01-03-VYG-Humane Services For A Facility To Quarantine Dogs, Cats, and Other Small Animals.
12.
Presentation by for discussion, cosideration, acceptance and approval of claims/invoices with authority to issue payment for the items detailed in "Exhibit A" as attached hereto.
A. Adult Probation for Valley Association for Independent Living (VAIL) in the amount of $93.06 for Interpreting Services required for the defendents.
A. Adult Probation for Valley Association for Independent Living (VAIL) in the amount of $93.06 for Interpreting Services required for the defendents.
13.
Requesting approval to revise list of Authorized Representatives for purposes of purchases through Texas Building & Procurement Commission's Federal Surplus Property Program
B.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for the following listed Invoices, from R. Gutierrez Engineering Corp., contracted engineer for Precinct No. 2, "South I Rd," with authority for Auditor to issue payment after review, audit, and processing procedures completed. C-06-130-09-07
Invoice No. Amount:
2105 $36,274.45
2123 $29,019.57
2142 $36,274.46
Invoice No. Amount:
2105 $36,274.45
2123 $29,019.57
2142 $36,274.46
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 2141 in the amount of $7,885.90, from R. Gutierrez Engineering Corp., contracted engineer for Precinct No. 2, "Tower Road Drainage," with authority for Auditor to issue payment after review, audit, and processing procedures completed. C-06-251-08-15.
C.
Buildings & Grounds
1.
Requesting approval of Construction Change Directive No 2 (Texas Accessability Standards) in connection with the "Completion of Sheriff's Sub-Station Remodeling" in the amount of $ 863.59 from contracted vendor, Jamail Construction, and as recommended by project architect, Alcocer Garcia Associates Design Consulting, with authority for County Judge to execute document. C-04-116-03-23
2.
Requesting authority to advertise for a Request for Bids and approval of scope of work as drafted and developed by Hidalgo County Buildings & Grounds Department for the: " Renovations and/or Repairs to Various County-owned Buildings" project.
D.
Community Services Agency:
1.
Requesting authority to advertise for a RFP for "Window Units" project.
E.
Co. Wide
1.
Agenda Item 1869 has been deleted. Please remove this line from the agenda.
17.
Budget & Management - Valde Guerra:
A.
H.I.D.T.A. Task Force
1. Appropriation of funds - FY 2007 Asset Forfeiture Budget in the amount of $ 600,000.00
2. Approval of revised salary schedule.
1. Appropriation of funds - FY 2007 Asset Forfeiture Budget in the amount of $ 600,000.00
2. Approval of revised salary schedule.
B.
H.I.D.T.A. - Task Force:
Approval for Hidalgo County Judge to sign the Federal Equitable Sharing Agreement between Hidalgo County H.I.D.T.A Task Force and the Federal Government, valid from October 1, 2005 thru September 30, 2008.
Approval for Hidalgo County Judge to sign the Federal Equitable Sharing Agreement between Hidalgo County H.I.D.T.A Task Force and the Federal Government, valid from October 1, 2005 thru September 30, 2008.
C.
Workers' Compensation:
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 38,262.81 for the period of 12/01/06 thru 12/15/06 and requesting approval of wire transfer.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 38,262.81 for the period of 12/01/06 thru 12/15/06 and requesting approval of wire transfer.
D.
Discussion, consideration and approval of Resolution authorizing County staff, in cooperation with the County's financial advisor, Estrada Hinojosa & Company, Inc., to submit one or more applications to the State Infrastructure Bank in an effort to obtain funding for certain road improvements
E.
Sheriff's Office - Jail Commissary:
Approval of appropriation of funds for Jail Commissary in the amount of $5,823.79.
Approval of appropriation of funds for Jail Commissary in the amount of $5,823.79.
F.
Discussion, consideration and approval to enter into an Interlocal Agreement between the City of Donna, Texas; Hidalgo County; Tax Increment Reinvestment Zone Number One (1), City of Donna, Texas; and Grande Valley Homes, LLC d/b/a Casa Linda Homes allowing for the County to participate in the Reinvestment Zone.
G.
Right of Way Department:
1. Discussion, consideration and approval to create one (1) new temporary position for a 30-day period to expire 1/31/2007.
2. Discussion, consideration and approval to create one (1) new Right of Way Agent position and set salary at $58,350.00. Funding for this position is provided through an Interlocal Agreement with Hidalgo County Drainage District #1, approved by Commissioner's Court on December 28, 2006.
3. Approval of intradepartmental transfer in the amount of $5,308.40.
4. Approval of revised Salary Schedule.
1. Discussion, consideration and approval to create one (1) new temporary position for a 30-day period to expire 1/31/2007.
2. Discussion, consideration and approval to create one (1) new Right of Way Agent position and set salary at $58,350.00. Funding for this position is provided through an Interlocal Agreement with Hidalgo County Drainage District #1, approved by Commissioner's Court on December 28, 2006.
