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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING February 28, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Hidalgo Co. Workers' Comp. (2202)
B.
2012 - DBM W/C Division (2202)
C.
2012 - DBM Health Insurance Adm. (2201)
D.
2012 - Purchasing (1100)
E.
2012 - Adult Probation (1100)
F.
2012 - Sheriff's Office (1284)
G.
2012 - Sheriff's Office (1284)
H.
2012 - I.T. Department (1100)
I.
2012 - Health & Human Services Dept. (1100)
J.
2012 - Tax Office (1100)
K.
2012 - 332nd District Court (1100)
L.
2012 - 449th District Court (1100)
M.
2012 - CCL 6 (1100)
N.
2012 - CCL #7 (1100)
O.
2012 - Constable Pct. 3 (1100)
P.
2012 - Pct. #3 R&B (1200)
Q.
2012 - Pct. #4 Administration (1200)
3.
2012 Interdepartmental transfers:
A.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $16,100.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of January 2012 (PP #1-2).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $16,100.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of January 2012 (PP #1-2).
4.
Interfund transfers:
A.
Pct. 1 TXDOT (1315):
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $5,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $5,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
District Clerk
Approval of January 2012 Monthly Fee Report.
Approval of January 2012 Monthly Fee Report.
7.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Approximately 500' going north from Sioux Rd on the east side of Old La Blanca Rd- Bore- Santos Cerda;3/4" service connection
b. Eldora Ac L11 (SEC Tower/Eldora)- Bore- Herminio Gonzalez- 3/4" service connectiion
2. Agua SUD:
Julia Moreno Acres:
a. The contractor proposes to bore and install 9-1" single water service connections across El Pinto Road. The first bore will be 10-0' south of Siria Street. Second bore will be 270.0' north of Siria Street. Third bore will be 90.0' north of El Lucero Drive. Fourth bore will be 360.0' north of El Lucero St. Fifth bore will be 550.0' North of El Lucero St.
3. Kyndell Bennett of Bennett Investments:
a. Propose 24" concrete storm sewer line under and across Cesar Chavez Road as shown on attachment . "Proposed 24" x 75' R.C.P. CL III Pipe Crossing"
a. Approximately 500' going north from Sioux Rd on the east side of Old La Blanca Rd- Bore- Santos Cerda;3/4" service connection
b. Eldora Ac L11 (SEC Tower/Eldora)- Bore- Herminio Gonzalez- 3/4" service connectiion
2. Agua SUD:
Julia Moreno Acres:
a. The contractor proposes to bore and install 9-1" single water service connections across El Pinto Road. The first bore will be 10-0' south of Siria Street. Second bore will be 270.0' north of Siria Street. Third bore will be 90.0' north of El Lucero Drive. Fourth bore will be 360.0' north of El Lucero St. Fifth bore will be 550.0' North of El Lucero St.
3. Kyndell Bennett of Bennett Investments:
a. Propose 24" concrete storm sewer line under and across Cesar Chavez Road as shown on attachment . "Proposed 24" x 75' R.C.P. CL III Pipe Crossing"
8.
Tax Refunds:
A.
| Acct# | Payer | Name |
| T1815.99.000.0001.03 | Americas Best Value Inn | $3216.26 |
| W0100.00.048.0010.00 | Inter National Bank | $3711.49 |
B.
| Acct# | Payer | Amt |
| E3300.00.276.0011.00 | First National Bank | $8037.01 |
| L0450.00.051.0000.00 | Republic Services Inc | $7129.61 |
| K2400.00.000.0236.10 | Inter National Bank | $10601.18 |
| M1120.00.002.005B.00 | BBVA Compass | $3249.75 |
| M5840.01.000.0054.00 | Baker Merlin & Lorraine | $3492.08 |
| M5840.01.000.0090.00 | Corelogic | $2809.26 |
| R3190.01.000.0025.01 | Tomac John P | $2644.12 |
| R3190.01.000.0025.01 | Tomac John P | $2808.88 |
| S3092.00.000.0034.00 | International Bank | $3352.07 |
| S3092.00.000.0034.00 | Rio prop Ventures | $4125.73 |
| T3256.00.000.0009.00 | Mendel Peter | $4318.46 |
| T4040.02.000.0036.00 | Munoz Maria Alma | $2550.34 |
C.
| Acct# | Payer | Amt |
| N1070.00.002.0063.00 | Jyoti Chatlani | $8619.20 |
| S2950.00.000.0485.21 | First National Bank | $7796.51 |
9.
