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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING January 31, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $29,500.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of December 2011 (PP #24-26).
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $29,500.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of December 2011 (PP #24-26).
B.
Pct. #4 C.O. 2010 A&B Series (1342):
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $27,642.27), and to North Branch Drain (program 049 - $37,904.43) in the total amount of $65,546.70 to fund December 2011 Drainage Labor (PP#24,25,&26) & Fuel Reimbursements.
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $27,642.27), and to North Branch Drain (program 049 - $37,904.43) in the total amount of $65,546.70 to fund December 2011 Drainage Labor (PP#24,25,&26) & Fuel Reimbursements.
3.
2012 Intradepartmental transfers:
A.
2012 - Purchasing (1100)
B.
2012 - District Clerk (1100)
C.
2012 - Planning Dept. (1100)
D.
2012 - Auxilary Court (1100)
E.
2012 - 370th District Court (1100)
F.
2012 - 430th District Court (1100)
G.
2012 - CCL 5 (1100)
H.
2012 - J.P. 1/1 (1100)
I.
2012 - J.P. 3/2 (1100)
J.
2012 - Constable Pct. #1 (1100)
K.
2012 - Constable Pct. #2 (1100)
L.
2012 - Constable Pct. #5 (1100)
M.
2012 - Pct. #1 Adm. (1200)
N.
2012 - Pct. #4 - Drainage Improvement Project (1200)
O.
2012 - Pct. #4 Road Maint. (1200)
4.
2012 Interdepartmental transfers:
A.
Approval of 2012 inter departmental transfer from Pct.2 Rd Maint.(006) into Pct.2 El Gato Rd (051) in the amount of $20,000.00.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
District Clerk
Approval of December 2011 Monthly Fee Report.
Approval of December 2011 Monthly Fee Report.
7.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Dimas Sub N1/2 of L7 (10N SS/W Victoria)- Bore- Francisco Ortega; 3/4" service connection
1. Dimas Sub N1/2 of L7 (10N SS/W Victoria)- Bore- Francisco Ortega; 3/4" service connection
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee # 094404
9.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| 00077.90.330.0005.05 | PTax COE/GE Capital Solutions | $14047.09 |
| 00077.90.330.0005.05 | PTax COE/GE Capital Solutions | $46025.78 |
| G7010.02.000.0069.00 | The Barba Law Firm PLLC | $4272.30 |
| P6190.99.000.0000.C6 | Continental Resources Inc | $2810.36 |
| P6190.99.000.0000.C6 | Continental Resources Inc | $2885.40 |
| R2730.02.000.001A.00 | Inter National Bank | $7358.35 |
B.
Pursuant to the Tax Code 31.11(c-1), requesting approval to extend the tax refund deadline of three years to an additional two years for the following tax refunds.
| REFUND TYPE | ACCT # | TAXPAYER | REFUND AMT | PAYMENT DATE |
| Overpayment | M2650.00.011.0001.00 | Wingate Law Office | $926.64 | 12/31/2007 |
| Erroneous Payment | S6440.00.000.0025.00 | Citi Mortgage | $2,376.18 | 12/27/2006 |
10.
Membership Dues:
A.
District Clerk:
1. Requesting approval to pay the 2012 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, District Clerk with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
2. Requesting approval to pay the 2012 Governmental Collectors Association of Texas (GCAT) renewal membership dues in the total amount of $150.00 for Laura Hinojosa, District Clerk, Ana L. De Luna, Collections Enforcement Officer and Gina Hernandez, Collections Enforcement Officer with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
3. Requesting approval to pay the 2012 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, District Clerk with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
1. Requesting approval to pay the 2012 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, District Clerk with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
2. Requesting approval to pay the 2012 Governmental Collectors Association of Texas (GCAT) renewal membership dues in the total amount of $150.00 for Laura Hinojosa, District Clerk, Ana L. De Luna, Collections Enforcement Officer and Gina Hernandez, Collections Enforcement Officer with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
3. Requesting approval to pay the 2012 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, District Clerk with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
B.
Health Dept.:
Requesting authorization to renew the Texas Association of Local Health Officials (TALHO) membership for 2012 in the amount of $1,500.00.
Requesting authorization to renew the Texas Association of Local Health Officials (TALHO) membership for 2012 in the amount of $1,500.00.
C.
Precinct #1:
Requesting approval to renew the 2012 membership dues and make payment to the International Right of Way Association (IRWA) in the amount of $410.00 (Requisition #209792) with authority for County Treasurer to issue check after review and audit procedures are completed by the County Auditor.
Requesting approval to renew the 2012 membership dues and make payment to the International Right of Way Association (IRWA) in the amount of $410.00 (Requisition #209792) with authority for County Treasurer to issue check after review and audit procedures are completed by the County Auditor.
11.
Headstart:
A.
Approval of Children's Applications for 2011-2012
B.
Approval of Special Services Monthly Report: December 2011
C.
Approval of Risk Management Report
D.
Approval of Self-Assessment Schedule
E.
Approval of Learning Accomplishment Profile Diagnostic (LAP-D) - Mid Report
F.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: December 2011
G.
Approval of Financial Report: December 2011
12.
Auditor's Office:
A.
Monthly collection reports for June, August, September, October, November and December 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 34,125.55 | June 2011 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 30,240.45 | August 2011 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 110,355.55 | September 2011 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 64,812.76 | October 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 75,714.37 | October 2011 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 97,600.35 | November 2011 |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 45,599.28 | October 2011 |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $ 11,558,068.19 | November 2011 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 960.00 | December 2011 |
13.
Budget & Management:
A.
Acceptance and approval of request for payment of invoice dated 1/12/2012 in the amount of $2,995.62 as submitted by the Lower Rio Grande Valley Development Council for the prorated preventative maintenance fees in connection with the "Regional Interoperability Communications Systems" Project (approved CC Regular 9/28/10 18.A.) with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
B.
1. Approval to transfer $619,977.96 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 01/07/12 to 01/20/2012.
2. Approval of wire transfer to cover claims paid.
| 01/07-13/2012 | $239,987.01 |
| 01/14-20/2012 | $379,990.95 |
| TOTAL | $619,977.96 |
14.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Sheriff's Office:
Requesting approval to enter into a 12-month renewal license support agreement for leadsOnline total track service with L.E.A.D.S. Online, Inc. in the amount of $792.00/year, through the following requisition #209093. Effective: 2/1/2012 - 1/31/2013.
Requesting approval to enter into a 12-month renewal license support agreement for leadsOnline total track service with L.E.A.D.S. Online, Inc. in the amount of $792.00/year, through the following requisition #209093. Effective: 2/1/2012 - 1/31/2013.
B.
Requesting approval of payment for various invoices as submitted by HALFF ASSOCIATES, INC., subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings" (on an as needed basis) for projects within Hidalgo County Precinct Number 4, as set forth below:
1. Project:"ELECTIONS WAREHOUSE" - WA#1-(PO#660277):
1. Project:"ELECTIONS WAREHOUSE" - WA#1-(PO#660277):
a. Inv# M156805 - $ 700.00 - October 2011 (WA#1)
b. Inv# M157465 - $ 11,700.00 - November 2011 (Addt'l Svc.-Supp #1 to WA#1)
c. Inv# M157466 - $ 700.00 - November 2011 (WA #1)
d. Inv# M158453 - $ 350.00 - December 2011 (WA #1)
b. Inv# M157465 - $ 11,700.00 - November 2011 (Addt'l Svc.-Supp #1 to WA#1)
c. Inv# M157466 - $ 700.00 - November 2011 (WA #1)
d. Inv# M158453 - $ 350.00 - December 2011 (WA #1)
C.
93rd District Court:
Requesting authority to continue the ongoing self-service storage rental agreement with Safeguard Mini Storage, LLC for the 93rd District Court in the amount of $80.00/month = $960.00/year through requisition #208596 account (2-1100-412-00-002-001-0-441).
Requesting authority to continue the ongoing self-service storage rental agreement with Safeguard Mini Storage, LLC for the 93rd District Court in the amount of $80.00/month = $960.00/year through requisition #208596 account (2-1100-412-00-002-001-0-441).
D.
Approval of Application for Payment No. 6 (Final) in the amount of $125,043.75 from Asago, LLC dba Asago Construction, contracted vendor for La Suena Subdivision as submitted by Javier Hinojosa Engineering project engineer (C-CAP-10-379-05-17.)
E.
Approval of Change Order No. 2 with contractor Asago LLC dba Asago Construction for Balli Estates Subdivision, Pct. No. 1 reflecting a net increase of $4,900.00 and an additional 30 days due to TY inlet extension and 8" PVC as submitted through project engineer TEDSI Infrastructure Group (C-CAP-11-127-05-23).
F.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
G.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: Planning Department.
H.
Tax Office:
Requesting authority to enter into a self-service storage rental agreement and execute required agreement with Danaby Rentals, Inc. for the Tax Office in the amount of $145.00/month = $1,740.00/year through requisition #208016. (2-1100-415-15-140-001-0-441);
Requesting authority to enter into a self-service storage rental agreement and execute required agreement with Danaby Rentals, Inc. for the Tax Office in the amount of $145.00/month = $1,740.00/year through requisition #208016. (2-1100-415-15-140-001-0-441);
I.
Acceptance and approval of request for payment of Invoice #1102707-4 in the amount of $17,248.44 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
J.
Pursant to Texas Local Gov't Code, requesting authority to publish advertisments for Auctions of Surplus Equipment, Vehicles, etc., anticipated for February 18, 2012--May 26, 2012--August 25, 2012 and November 10, 2012 including, but not limited to, Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
K.
Sheriff's Law Enforcement Facility:
Requesting approval to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" in the amount of $5,795.00/year, through the following requisition #209107 Effective: 3/2012-3/2013.
Requesting approval to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" in the amount of $5,795.00/year, through the following requisition #209107 Effective: 3/2012-3/2013.
L.
SHERIFF'S OFFICE:
Requesting authority to enter into a (12) Month Assistant Support Renewal Agreement with "The Productivity Center" for Hidalgo County Sheriff's Office for the total amount of $315.00/year through requisition # 209108-effective January 2012 - January 2013.
Requesting authority to enter into a (12) Month Assistant Support Renewal Agreement with "The Productivity Center" for Hidalgo County Sheriff's Office for the total amount of $315.00/year through requisition # 209108-effective January 2012 - January 2013.
M.
Elections Dept:
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition # 209110 for the following services:
Coverages: 02/01/2012-01/31/2013
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition # 209110 for the following services:
1. Gold-HDW Maintenance/Support-650 $3,009.83/year
2. Firmware Usage Agreement-650 $341.50/year
3. Gold-HDW Maintenance/Support-Ivotronic 147 users @ $109.98 each/$16,167.06/year
4. Firmware Usage Agreement-Ivotronic 147 users @ $35.70 each/$5,247.90/year
Total amount of $24,766.29
N.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County- MS-1 Emulsified Asphalt" Bid No. 2012-039-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
O.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for three (3) Deputy Constables in Constable Pct No. 5.