3. Approval of intradepartmental transfer in the amount of $5,308.40.
4. Approval of revised Salary Schedule.
H.
Approval of interdepartmental transfer from County Wide Administration-Contingency to various departments.
I.
Requesting approval of appropriation for District Clerk's Office in the amount of $42,900.00.
J.
Requesting approval of interfund transfer from County Wide Adm-Contingency to Court Reporter Fund (1239) in the amount of 3,439.00.
K.
Juvenile Probation - Court Ordered Placements (LVL5):
Approval of appropriation of funds for Juvenile Probation - Court Ordered Placements (LVL5) in the amount of $417,600.00.
Approval of appropriation of funds for Juvenile Probation - Court Ordered Placements (LVL5) in the amount of $417,600.00.
L.
Approval of intradepartmental transfer for County Wide Administration in the amount of $36,000.00.
M.
Constable Precinct #3:
1. Discussion, consideration and approval to create one (1) Administrative Assistant position, slot # 0012, and set salary at $26,688.00.
2. Approval of interdepartmental transfer from County Wide Administration to Constable Precinct #3 in the amount of $35,614.11.
3. Approval of revised Salary Schedule.
1. Discussion, consideration and approval to create one (1) Administrative Assistant position, slot # 0012, and set salary at $26,688.00.
2. Approval of interdepartmental transfer from County Wide Administration to Constable Precinct #3 in the amount of $35,614.11.
3. Approval of revised Salary Schedule.
N.
Sheriff's Office:
1. Approval of correction of agenda item 14.D approved by Commissioner's Court on January 1, 2007 for the following slots:
Slot # 280-001-0003 $42,655.00
Slot # 280-001-0167 $28,492.00
Slot # 280-001-0148 $25,887.00
2. Approval of revised salary schedule.
1. Approval of correction of agenda item 14.D approved by Commissioner's Court on January 1, 2007 for the following slots:
Slot # 280-001-0003 $42,655.00
Slot # 280-001-0167 $28,492.00
Slot # 280-001-0148 $25,887.00
2. Approval of revised salary schedule.
O.
County Clerk:
Approval to correct position title on slot #180-004-003 to Records Manager. Position previously approved by Commissioner's Court on January 1, 2007.
Approval to correct position title on slot #180-004-003 to Records Manager. Position previously approved by Commissioner's Court on January 1, 2007.
P.
Precinct #3 - Sanitation:
1. Approval of correction of agenda item 14.M approved by Commissioner's Court on January 1, 2007 for the following positions:
1. Approval of correction of agenda item 14.M approved by Commissioner's Court on January 1, 2007 for the following positions:
| Position Title |
Slot #
|
| Truck Driver III |
0019
|
| Truck Driver III |
0020
|
| Maintenance I |
0021
|
| Maintenance I |
0022
|
2. Approval of revised Salary Schedule
Q.
Historical Museum:
Discussion, consideration and action on approval of annual funding Agreement between County of Hidalgo and the Museum of South Texas History for 2007
Discussion, consideration and action on approval of annual funding Agreement between County of Hidalgo and the Museum of South Texas History for 2007
R.
Library System:
Discussion, consideration and action on Interlocal Agreement between County of Hidalgo and City of Weslaco to provide the services of librarian for the County Library System.
Discussion, consideration and action on Interlocal Agreement between County of Hidalgo and City of Weslaco to provide the services of librarian for the County Library System.
S.
Presentation for discussion, consideration and authority to issue payment to Lone Star Shredding & Document Storage, previously approved by Commissioners Court on 10-31-06 for "overages" incurred by both County and District Clerks offices during the 2006 contract term in the amount of $35,977.20 through a manual check if necessary.
T.
Constables Pcts. #1 & #3:
Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and Texas Department of Public Safety regarding Operation Wrangler for Constables Pct. #1 & #3
Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and Texas Department of Public Safety regarding Operation Wrangler for Constables Pct. #1 & #3
U.
92nd District Court:
1. Discussion, consideration and approval to decrease interpreter pay for slot 001-001-0004 from $6,000.00 to 1,500.00, a decrease of $4,500.00.
2. Discussion, consideration and approval to add interpreter pay for slot 001-001-0005 in the amount of $4,500.00.
3. Approval of revised Salary Schedule.
1. Discussion, consideration and approval to decrease interpreter pay for slot 001-001-0004 from $6,000.00 to 1,500.00, a decrease of $4,500.00.
2. Discussion, consideration and approval to add interpreter pay for slot 001-001-0005 in the amount of $4,500.00.
3. Approval of revised Salary Schedule.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-094-05-F, Hidalgo County vs. Texas Association of Counties Property and Casualty Self Insurance Fund
E.
Claim of Juan M. Trevino/Delta Pharmacy
19.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-094-05-F, Hidalgo County vs. Texas Association of Counties Property and Casualty Self Insurance Fund
E.
Claim of Juan M. Trevino/Delta Pharmacy
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn