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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING February 14, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Environmental Compliance (1100):
Requesting permission/approval of travel request for Oscar Omar Salinas to attend the Storm Water Construction Activities Qualified Personnel Training to be held on February 21-22, 2012 in San Antonio, Texas
Requesting permission/approval of travel request for Oscar Omar Salinas to attend the Storm Water Construction Activities Qualified Personnel Training to be held on February 21-22, 2012 in San Antonio, Texas
C.
Fire Marshal's Dept.:
Requesting permission to allow Javier Garcia and Marco Romero, Deputy Fire Marshals to attend the 57th Fire & Arson Investigators Seminar, in Austin, TX, March 25-30, 2012.
Requesting permission to allow Javier Garcia and Marco Romero, Deputy Fire Marshals to attend the 57th Fire & Arson Investigators Seminar, in Austin, TX, March 25-30, 2012.
D.
Health & Human Services Dept:
Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend a U.S. - Mexico Regional Workgroup Leaders meeting in San Antonio, Texas from February 16, 2012 to February 17, 2012.
Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend a U.S. - Mexico Regional Workgroup Leaders meeting in San Antonio, Texas from February 16, 2012 to February 17, 2012.
E.
1. Presentation by AACT (Advocacy Alliance Center of Texas) on increasing voter participation in Hidalgo County
2. Approval for AACT to promote voter participation among Hidalgo County employees
2. Approval for AACT to promote voter participation among Hidalgo County employees
F.
Recognition of County Auditor's Office for receiving the Certificate of Achievement for Excellence in Financial Reporting
G.
Request to use the courthouse open forum grounds for the National Day of Prayer Event to be held on May 3, 2012 from 8:00am - 8:00 pm.
H.
Approval to accept a settlement check from America First Insurance in the amount of $125.18 to settle property damages to County vehicle. (Precinct 4)
7.
County Judge's Office:
A.
Declaration of Support to the Children's Advocacy Center, Estrella's House of Hidalgo County, by the County of Hidalgo, Texas
8.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
9.
Head Start - Teresa Flores:
A.
1. Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262.024(a)(4) A Professional Engineering Services
2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners') of the Firms Graded and Evaluated through the County's Approved "Pool" of Engineering Services for the Roof Repairs of the Palmview III Head Start Building
2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners') of the Firms Graded and Evaluated through the County's Approved "Pool" of Engineering Services for the Roof Repairs of the Palmview III Head Start Building
| Total Scores | Hinojosa Engineering, Inc. | Dannenbaum Engineering Corp. | L & G Engineering |
| Evaluator 1 | 100 | 98 | 99 |
| Evaluator 2 | 100 | 97 | 98 |
| Evaluator 3 | 100 | 99 | 95 |
| Scores | 300 | 294 | 292 |
| Average | 100 | 98.00 | 97.33 |
| Ranking |
3. Authority to Negtiate a Professional (Engineering Service) Contract with the No. 1 Ranked Firm of _______________, for the Roof Repairs of the Palmview III Head Start Building
10.
Fire Marshal's Office - Juan Martinez:
A.
Approval of the resolution, receipt agreement, affidavit and declaration of surplus pursuant to the statute regarding the retirement of Fire Marshal Accelerant Detection K-9 "SHARK" for Medically Required Reasons. With approval for K-9 Handler Chief Deputy Fire Marshal Wesley D. Bradley, to keep and house (Transfer of Ownership) K-9 "SHARK" after removed from Fire Marshal's Office Service.
11.
Urban County - Diana Serna:
A.
