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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING February 21, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - 92nd District Court (1100)
B.
2012 - County Clerk (1100)
C.
2012 - Facilities Mgmt. (1100)
D.
2012 - I.T. Department (1100)
E.
2012 - Budget & Mgmt. (1100)
F.
2012 - Fire Marshal (1100)
G.
2012 - Insect Eradication (1100)
H.
2012 - Sheriff's Office U.S. Dept. of Justice (1229)
I.
2012 - Pct.# 1 Sanitation (1100)
J.
2012 - Pct #3 Road Maintenance (1200)
K.
2012 - Pct. 4 Administration (1200)
L.
2012 - Pct. 4 Rd. Maint. (1200)
3.
2012 Interdepartmental transfers:
A.
Urban County (1100):
Approval of 2012 interdepartmental transfer from County Wide Administration Contingency to Urban County in the amount of $2,500.00 to fund bank fees.
Approval of 2012 interdepartmental transfer from County Wide Administration Contingency to Urban County in the amount of $2,500.00 to fund bank fees.
B.
Pct. #2 McColl Drain Project (1200):
Approval of 2012 interdepartmental transfer from Pct 2 Drain Imprv Prg (034) into Pct 2 McColl Off-Site Drain Project (047) int the amount of $50,000.00
Approval of 2012 interdepartmental transfer from Pct 2 Drain Imprv Prg (034) into Pct 2 McColl Off-Site Drain Project (047) int the amount of $50,000.00
C.
Pct. #2 Tower Rd (1200):
Approval of 2012 interdepartmental transfer from Pct 2 Rd Maintenance Prg (006) into Pct 2 Tower Rd (Owassa - Alamo City Limits) Prg (049) in the amount of $20,000.00
Approval of 2012 interdepartmental transfer from Pct 2 Rd Maintenance Prg (006) into Pct 2 Tower Rd (Owassa - Alamo City Limits) Prg (049) in the amount of $20,000.00
D.
Predatory Animals (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Predatory Animals in the amount of $2,400.00 to fund annual agreement with Texas Wildlife Damage Management Fund.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Predatory Animals in the amount of $2,400.00 to fund annual agreement with Texas Wildlife Damage Management Fund.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Delta Orchards #7 L199 (Moises Flores Rd NS/W 493)- Bore- Alberto Flores; 3/4" service connection
1. Delta Orchards #7 L199 (Moises Flores Rd NS/W 493)- Bore- Alberto Flores; 3/4" service connection
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #124702
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| E2050.00.000.0038.00 | Bac Tax Service Co | $3500.03 |
| G4900.00.002.0004.00 | Bac Tax Service Co | $5559.09 |
| J5700.00.003.0005.00 | First National Bank | $7151.32 |
| L3072.00.000.0067.00 | Bac Tax Service Co | $2832.10 |
| P3105.00.000.0052.00 | Bac Tax Service Co | $2564.19 |
| W0100.00.032.0002.01 | Bac Tax Service Co | $4421.12 |
8.
Membership Dues:
A.
Budget & Management:
Requesting approval to pay 2012 County Investment Officer Annual Dues in the amount of $225.00 payable to Texas Association of Counties (TAC) for Sergio Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2012 County Investment Officer Annual Dues in the amount of $225.00 payable to Texas Association of Counties (TAC) for Sergio Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct. # |
| Lower Rio Grande Valley Dev. Council | $38,619.00 | 2012 | 2-1100-419-00-125-007-0-810 |
| Vendor | Amount | Year | Acct. # |
| Amigos Del Valle, Inc. | $ 5,000.00 | 2012 | 2-1100-444-00-125-018-0-810 |
C.
WIC Adm:
Requesting approval to pay the 2012 National WIC Association Membership for Norma Longoria in the amount of $400.00 (Req#207252) with authorization for County Treasurer to issue the check after review, audit and processing
procedures are completed by County Auditor.
Requesting approval to pay the 2012 National WIC Association Membership for Norma Longoria in the amount of $400.00 (Req#207252) with authorization for County Treasurer to issue the check after review, audit and processing
procedures are completed by County Auditor.
D.
WIC:
Requesting approval to pay the license renewal fee for the period of April 1, 2012 through March 31, 2013 to The Baby Cafe Charitable Trust in the amount of $130.00 ( through requisition 210560) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the license renewal fee for the period of April 1, 2012 through March 31, 2013 to The Baby Cafe Charitable Trust in the amount of $130.00 ( through requisition 210560) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
E.
County Clerk:
Requesting approval to pay the 2012 Property Records Industry Association (PRIA) membership dues in the total amount of $50.00 for Annette Muñiz, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2012 Property Records Industry Association (PRIA) membership dues in the total amount of $50.00 for Annette Muñiz, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
F.
County Treasurers Office:
Requesting approval to pay 2012 County Investment Officer Annual Dues in the amount of $675.00 payable to Texas Association of Counties (TAC) for the County Treasurer, Chief Deputy, and Payroll Data Specialist, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2012 County Investment Officer Annual Dues in the amount of $675.00 payable to Texas Association of Counties (TAC) for the County Treasurer, Chief Deputy, and Payroll Data Specialist, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
G.
Auditor's Office:
Request for approval to pay 2012 Texas Association of Counties County Investment Officer annual dues for Raymundo Eufracio, CPA, Hidalgo County Auditor, and Linda Fong, First Assistant County Auditor, in the amount of $225.00 each with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Request for approval to pay 2012 Texas Association of Counties County Investment Officer annual dues for Raymundo Eufracio, CPA, Hidalgo County Auditor, and Linda Fong, First Assistant County Auditor, in the amount of $225.00 each with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $41,928.12 for the period of Feb. 1-15, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $41,928.12 for the period of Feb. 1-15, 2012 and requesting approval of wire transfer.
10.
Auditor's Office:
A.
Monthly collection reports for August, September, November and December 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Homero Jasso, Justice of the Peace | $ 18,974.75 | August 2011 |
| The Hon. Rosa Trevino, Justice of the Peace | $ 75,861.00 | September 2011 |
| The Hon. Bobby Contreras, Justice of the Peace | $ 70,957.95 | November 2011 |
| The Hon. Rosa Trevino, Justice of the Peace | $ 68,781.69 | November 2011 |
| The Hon. Homero Jasso, Justice of the Peace | $ 22,228.25 | December 2011 |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $ 51,214,012.89 | December 2011 |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 315,669.04 | December 2011 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise Request for Proposal (RFP) with approval of procurement packet (i.e. legal notice, requirements/specifications, etc.) attached hereto for "Hidalgo County-Vending Machine Services" including the inclusion of the attached recommended additions from Auditor's office to packet subject to legal revie RFP No.: 2012-031-SMA.
B.
Patricio Avila, Director of Road & Bridge, Hidalgo County, Precinct One is formally requesting the removal of the following Fixed Assets from the inventory:
| Asset Nr. | Description | Serial Nr. | Cost |
| 23023 | Coffee Table | NONE | $387.00 |
| 41078 | Bullet Camera | NONE | $3049.00 |
| 44538 | Dell Computer | 432YJ81 | $1193.98 |
| 47626 | Infocus Projector | 1SAHHP32301873 | $1015.26 |
C.
Requesting authority to exercise the final year renewal option as provided under the current contract for "Registered Pharmacists Services" for Hidalgo County Health and Human Services, under the same rates, terms and conditions with David M. Castro. (C-10-001-03-16)
D.
1. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 1 -"Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 1" (2011-119A-MSS) as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department.
2. Requesting approval for final Payment Application No. 85511 in the amount of $179,785.64 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 1 "Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 1" an Energy Efficiency and Conservation Block Grant (EECBG) project (2011-119A-MSS -PO No. 663959) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Requesting approval for final Payment Application No. 85511 in the amount of $179,785.64 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 1 "Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 1" an Energy Efficiency and Conservation Block Grant (EECBG) project (2011-119A-MSS -PO No. 663959) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
E.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: Constable, Pct No. 2.
F.
1. Requesting authority to exercise the
first (1st) year of the additional three (3)-one (1) year options to extend/renew as provided in the current contract for:"REPAIRS, INSTALLATION & REMOVAL OF RADIOS, COMPUTERS AND OTHER EMERGENCY MESCELLANEOUS EQUIPMENT" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with SOUTH TEXAS COMMUNICATIONS, INC. effective 03/01/12;
2. Requesting authority to exercise the f irst (1st) year of the additional nine (9)-one (1) year options to extend/renew as provided in the current contract for:"LEASE OF TOWER SPACE" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with O.E Investments, INC. effective 03/01/12.
2. Requesting authority to exercise the f irst (1st) year of the additional nine (9)-one (1) year options to extend/renew as provided in the current contract for:"LEASE OF TOWER SPACE" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with O.E Investments, INC. effective 03/01/12.
G.
Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $ 5,900.00) for: Intersection of CR 3089 & Ponciana Drive within Hidalgo County Precinct #4 with L&G Consulting Engineers Inc. dba L & G Engineering to provide a "Multi-Way Stop Control Warranty Study" in connection to "on-call" contract #C-11-054-04-12.
H.
Sheriff's Law Enforcement Office:
Requesting authority to purchase staff portraits (4) 8"x10" at $15.00/each and (2) 5"x7" at $15.00/pair plus a sitting fee at $25.00/each with Treviño's Digital Photography through requisition # 210895.
Requesting authority to purchase staff portraits (4) 8"x10" at $15.00/each and (2) 5"x7" at $15.00/pair plus a sitting fee at $25.00/each with Treviño's Digital Photography through requisition # 210895.
I.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
J.
Acceptance and approval of payment of Invoice #11324042 in the amount of $47,000.00 - Work Authorization #1-PO#596375 in connection to Contract #C-07-451-12-26 with L&G Consulting Engineers for professional engineering services.
K.
Acceptance and approval of request for invoice payment #11324048 in the amount of $79,554.13-Work Authorization #2-PO#644483 under contract #C-08-417-12-09 with L & G Engineering for the provision of engineering services for the month of January 2012.
L.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County- Pest Control Services" Bid No. 2012-023-MEG including the re-advertising of project in the event bids are received and project is still required.
M.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324035- $18,165.41 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08;
2. Invoice No. 11324036- $32,940.54 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
3. Invoice No. 11324045- $67,944.54 for "Mile 2 North (From Moorefield Rd to La Homa Rd)"- C-11-195-06-28.
1. Invoice No. 11324035- $18,165.41 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08;
2. Invoice No. 11324036- $32,940.54 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
3. Invoice No. 11324045- $67,944.54 for "Mile 2 North (From Moorefield Rd to La Homa Rd)"- C-11-195-06-28.
N.
Acceptance and approval of Invoice #11324051 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
O.
Acceptance and approval of payment of Inv.#11324044 in the amount of ($44,490.00) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4
P.
Approval for Hidalgo County to exercise the first of two (2), one (1) year renewal options as provided under the current contract for "Wastewater Services" for Precinct No. 1, under the same rates, terms and conditions with Agustin Gomez, d/b/a Guzman Wastewater Services. (C-11-041-03-15)
Q.
Requesting authority to exercise the sixty (60) day extension option as provided under current contract for "Auctioneer Services," for Hidalgo County under the same rates, terms, and conditions with Abrego Towing & Storage, LLC. C-09-058-03-03.