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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING February 7, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - J.P. Pct. 3/ Place 1 (1100)
B.
2011 - DA Bad Checks (1222)
C.
2011 - DA Investigation HB65 (1223)
3.
2012 Intradepartmental transfers:
A.
2012 - Purchasing (1100)
B.
2012 - Human Resources (1100)
C.
2012 - Civil Service (1100)
D.
2012 - Public Defender's (1282)
E.
2012 - Adult Probation (1100)
F.
2012 - Health & Human Services Dept. (1100)
G.
2012 - Health & Human Services Dept. (1100)
H.
2012 - Emergency Management (1100)
I.
2012 - County Auditor's Office (1100)
J.
2011 - Texas AgriLife Extension (1100)
K.
2012 - Justice Court Tech (1242)
L.
2012 - I.T. County Wide (1100)
M.
2012 - Sheriff's Office (1100)
N.
2012 - CCL #1 (1100)
O.
2012 - 93rd District Court (1100)
P.
2012 - 449th District Court (1100)
Q.
2012 - Pct. #1 BCAP (1312)
R.
2012 - Pct. #1 Road Maintenance (1200)
S.
2012 - Pct. #1 Sanitation (1100)
T.
2012 - Pct. #1 Adm. (1200)
U.
2012 - Pct. #1 BCAP (1312)
V.
2012 - Pct. #1 BCAP (1312)
W.
2012 - Pct. #1 BCAP (1312)
X.
2012 - Pct. #1 BCAP (1312)
Y.
2012 - Pct. #1 Park (1100)
Z.
2012 - Pct. #1 R&B (1200)
AA.
2012 - Pct. #2 BCAP (1312)
BB.
2012 - Pct. #2 BCAP (1312)
CC.
2012 - Pct. #2 South Tower CRC (1100)
DD.
2012 - Pct.2 Rd Maint. (1200)
EE.
2012 - Pct #3 Parks (1100)
4.
2012 Interdepartmental transfers:
A.
Approval of interdepartmental transfer to fund salaries and related fringes at the adopted level.
B.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from program #041, Pct. 1 Roads, to program #085 Mile 17N (FM 88-FM1015) in the amount of $24,950.00 to fund ROW acquisition services.
Approval of 2012 interdepartmental transfer from program #041, Pct. 1 Roads, to program #085 Mile 17N (FM 88-FM1015) in the amount of $24,950.00 to fund ROW acquisition services.
C.
Pct. #2 CRC (1100):
Request approval of 2012 interdepartmental transfer from Pct.2 Park (008) into Pct.2 CRC (018) in the amount of $9,560.00 and into Pct.2 CRC S. Tower (082) in the amount of $29,200.00
Request approval of 2012 interdepartmental transfer from Pct.2 Park (008) into Pct.2 CRC (018) in the amount of $9,560.00 and into Pct.2 CRC S. Tower (082) in the amount of $29,200.00
D.
Pct. #2 McColl Drain Project (1200):
Approval of 2012 inter departmental transfer from Pct 2 Drain Imprv Prg (034) into Pct 2 McColl Off-site Drain Project (047) in the amount of $50,000.00
Approval of 2012 inter departmental transfer from Pct 2 Drain Imprv Prg (034) into Pct 2 McColl Off-site Drain Project (047) in the amount of $50,000.00
E.
Pct. #2 Adm. (1200):
Request approval of 2012 inter departmental transfer from Pct.2 Road Maintenance (006) into Pct.2 Administration (005) in the amount of $12,150.00.
Request approval of 2012 inter departmental transfer from Pct.2 Road Maintenance (006) into Pct.2 Administration (005) in the amount of $12,150.00.
F.
Pct. #3 C.O. 2010 A&B:
Approval of 2012 interdepartmental transfer from Precinct #3 C.O. 2010 A&B La Homa (SH 495 - FM 1924) to Precinct #3 C.O. 2010 A&B Mile 2 North (Moorefield-Inspiration) in the amount of $349,500.00 to fund engineering costs.
Approval of 2012 interdepartmental transfer from Precinct #3 C.O. 2010 A&B La Homa (SH 495 - FM 1924) to Precinct #3 C.O. 2010 A&B Mile 2 North (Moorefield-Inspiration) in the amount of $349,500.00 to fund engineering costs.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Right of Way - Permits:
A.
Agua Special Utility District:
1. The contractor proposed to bore and install 2-2" PVC casing for 2-1" water services across Mile 6 North Road. The first bore will be located 230.0' west of Minnesota Road. The second bore will be located 250.0' West of Minnesota Road.
2. The contractor proposed to bore and install 4-2" PVC casing for 4-1" water services across Minnesota Road. The first bore will be located 290.0' South of Mile 6 Road. The second bore will be located 300.0' South of Mile 6 Road. The third will be located 410.0' South of Mile 6 Road. The fourth will be located 580.0 south of Mile 6 Road.
1. The contractor proposed to bore and install 2-2" PVC casing for 2-1" water services across Mile 6 North Road. The first bore will be located 230.0' west of Minnesota Road. The second bore will be located 250.0' West of Minnesota Road.
2. The contractor proposed to bore and install 4-2" PVC casing for 4-1" water services across Minnesota Road. The first bore will be located 290.0' South of Mile 6 Road. The second bore will be located 300.0' South of Mile 6 Road. The third will be located 410.0' South of Mile 6 Road. The fourth will be located 580.0 south of Mile 6 Road.
7.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval for 2012 membership dues to the FBI LEEDA for Captain Andres Guzman and Captain Armando Campos for the amount of $50.00 each.
Requesting approval for 2012 membership dues to the FBI LEEDA for Captain Andres Guzman and Captain Armando Campos for the amount of $50.00 each.
B.
Sheriff's Dept.:
Requesting approval of payment for 2012 membership dues for Chief Deputy Anacleto Martinez to the FBI National Academy Associates, Inc. in the amount of $95.00.
Requesting approval of payment for 2012 membership dues for Chief Deputy Anacleto Martinez to the FBI National Academy Associates, Inc. in the amount of $95.00.
C.
Sheriff's Dept.:
Requesting approval of payment for year 2012 membership dues for Captain Andres Guzman to the American Association of Police Polygraphists, Inc. (AAPP) for the amount of $125.00.
Requesting approval of payment for year 2012 membership dues for Captain Andres Guzman to the American Association of Police Polygraphists, Inc. (AAPP) for the amount of $125.00.
D.
Constable Pct. 3
Requesting approval for membership dues for the National Constable's Association for Chief Deputy Constable Horaldo Sanchez, with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor have been completed.
Requesting approval for membership dues for the National Constable's Association for Chief Deputy Constable Horaldo Sanchez, with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor have been completed.
E.
Constable Pct. #3:
Requesting approval to renew membership dues for 2012 to the Justices of the Peace and Constables Association for the following employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor:
Requesting approval to renew membership dues for 2012 to the Justices of the Peace and Constables Association for the following employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor:
| Title | Employee Name | Amount |
| Chief Deputy | Horaldo Sanchez | $35.00 |
| Sergeant | Luis Trevino | $35.00 |
| Deputy Constable | Dan Broyles | $35.00 |
| Deputy Constable | Joel Contreras | $35.00 |
| Deputy Constable | Eldon Dunn | $35.00 |
| Deputy Constable | Reynaldo Reyna | $35.00 |
| Deputy Constable | Victor J. Rodriguez | $35.00 |
| Deputy Constable | Miguel Zamora | $35.00 |
| Deputy Constable | Hugo Rangel | $35.00 |
| Deputy Constable | Georgina Bermudez | $35.00 |
| Deputy Constable | Rodolfo Trevino | $35.00 |
| Deputy Constable | Rafael Ochoa | $35.00 |
| Deputy Constable | Ruben Salinas | $35.00 |
| Deputy Constable | Alvin Patina | $35.00 |
| Deputy Constable | Richard Flores | $35.00 |
| Deputy Constable | Santos Alaniz | $35.00 |
| Deputy Constable | Leroy Ortiz | $35.00 |
| Administrative Assistant III | Raquel Veronica Ramos | $35.00 |
| Administrative Assistant I | Albert Garza | $35.00 |
8.
Urban County:
A.
Request for approval of three (3) applicants in the Countywide area and one (1) applicant in the City of San Juan under the CDBG Disaster Recovery Program.
9.
Auditor's Office:
A.
Monthly collection reports for November and December 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Lupe Trevino, Hidalgo County Sheriff | $ 127,970.52 | November 2011 |
| The Hon. Jose M. Flores, Comm. Pct. 3, Anzaldua's Park | $ 184.00 | December 2011 |
| The Hon. Joel Quintanilla, Comm. Pct.1, Delta Lake Park | $ 352.00 | December 2011 |
| The Hon. Celestino Avila, Constable Precinct No. 1 | $ 420.00 | December 2011 |
| The Hon. Larry Gallardo, Constable Precinct No. 3 | $ 2,595.00 | December 2011 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 870.00 | December 2011 |
| The Hon. Arturo Guajardo Jr., Hidalgo County Clerk | $ 425,959.94 | December 2011 |
10.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $92,979.71 for the period of January 16-31, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $92,979.71 for the period of January 16-31, 2012 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of Payment Application No.3 in the amount of $114,362.64 from Mission Paving Company, inc. awarded contractor for "Tower Road Phase I Project" Contract #C-11-044B-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
B.
Requesting authority to enter into a 12-month copier renewal service agreement with Copy Graphics for the Tax Office through requisition #209092 for the following copier, effective: 01/23/12 - 01/22/13; (2-110-415-15-140-001-0-432).
| MODEL | SERIAL | YEARLY COST | LOCATION |
| Panasonic UF-585 | 13010200161 | $125.00 | 2804 S. 281 Bus. Hwy. |
C.
Requesting authority to enter into a 12-month copier renewal service agreement with Copy Graphics for the Tax Office through requisition #209088 for the following copier, effective: 01/23/12 - 01/22/13; (2-110-415-15-140-001-0-432).
| MODEL | SERIAL | YEARLY COST | LOCATION |
| Panasonic UF-585 | 1001100906 | $125.00 | 2804 S. Bus. Hwy. 281 |
D.
Patricio Avila, Director of Road & Bridge, Hidalgo County, Precinct One is formally requesting the removal of the following Fixed Assets from the inventory:
| Asset Nr. | Description | Serial Nr. | Cost |
| 23023 | Coffee Table | NONE | $387.00 |
| 41078 | Bullet Camera | NONE | $3049.00 |
| 44538 | Dell Computer | 432YJ81 | $1193.98 |
| 47626 | Infocus Projector | 1SAHHP32301873 | $1015.26 |
E.
Requesting authority to enter into a self-service storage rental agreement and execute required agreement with Danaby Rentals, Inc. for the District Clerk Office through requisition #208546 in the amount of $145.00/month = $1,740.00/year (2-1100-412-00-090-001-0-441).
F.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Sign Language Interpreting for Non-Courtroom " Bid No. 2012-022-SMA including the re-advertising of project in the event no bids and/or rejection responses received and project is still required.
G.
Requesting authority to enter into a one (1) year premium plus maintenance renewal agreement with "Office Communications Systems, Inc." dba Toshiba Business Solutions for $768.00/year for the Hidalgo County IT Department from March 29, 2012 - March 28, 2013 thru requisition #208384-2-1100-415-00-200-001-0-432.
H.
Requesting approval of Payment for Invoice (s) #3090 (for Part I-Alamo Road) $7,672.20 & #3091 (for Part II-Alamo City Limits-Tower Road) $10,078.20 dated 1/11/2012 as submitted by project engineer, R. Gutierrez Engineering Corporation, with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
I.
Requesting approval of payment for Invoice No. 12005 in the amount of $1,579.75 (3rd Call, La Suena Subdivision) as submitted by project engineer Javier Hinojosa Engineering.
J.
Requesting approval of Payment Application No.2 for the amount of $37,832.40 from Mission Paving Company, Inc., awarded contractor for "Tower Road Phase I Project" Contract #C-11-044B-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
K.
Requesting acceptance and approval of the following:
1. Application for Payment No. 7 (Retainage Release) in the amount of $37,372.60 from Asago LLC, dba, Asago Construction contracted vendor for La Suena Subdivision as submitted by project engineer, Javier Hinojosa Engineering-C-CAP-10-379-05-17);
1. Application for Payment No. 7 (Retainage Release) in the amount of $37,372.60 from Asago LLC, dba, Asago Construction contracted vendor for La Suena Subdivision as submitted by project engineer, Javier Hinojosa Engineering-C-CAP-10-379-05-17);
2. Certificate of Construction Completion submitted by project engineer, Javier Hinojosa Engineering reflecting the date of January 13, 2012 for La Suena Subdivision-C-CAP-10-379-05-17.
L.
Requesting approval of Payment Application No.4 for the amount of $68,418.52 from Asago Construction, awarded contractor for "El Gato Road Improvement Project" Contract #C-11-161-07-05 as certified for payment by project engineer, R. Gutierrez Engineering Corporation, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for : Hidalgo County-"Lease/Rental of Vehicles" RFB No.: 2012-030-02-29-SGS.