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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING January 17, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Elections Department (1100)
B.
2011 - Health & Human Services Dept. (1293)
C.
2011 - Sheriff's Office (1284)
D.
2011 - DA Bad Checks (1222)
E.
2011 - Civil Service (1100)
F.
2011 - Auxiliary Court Jag Grant (1282)
G.
2011 - 398th District Court (1100)
H.
2011 - Pct. #1 Sanitation (1100)
I.
2011 - Pct. #1 R&B (1200)
J.
2011 - Pct. #4 Road Maint. (1200)
3.
2011 Interdepartmental transfers:
A.
Approval of 2011 interdepartmental transfer within Precinct #4 Road Maint (1200) from Road Maint (Program 007) to Pct. 4 BCAP (program 019) in the amount of $29.50
4.
2012 Intradepartmental transfers:
A.
2012 - Executive Office (1100)
B.
2012 - County Clerks (1100)
C.
2012 - Tax Office (1100)
D.
2012 - Treasurer's Office (1100)
E.
2012 - I.T. Department (1100)
F.
2012 - Elections Department (1100)
G.
2012 - County Judge (1100)
H.
2012 - Purchasing (1100)
I.
2012 - Health & Human Services Dept. (1100)
J.
2012 - Sheriff's Federal Sharing - U.S. Dept of Treasury (1228)
K.
2012 - Sheriff's Federal Sharing - U.S. Dept. of Justice (1229)
L.
2012 - 430th District Court (1100)
M.
2012 - CCL #6 (1100)
N.
2012 - Justice Crt Tech (1242)
O.
2012 - J.P. Pct. #1/ Pl. 2 (1100)
P.
2012 - Constable Pct. 2 (1100)
Q.
2012 - Pct #3 Sanitation (1100)
R.
2012 - Pct. #4 Admin. (1200)
5.
Interfund transfers:
A.
Sheriff's Office (1100):
Approval of 2012 interfund transfer from Tax Office (1246) to Sheriff's Office (1100) in the amount of $16,000.00 for gasoline/diesel expenditures.
Approval of 2012 interfund transfer from Tax Office (1246) to Sheriff's Office (1100) in the amount of $16,000.00 for gasoline/diesel expenditures.
6.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #075035
8.
Membership Dues:
A.
Tax Office:
Approval of 2012 membership dues for Armando Barrera Jr. payable to Tax Assessor-Collector Association in the amount of $85.00.
Approval of 2012 membership dues for Armando Barrera Jr. payable to Tax Assessor-Collector Association in the amount of $85.00.
B.
Tax Office:
Approval of 2012 membership dues for Armando Barrera Jr. payable to Texas School Assessors Association, Inc. in the total amount of $55.00.
Approval of 2012 membership dues for Armando Barrera Jr. payable to Texas School Assessors Association, Inc. in the total amount of $55.00.
C.
Approval of 2012 membership dues for Texas Border Coalition in the amount of $ 20,000.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
D.
Texas Agrilife Extension Service: Requesting approval to pay the 2012 Texas Agrilife Extension annual membership dues in the total amount of $1,540.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Budget & Management:
A.
SELF-FUNDED WORKERS' COMP. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $50,223.49 for the period of Dec. 16-31, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $50,223.49 for the period of Dec. 16-31, 2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $546,821.09 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 12/24/2011 to 01/06/2012.
2. Approval of wire transfer to cover claims paid.
| 12/24-30/2011 | $253,156.26 |
| 01/01-06/2012 | $293,664.83 |
| TOTAL | $546,821.09 |
C.
Pct #4 Drainage Improvement Project (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
2. Approval of 2011 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $36,558.38 (Labor Reimbursements - September & October 2011).
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
2. Approval of 2011 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $36,558.38 (Labor Reimbursements - September & October 2011).
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Auditor's Office:
Requesting authority to enter into a 12-month renewal maintenance agreement with Ikon Office Solutions for the Hidalgo County Auditor's Office through (Requisition#208152) for $1,118.32/year. Effective: 1/1/12 through 12/31/12; (2-1100-415-21-170-001-0-432).
Requesting authority to enter into a 12-month renewal maintenance agreement with Ikon Office Solutions for the Hidalgo County Auditor's Office through (Requisition#208152) for $1,118.32/year. Effective: 1/1/12 through 12/31/12; (2-1100-415-21-170-001-0-432).
B.
Requesting approval & authority to enter into a 3 year commercial alarm monitoring services and execute required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the WIC department through the requisition #________, effective upon approval; (2-1292-441-00-350-001-2-413).
C.
Requesting authority to exercise the second (2) year of the four (4)- one (1) extensions as provided under the current contract for "Interactive Voice Response System" for Elections Department, under the same rates, terms and conditions with Drake Communications Inc. (E-11-051-01-11).
D.
1. Approval of a clarification to AI#28622 (approved by CC 09-20-11 captions a, 3) to reflect the correct caption in connection with the
"Design and Construction of a New Multi-Purpose Facility / Mechanical Shop" and NOT "Design and Construction of an Additional Supplemental Building as confirmed and verified by supporting documentation provided with agenda item;
2. Acceptance and approval of the (final and approved by legal) the revised negotiated AIA Forms of Agreement between Hidalgo County and ERO International, dba, ERO Architects in connection with the following project: "Design and Construction of a New Multi-Purpose Facility / Mechanical Shop for Hidalgo County Precinct No. 4"
2. Acceptance and approval of the (final and approved by legal) the revised negotiated AIA Forms of Agreement between Hidalgo County and ERO International, dba, ERO Architects in connection with the following project: "Design and Construction of a New Multi-Purpose Facility / Mechanical Shop for Hidalgo County Precinct No. 4"
E.
Tax Office:
Requesting authority to enter into a 12-month renewal software maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor CASO Document Management DIR-SDD-1429 through requisition #208065 in the amount of $10,940.08, effective upon approval. (2-1100-415-15-140-001-0-336);
Requesting authority to enter into a 12-month renewal software maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor CASO Document Management DIR-SDD-1429 through requisition #208065 in the amount of $10,940.08, effective upon approval. (2-1100-415-15-140-001-0-336);
F.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: Department of Health and Human Services.