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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING February 14, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Human Services (1100)
B.
2012 - Treasurer's Office (1100)
C.
2012 - Safety Division (1100)
D.
2012 - Safety Division (1100)
E.
2012 - Adult Probation (1100)
F.
2012 - Adult Probation (1100)
G.
2012 - Fire Marshal (1100)
H.
2012 - WIC (1292)
I.
2012 - WIC (1292)
J.
2012 - WIC Obesity Prevention (1292)
K.
2012 - Sheriff's Office (1284)
L.
2012 - Sheriff's Office U.S. Dept. of Treasury (1228)
M.
2012 - Co. Wide Adm. (1100)
N.
2012 - 370th District Court (1100)
O.
2012 - 430th District Court (1100)
P.
2012 - Pct. #1 Road Maintenance (1200)
Q.
2012 - Pct. #1 Sanitation (1100)
R.
2012 - Pct. #3 Rd Maintenance (1200)
S.
2012 - Pct. #4 Parks (1100)
T.
2012 - Pct. #4 Rd. Maint. (1200)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from program #041, Pct. 1 Roads, to program #085 Mile 17N (FM 88-FM1015) in the amount of $385,000.00 to fund road materials expenditures.
Approval of 2012 interdepartmental transfer from program #041, Pct. 1 Roads, to program #085 Mile 17N (FM 88-FM1015) in the amount of $385,000.00 to fund road materials expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
1. Agua S.U.D.:
a. Contractor proposed to bore under Brushline Rd and Abram Rd for an 8" waterline.
2. North Alamo Water Supply Corporation:
a. Approximately 203', 487', 1,077', 1,377', 1,677', 1,982', 2,277', 2,577', 3,013' going north from mile 22 1/2N on the ES of Brushline Rd boring from west to east- Bore- Los Feliz Subd. 2" bores with 1" Polly Tubing
b. Border Breeze Sub. L36 (I Rd ES/S Minn)- Bore- Oralia Oceguera- 3/4" service connection
c. Approximately 1,025' from the C/L of FM 2812 and Skinner Rd going south on the east side. Boring FM 2812- Line Ext. Bore- Juan A. Alanis- 3/4" service connection
d. Approximately 500' going east from Tower Rd on the north side of Texas Rd- Bore- Luz Maria Nieto
a. Contractor proposed to bore under Brushline Rd and Abram Rd for an 8" waterline.
2. North Alamo Water Supply Corporation:
a. Approximately 203', 487', 1,077', 1,377', 1,677', 1,982', 2,277', 2,577', 3,013' going north from mile 22 1/2N on the ES of Brushline Rd boring from west to east- Bore- Los Feliz Subd. 2" bores with 1" Polly Tubing
b. Border Breeze Sub. L36 (I Rd ES/S Minn)- Bore- Oralia Oceguera- 3/4" service connection
c. Approximately 1,025' from the C/L of FM 2812 and Skinner Rd going south on the east side. Boring FM 2812- Line Ext. Bore- Juan A. Alanis- 3/4" service connection
d. Approximately 500' going east from Tower Rd on the north side of Texas Rd- Bore- Luz Maria Nieto
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #120391 & 138371
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| W0100.00.025.0011.04 | Longoria Raymond | $10035.05 |
B.
| Account Number | Payer | Amount |
| R2432.01.000.0001.00 | Reyna Family Land DEV LTD | $7487.36 |
8.
Membership Dues:
A.
WIC:
Requesting approval to pay the 2012 CLIA Laboratory User fees to the CLIA Laboratory Program in the amount of $150.00 (through req.# 210389) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2012 CLIA Laboratory User fees to the CLIA Laboratory Program in the amount of $150.00 (through req.# 210389) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
Pct. #3:
Requesting approval to pay membership dues to the International Right of Way Association for Carlos Moreno, Hidalgo County Precinct #3 ROW Agent, in the amount of $205.00 (requisition #210064) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the International Right of Way Association for Carlos Moreno, Hidalgo County Precinct #3 ROW Agent, in the amount of $205.00 (requisition #210064) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
Tx Agrilife Extension Services:
1. Requesting approval to pay the 2012 Texas Association of Extension 4-H Agents (TEA 4-HA) membership dues in the total amount of $65.00 for new employee Christina Perez, 4-H and Youth Development Agent, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
2. Requesting approval to pay the 2012 Epsilon Sigma Phi - Texas Alpha Zeta Chapter membership dues in the total amount of $73.00 for new employee Christina Perez, 4-H and Youth Development Agent, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
1. Requesting approval to pay the 2012 Texas Association of Extension 4-H Agents (TEA 4-HA) membership dues in the total amount of $65.00 for new employee Christina Perez, 4-H and Youth Development Agent, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
2. Requesting approval to pay the 2012 Epsilon Sigma Phi - Texas Alpha Zeta Chapter membership dues in the total amount of $73.00 for new employee Christina Perez, 4-H and Youth Development Agent, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
D.
Hidalgo County:
Approval of 2011/2012 Annual Dues for the US/Mexico Border Counties Coalition in the amount of $11,314.08 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Approval of 2011/2012 Annual Dues for the US/Mexico Border Counties Coalition in the amount of $11,314.08 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
E.