1. Urban County Program is requesting consideration and approval of the following:
a. A Construction Contract Change Order Request No. 2 for the General Land Office (GLO) Contract No. 10-5066-000-5043 (formerly TDRA DRS010068), Pct. 1 Delta Outfall Drainage System Improvements Project. The Change Order will increase the construction contract amount of $815,512.80 to $890,037.80 for a total increase of $74,525.00 to the construction service contract currently awarded to Tropical Construction, LLC. , and
b. Amendment No. 2 to the Professional Engineering Service contract with Dos Logistics, Inc. The Amendment will increase the contract amount of $168,551.25 by $15,840.00 for a total amount of $184,391.25 to be utilized for additional costs associated w/ Change Order No. 2.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
a. A Construction Contract Change Order Request No. 2 for the General Land Office (GLO) Contract No. 10-5066-000-5043 (formerly TDRA DRS010068), Pct. 1 Delta Outfall Drainage System Improvements Project. The Change Order will increase the construction contract amount of $815,512.80 to $890,037.80 for a total increase of $74,525.00 to the construction service contract currently awarded to Tropical Construction, LLC. , and
b. Amendment No. 2 to the Professional Engineering Service contract with Dos Logistics, Inc. The Amendment will increase the contract amount of $168,551.25 by $15,840.00 for a total amount of $184,391.25 to be utilized for additional costs associated w/ Change Order No. 2.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
B.
The UCP on behalf of Hidalgo County Pct. No. 1 is requesting the approval of Amendment No. 1 to the existing engineering contract for Texas Department of Agriculture Contract #729055 (Colonias De Anda and Saenz) and approval of additional engineering services for additional sanitary sewer service lines with Guzman & Munoz Engineering and Surveying, Inc. in the amount of $12,108.00. Precinct 1 CDBG Year 22 (2009-Water/Sewer Improvements) funding shall be utilized.
12.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections and Redistricting
13.
Pct. #4 - Comm. J. Palacios:
A.
Resolution in honor of Edwin Padilla
14.
Budget & Management - Sergio Cruz:
A.
Presentation and Discussion of the programs, allocations and process available to Hidalgo County by Texas Dept. of Transportation (TXDOT).
B.
1. Presentation of 2012 Adopted Salary Schedule as approved on September 27, 2011.
2. Approval of interdepartmental transfer to fund salaries at the adopted level.
2. Approval of interdepartmental transfer to fund salaries at the adopted level.
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval for the renewal of an additional one (1) year term (as provided in the letter of engagement) with the Hon. Jesus "Chuy" Ramirez-Law Firm Of Ramirez & Guerrero to serve as the Bond Counsel for Hidalgo County.
5.
Acceptance and approval of the procurement packet/plans and specification as develope & drafted by project architect, Alcocer-Garcia & Associations (including the conversion of the Hidalgo County Commissioners meeting room area into a fully functional judicial courtroom with all ancillary support offices for Judge, Staff & Jurors) with authority to advertise for sealed bids (under conventional construction method) for the project: Renovations to former Administration Building, 100 E. Cano, Edinburg, Texas and the direction and approval of how to proceed with, including, but not limited to, the following related projects:
a. Sanitary Sewer Line Replacement/Repairs Improvements;
b. Replacement of Occupational Control Sensors throughout the building (energy efficiency option);
c. First floor common area floor replacement due to sanitary improvements;
d. Include an HVAC Control System.
a. Sanitary Sewer Line Replacement/Repairs Improvements;
b. Replacement of Occupational Control Sensors throughout the building (energy efficiency option);
c. First floor common area floor replacement due to sanitary improvements;
d. Include an HVAC Control System.
6.
Acceptance and approval of final negotiated contract and/or letter of engagement with number one ranked awarded vendor Burton McCumber, Cortez, L.L.P. for: "Professional Auditing Services" project. (RFQ No.: 2011-160-12-07-SMA)
B.
Pct. 2
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional construction material testing services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction material testing services for Precinct No. 2 ( on call basis),
c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional construction material testing services(on call basis) within Hidalgo County Precinct # 2.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction material testing services for Precinct No. 2 ( on call basis),
| Evaluators | Millennium Engineering Group | PSI Engineering | Terracon |
| Evaluator 1 | 100 | 94 | 92 |
| Ranked |
c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional construction material testing services(on call basis) within Hidalgo County Precinct # 2.
C.
WIC
1.
Requesting authority to advertise with approval of plans and specifications developed by project architect Dannenbaum Engineering Company for Hidalgo County -Additions and Renovations to the W.I.C. Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021-02-29-MSS.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Valerie Pena
E.
Claim of Armando Lopez, Jr.
17.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Valerie Pena
E.
Claim of Armando Lopez, Jr.
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn