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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING January 24, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Health & Human Services Dept. (1293)
B.
2011 - Health & Human Services Dept. (1293)
C.
2011 - Health & Human Services Dept. (1293)
D.
2011 - Health & Human Services Dept. (1100)
E.
2011 - Health & Human Services Dept. (1293)
F.
2011 - Health & Human Services Dept. (1293)
G.
2011 - Health & Human Services Dept. (1293)
H.
2011 - CO2010A&B - Sheriff Substation in Pct. #1 (1342)
I.
2011 - Sheriff's Office (1284)
J.
2011 - WIC (1292)
K.
2011 - Facilities Mgmt. (1100)
L.
2011- Elections Department (1100)
M.
2011 - Elections Dept. (1100)
N.
2011 - Public Defender's (1100)
O.
2011 - Tax Office (1100)
P.
2011 - District Clerk (1100)
Q.
2011 - 430th District Court (1100)
R.
2011 - CCL #4 (1100)
S.
2011 - Pct # 1 R&B (1200)
T.
2011 - Pct. #1 Adm. (1200)
U.
2011 - Pct. #2 BCAP (1312)
V.
2011 - Pct. #4 - Drainage Improvement Project (1200)
W.
2011 - Constable Pct 2 LEOSE (1220)
X.
2011 - J.P. 1/1 (1282)
Y.
2011 - J.P. 1/2 (1282)
Z.
2011 - J.P. 3/2 (1282)
AA.
2011 - J.P. 4/2 (1282)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer from Brenda Gay, program no. 120, to Balli Estates, program no. 063 in the total amount of $4,900.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer from Brenda Gay, program no. 120, to Balli Estates, program no. 063 in the total amount of $4,900.00 to fund project expenditures.
4.
2012 Intradepartmental transfers:
A.
2012 - I.T. Department (1100)
B.
2012 - Sheriff's Office (1100)
C.
2012 - Sheriff's Office (1100)
D.
2012 - Health & Human Services Dept. (1100)
E.
2012 - Fire Marshal (1100)
F.
2012 - Law Library (1247)
G.
2012 - Tax Office (1100)
H.
2012 - HIDTA (1254)
I.
2012 - CCL #4 (1100)
J.
2012 - J.P. Pct. 2, Pl. 1 (1100)
K.
2012 - J.P. Pct. #4/ Pl. 2 (1100)
L.
2012 - Pct. #1 Park ( 1100 )
M.
2012 - Pct. #1 Sanitation (1100)
N.
2012 - Pct. # 1 ADM (1200)
O.
2012 - Pct. #1 CRC (1100)
P.
2012 - Pct. #1 Drainage Improvement (1200)
Q.
2012 - Pct. #3 Sanitation (1100)
5.
2012 Interdepartmental transfers:
A.
Approval of 2012 interdepartmental tranfer from Pct. #4 Road Maint (007) to Pct. #4 Administration (005) in the amount of $7,000.00
6.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Approximately 500' east of mile 1W on the north side of mile 10N- Bore- Hector Ahumada; 3/4" service connection
2. Tower Rd Estates L8 B2 (Tower WS/S Wisconsin) - Bore- Noe Villarreal Cantu- 3/4" service connection
3. Approximately 2150' east of Tower Rd on the N & S side of Iowa Rd- Bore- Lopez Heights Sub; 2" PVC casing
4. Primavera 2 Lot 124 (Minn SS/E 1426)- Bore- Hector Espinoza; 3/4" service connection
5. Two (2) Road crossing bores and steel encasements. A 10" PVC SDR-26 sanitary sewer line. Crossings to be located on the west and north side of the intersection Minnesota Road and Dillon Road.
6. Crossing to be located on the west side of the intersection Minnesota Road and Goolie Road.
7. Crossing to be located on the south side of the intersection Goolie Road and Mile 11 1/2 N. Road (Hernandez Road).
8. Crossing to be located on the south side of the intersection Mile 11 1/2N. Road (Hernandez Road) and Rattler Street.
9. Crossing to be located on the south side of the intersection Mile 11 1/2N. Road (Hernandez Road) and Old La Blanca Road.
10. Crossing to be located on the south side of the intersection Mile 11 1/2N. Road (Hernandez Road) and Santa Lucia Dr
11. Crossing to be located on the south side of the intersection of FM 493 (La Blanca Rd) and Mile 11N Road.
12. A 10'' PVC SDR-26 sanitary sewer line. Crossing to be located on the west side of the intersection of FM 493 and Mile 10 1/2N. Road (Sioux Road).
13. Crossing to be located on the west side of the intersection of FM 493 and Santa Clara Street.
14. A 15" PVC SDR-26 sanitary sewer line. Crossing to be located approximately 1,000 ft. east of the intersection of Valverde Road and Minnesota Road.
15. Crossing to be located approximately 2,500 ft. east of the intersection of Valverde Road and Minnesota Road.
16. Crossing to be located on the east side of the intersection Minnesota Road and Sequoia Street.
17. Crossing to be located on the east side of the intersection Minnesota Road and Leal Street.
1. Approximately 500' east of mile 1W on the north side of mile 10N- Bore- Hector Ahumada; 3/4" service connection
2. Tower Rd Estates L8 B2 (Tower WS/S Wisconsin) - Bore- Noe Villarreal Cantu- 3/4" service connection
3. Approximately 2150' east of Tower Rd on the N & S side of Iowa Rd- Bore- Lopez Heights Sub; 2" PVC casing
4. Primavera 2 Lot 124 (Minn SS/E 1426)- Bore- Hector Espinoza; 3/4" service connection
5. Two (2) Road crossing bores and steel encasements. A 10" PVC SDR-26 sanitary sewer line. Crossings to be located on the west and north side of the intersection Minnesota Road and Dillon Road.
6. Crossing to be located on the west side of the intersection Minnesota Road and Goolie Road.
7. Crossing to be located on the south side of the intersection Goolie Road and Mile 11 1/2 N. Road (Hernandez Road).
8. Crossing to be located on the south side of the intersection Mile 11 1/2N. Road (Hernandez Road) and Rattler Street.
9. Crossing to be located on the south side of the intersection Mile 11 1/2N. Road (Hernandez Road) and Old La Blanca Road.
10. Crossing to be located on the south side of the intersection Mile 11 1/2N. Road (Hernandez Road) and Santa Lucia Dr
11. Crossing to be located on the south side of the intersection of FM 493 (La Blanca Rd) and Mile 11N Road.
12. A 10'' PVC SDR-26 sanitary sewer line. Crossing to be located on the west side of the intersection of FM 493 and Mile 10 1/2N. Road (Sioux Road).
13. Crossing to be located on the west side of the intersection of FM 493 and Santa Clara Street.
14. A 15" PVC SDR-26 sanitary sewer line. Crossing to be located approximately 1,000 ft. east of the intersection of Valverde Road and Minnesota Road.
15. Crossing to be located approximately 2,500 ft. east of the intersection of Valverde Road and Minnesota Road.
16. Crossing to be located on the east side of the intersection Minnesota Road and Sequoia Street.
17. Crossing to be located on the east side of the intersection Minnesota Road and Leal Street.
7.
Planning:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #018902
9.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| F0340.01.000.0009.00 | Rio Prop Ventures LLC | $3745.89 |
10.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay 2012 membership dues to the Texas Association of County Auditors in the amount of $505.00 (through Req. #208657) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2012 membership dues to the Texas Association of County Auditors in the amount of $505.00 (through Req. #208657) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
B.
WIC:
Requesting approval to pay the 2012 annual membership dues to the International Lactation Consultant
Association for Noemi Hernandez IBLC, in the amount of $181.00 (through req.#208942) with
authority for the County Treasurer to issue the check after review, audit, and processing procedures
are completed by the County Auditor.
Requesting approval to pay the 2012 annual membership dues to the International Lactation Consultant
Association for Noemi Hernandez IBLC, in the amount of $181.00 (through req.#208942) with
authority for the County Treasurer to issue the check after review, audit, and processing procedures
are completed by the County Auditor.
C.
IT Dept.:
Approval to pay 2012 Annual Membership Dues to Texas Association of Governmental Information Technology Managers (Requisition#208635) in the amount of $100.00 with authorization for County Treasurer to issue a check after auditing procedures are completed.
Approval to pay 2012 Annual Membership Dues to Texas Association of Governmental Information Technology Managers (Requisition#208635) in the amount of $100.00 with authorization for County Treasurer to issue a check after auditing procedures are completed.
D.
Elections Dept.:
Requesting approval to pay the 2012 Election Center Blue membership dues in the total amount of $150.00 for Yvonne Ramon, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Requesting approval to pay the 2012 Election Center Blue membership dues in the total amount of $150.00 for Yvonne Ramon, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
E.
Auditor's Office:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition #208837) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition #208837) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
F.
County Treasurers Office:
Requesting approval to pay the 2012 annual membership dues for the County Treasurers' Association of Texas for the County Treasurer and Chief Deputy in the amount of $175.00 with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor.
Requesting approval to pay the 2012 annual membership dues for the County Treasurers' Association of Texas for the County Treasurer and Chief Deputy in the amount of $175.00 with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor.
11.
Auditor's Office:
A.
Monthly collection reports for November 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 65,347.80 | November 2011 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 33,946.45 | November 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 57,724.55 | November 2011 |
| The Hon. Ismael "Melo" Ochoa, Justice of the Peace | $ 69,368.00 | November 2011 |
B.
Approval of Monthly Financial Statement for the Month of December 2011.
12.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $55,861.23 for the period of January 1-15, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $55,861.23 for the period of January 1-15, 2012 and requesting approval of wire transfer.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the following Hidalgo County Pct 2 BCAP projects:
1. Road & Drainage Construction for Pentecostal Subdivision;
2. Road & Drainage Construction for Southside Subdivision.
1. Road & Drainage Construction for Pentecostal Subdivision;
2. Road & Drainage Construction for Southside Subdivision.
B.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
C.
JP Precinct 3 Place 1:
Requesting approval of a correction on a Xerox copier model number from WC7345 to WC7346 previously approved through Commissioner's Court consent agenda item #AI-16083 on 6/30/2009 for 39 months.
Requesting approval of a correction on a Xerox copier model number from WC7345 to WC7346 previously approved through Commissioner's Court consent agenda item #AI-16083 on 6/30/2009 for 39 months.
D.
Requesting authority to enter into a self-service storage rental agreement and execute required agreement with Danaby Rentals, Inc. for the (I.T.) Information Technology Department in the amount of $145.00/month = $1,740.00/year through requisition #208070 through account #2-1100-415-00-200-001-0-441.
E.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: Elections Department.
F.
Planning Department:
Requesting authority to enter into a 12 month renewal of annual on-line lease agreement with Carson Map Company for the Planning Dept. in the total amount of $1,272.50/year (total of 8 users) from 1/1/12 thru 12/31/12 for requisition #208973; (2-1100-419-10-210-001-0-534).
Requesting authority to enter into a 12 month renewal of annual on-line lease agreement with Carson Map Company for the Planning Dept. in the total amount of $1,272.50/year (total of 8 users) from 1/1/12 thru 12/31/12 for requisition #208973; (2-1100-419-10-210-001-0-534).
G.
WIC:
1. Requesting approval and authority to enter into a 3 year commercial alarm monitoring services and execute required commercial alarm monitoring agreement of $15.00/month with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Rio Grande WIC Office through requisition #208814, effective upon approval; (2-1292-441-00-350-001-2-413).
2. Requesting approval and authority to execute required equipment purchase agreement (commercial) for a one time activation fee (only) of $65.00 with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Rio Grande WIC Office through requisition #208814, effective upon approval; (2-1292-441-00-350-001-2-413).
1. Requesting approval and authority to enter into a 3 year commercial alarm monitoring services and execute required commercial alarm monitoring agreement of $15.00/month with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Rio Grande WIC Office through requisition #208814, effective upon approval; (2-1292-441-00-350-001-2-413).
2. Requesting approval and authority to execute required equipment purchase agreement (commercial) for a one time activation fee (only) of $65.00 with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Rio Grande WIC Office through requisition #208814, effective upon approval; (2-1292-441-00-350-001-2-413).
H.
Acceptance and approval of Invoice #11324029 in the amount of $4,655.12, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
I.
Facilities Management:
Acceptance and approval to pay Invoice #15261 (PO #663177) as submitted by Separation Systems Consultants, Inc. (SSCI) awarded vendor with TCPN Contract #R5068 in connection with the additional tests & reportings for the Mold Remediation at the new Autopsy Facility in Edinburg in the amount of $3,455.13 with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
Acceptance and approval to pay Invoice #15261 (PO #663177) as submitted by Separation Systems Consultants, Inc. (SSCI) awarded vendor with TCPN Contract #R5068 in connection with the additional tests & reportings for the Mold Remediation at the new Autopsy Facility in Edinburg in the amount of $3,455.13 with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
J.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324019-$25,325.48 for "Mile 2 North (From Moorefield Rd to La Homa Rd)"- C-11-195-06-28;
2. Invoice No. 11324024-$2,750.00 for "La Homa Rd Project"-C-08-031-02-12;
3. Invoice No. 11324014- $12,432.85 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
4. Invoice No. 11324015- $5,163.00 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08.
1. Invoice No. 11324019-$25,325.48 for "Mile 2 North (From Moorefield Rd to La Homa Rd)"- C-11-195-06-28;
2. Invoice No. 11324024-$2,750.00 for "La Homa Rd Project"-C-08-031-02-12;
3. Invoice No. 11324014- $12,432.85 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
4. Invoice No. 11324015- $5,163.00 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08.
K.
Requesting authority to exercise the one (1) year extension (as provided in the current lease agreement) for the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" (under the same rates, terms and conditions) with the Honorable Joe E. Garcia in connection to Lease Agreement #C-10-346-01-25.
L.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage for Mid-Valley Estates, a Pct 1 BCAP project.
M.
1. Acceptance and approval of payment of Inv.#11324012-$42,825.00 submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4;
2. Acceptance and approval of Inv. #7723-$2,500.00 submitted by Quintanilla, Headley & Associates, Inc. in connection with contract #C-08-477-12-09 (WA #7-PO#668163) "San Carlos Drainage Improvement Project"-FIKE PUMP STATION located in Hidalgo County Pct. #4.
2. Acceptance and approval of Inv. #7723-$2,500.00 submitted by Quintanilla, Headley & Associates, Inc. in connection with contract #C-08-477-12-09 (WA #7-PO#668163) "San Carlos Drainage Improvement Project"-FIKE PUMP STATION located in Hidalgo County Pct. #4.
N.
Requesting approval to exercise the County's option to renew the one (1) year extension as provided in the current contract for "Hauling Services For Millings-Hidalgo County Precinct One", under the same rates, terms and conditions with Universal Truckers with effective date of February 23, 2012 thru February 22, 2013.
O.
Acceptance and approval of the continuation of the Membership Agreement between National Joint Powers Alliance and Hidalgo County (previously approved by cc on 02/01/11), thus allowing the County to continue being a member of the "Municipal Contracts Agency" for the utilization of the procurement resources that are compliant with bidding requirements.
P.
1. Requesting approval of "Supplemental Agreement No. 2" to C-CAP-08-029A-10-28 between Hidalgo County and R. Gutierrez Engineering to add "Attachment A" with additional projects resulting in an increase of $7,717.07 in the estimated amount.;
2. Requesting approval of Work Authorization No. 3 (with a proposed fee of $7,717.07) with R. Gutierrez Engineering to provide Engineering Services to Hidalgo County Precinct No. 2 for Various Border Colonia Access Program Round III Projects.
2. Requesting approval of Work Authorization No. 3 (with a proposed fee of $7,717.07) with R. Gutierrez Engineering to provide Engineering Services to Hidalgo County Precinct No. 2 for Various Border Colonia Access Program Round III Projects.
Q.
Requesting approval of Application for Payment No. 4 Final in the amount of $118,553.35 from Asago LLC, d/b/a Asago Construction, contracted vendor for Balli Estates Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group (C-CAP-11-127-05-23).
R.
Acceptance and approval of request for payment for Invoice #11324013 in the amount of $76,400.00 as submitted by L&G Consulting Engineers, Inc. in connection to Contract #C-07-451-12-26-PO#596375 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
S.
Emergency Management:
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) including a replacement card for Oscar Montoya
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) including a replacement card for Oscar Montoya