Constable Pct. 4:
Approval to renew membership dues for calendar year 2012 to the Justices of the Peace and Constables Association for the following employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor:
Approval to renew membership dues for calendar year 2012 to the Justices of the Peace and Constables Association for the following employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor:
| Title | Employee Name | Amount |
| Constable | Jose Guerra | $60.00 |
| Chief Deputy | Joel Rivera | $35.00 |
| Clerk/Dispatcher | Raul Garcia | $35.00 |
| Administrative Assistant | Nancy Ponce | $35.00 |
| Deputy | Carlos Gonzales | $35.00 |
| Deputy | Armando Patlan | $35.00 |
| Deputy | Martin Bradley Brown | $35.00 |
| Deputy | Raul Salinas | $35.00 |
| Deputy | Michael Anzaldua | $35.00 |
| Deputy | Joaquin Vasquez | $35.00 |
| Deputy | David Sanchez | $35.00 |
| Deputy | David Garza | $35.00 |
| Deputy | Albert Allen Collins | $35.00 |
| Deputy | Robert Lugo | $35.00 |
| Deputy | Raul Ayala | $35.00 |
| Deputy | Teodoro A. Lemus | $35.00 |
| Deputy | Aaron L. Moreno | $35.00 |
9.
Auditor's Office:
A.
Monthy collection reports for December 2011 and EY2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Daniel Marichalar, Constable Precinct No. 5 | $ 670.00 | December 2011 |
| Mr. Juan Martinez, Fire Marshal | $ 5,992.25 | December 2011 |
| Ms. Angie Chapa, Law Librarian | $ 1,047.25 | December 2011 |
| The Hon. Arturo Guajardo Jr., Hidalgo County Clerk | $ 5,801,457.16 | EOY 2011 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 43,453.65 | December 2011 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 28,096.95 | December 2011 |
| The Hon. Bobby Contreras, Justice of the Peace | $ 44,695.05 | December 2011 |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 59,465.35 | December 2011 |
| The Hon. Ismael Ochoa, Justice of the Peace | $ 46,458.60 | December 2011 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 12,053.02 | December 2011 |
10.
Budget & Management:
A.
1. Approval to transfer $764,182.09 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 01/21/12 to 02/03/2012.
2. Approval of wire transfer to cover claims paid.
| 01/21-27/2012 | $309,020.70 |
| 01/28-31/2012 | $270,589.55 |
| 02/01-03/2012 | $184,571.84 |
| TOTAL | $764,182.09 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Health and Human Services-Various Types of Laboratory and Related Services" Bid No. 2012-025-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
B.
Constable Pct. # 2
Requesting authority to renew a 12 month subscription with "The Productivity Center" for the total amount of $295.00/year through requisition # 210421-effective March 2012 - March 2013.
Requesting authority to renew a 12 month subscription with "The Productivity Center" for the total amount of $295.00/year through requisition # 210421-effective March 2012 - March 2013.
C.
Requesting approval to exercise the County's option to renew the first (1st year of two (2) extensions as provided in the current contract for "Pre-Cast Safety End Treatments" under Contract #C-11-035-02-22 with L&R Precast Concrete Works, Inc., under the same rates, terms and conditions with effective date of February 23, 2012 with ending date of February 22, 2013.
D.
Acceptance and approval of request for payment of Invoice #4758 in the amount of $23,620.00 from Guzman & Munoz Engineering & Surveying, Inc. under Contract #C-11-202-08-09-PO#665966 amid Work Authorization No. 001 for Phase 2-Engineering Design Services in connection to the Professional Engineering Services of Constable Pct. 1 office building project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
E.
Requesting acceptance and approval of Invoice No. 6 in the amount of $7,875.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Managemnt services for Sheriff's Office Substation in the Precinct No. 1 Area, with authorization for Auditor process and County Treasurer issue payment/check.
F.
Purchasing Dept:
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7545P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Purchasing Department through Requisition #209835 in the amount of $720.52/month, effective upon approval; (2-1100-415-18-160-001-0-432/780).
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7545P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Purchasing Department through Requisition #209835 in the amount of $720.52/month, effective upon approval; (2-1100-415-18-160-001-0-432/780).
G.
Requesting authority to enter into a 12-month renewal copier service agreement with Copy Graphics, Inc. for Precinct #4 through requisition #210164 for the amount of $400.00/year. Effective: 1/26/2012 - 1/25/2013; (2-1200-431-00-124-007-0-442).
| MODEL | SERIAL | YEARLY COST | LOCATION |
| Richo AF-2020 | K8266840016 | $400.00 | 1051 N. Doolittle Rd. Edinburg, TX |
H.
Requesting authority to renew a 40 hours of remote technical support agreement for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Calence, LLC dba Insight Networking DIR-SDD-1460 and execute required network support services statement of work agreement in the total amount of $6,040.00 through the following requisition #209762, effective upon approval (2-1100-415-00-200-002-0-336):
I.
Requesting approval of payment for Inv# M159197 in the amount of $ 350.00 as submitted by HALFF ASSOCIATES, INC., subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings" (on an as needed basis) for projects within Hidalgo County Precinct Number 4--PROJECT: ELECTIONS WAREHOUSE (WA #1).
J.
WIC Admin:
Requesting authority to enter into a 12-month copier renewal service agreement with Copy Graphics for the Women, Infant & Children Program (WIC) for the following copier, effective: 01/01/12-12/31/12; (2-1292-441-00-350-001-432).
Requesting authority to enter into a 12-month copier renewal service agreement with Copy Graphics for the Women, Infant & Children Program (WIC) for the following copier, effective: 01/01/12-12/31/12; (2-1292-441-00-350-001-432).
| MODEL | SERIAL | MONTHLY COST | LOCATIONS |
| Canon/C-130 | NGV07645 | $25.00 | 3519 W. Main Ste B, Alton, TX |
K.
Acceptance and approval to replace the correct "Attachment C-Project Work Schedule" Document Of Work Authorization No. 1-Provide facilitation, organization and communications services and support for the Hidalgo County Drainage Advisory Committee" project in connection to Contract #C-11-117-08-02 thus allowing the replaced document to reflect the proper amount as stipulated on the work authorization document and agenda caption previously approved by Commissioners Court on January 10, 2012.
L.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County- Purchase of Bulletproof Vest" Bid No. 2012-016-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.