Headstart:
A.
Approval of Financial Report: January 2012
B.
Approval of Special Services Monthly Report: January 2012
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: January 2012
D.
Approval of Children's Applications for 2011-2012
10.
Auditor's Office:
A.
Monthly collection reports for January 2012:
| OFFICE | FEES & COST | MONTH |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 680.00 | January 2012 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 270.00 | January 2012 |
| Ms. Angie Chapa, Law Librarian | $ 1,458.50 | January 2012 |
B.
Approval of Monthly Financial Statement for the Month of January 2012
11.
Budget & Management:
A.
1. Approval to transfer $562,753.84 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 02/04/12 to 02/17/12.
2. Approval to wire transfer to cover claims paid.
| 02/04-10/2012 | $319,108.93 |
| 02/11-17/2012 | $243,644.91 |
| TOTAL | $562,753.84 |
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval to make payment for 2012 Annual Membership/Unlimited Annual License Renewal/Due with authority for the County Treasures to issue checks after review, audit and processing procedures are completed by the County Auditor for the following:
| The Institute of Public Purchasing Procurement (NIGP) | $840.00 | Req # 208074 |
| Texas Public Purchasing Association (TXPPA) | $ 50.00 | Req # 208080 |
| Texas Comptroller of Public Accounts | $ 100.00 | Req# 208082 |
| American Institute of Architects (AIA) | $ 3,449.00 | Req # 208084 |
B.
Constable Pct. #3
Requesting authority to enter into a 60 month rental agreement with Pitney Bowes, Inc. for a DM100 Digital Mailing System in the yearly amount of $592.20 thru requisiton #209399, commencing upon approval.
Requesting authority to enter into a 60 month rental agreement with Pitney Bowes, Inc. for a DM100 Digital Mailing System in the yearly amount of $592.20 thru requisiton #209399, commencing upon approval.
C.
Acceptance and approval of request for payment on the following invoice(s) submitted by Javier Hinojosa Engineering, contracted project engineer:
1. Invoice No. 12010-$ 4,386.00 for "Mile 4 North Rd (Tom Gill Rd to Liberty Rd)";
2. Invoice No. 12011-$ 7,846.23 for "La Suena Subdivision On-Site Drainage Improvements";
3. Invoice No. 12012-$20,271.30 for "La Suena Subdivision Off-site Drainage Improvements."
1. Invoice No. 12010-$ 4,386.00 for "Mile 4 North Rd (Tom Gill Rd to Liberty Rd)";
2. Invoice No. 12011-$ 7,846.23 for "La Suena Subdivision On-Site Drainage Improvements";
3. Invoice No. 12012-$20,271.30 for "La Suena Subdivision Off-site Drainage Improvements."
D.
Requesting authority to exercise the first (1st) of possible two (2) one (1) year options as provided in the current contract for: "Professional Physician Services for Inmates" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions for the following physicians:
1. C-09-461-02-16 - DR. MARIN GARZA
2. C-09-461a-02-16- DR. GUMARO GARZA
1. C-09-461-02-16 - DR. MARIN GARZA
2. C-09-461a-02-16- DR. GUMARO GARZA
E.
1. Requesting approval of Application for Payments from Mission Paving Company, Inc. awarded contractor for "El Dora Street and Drainage Improvements Project", #C-11-043B-06-28, as certified for payment by project engineer, Raul E. Sesin:
a. Application for Payment No. 2 in the amount of $25,466.41
b. Application for Payment No. 3 (Retainage Release) in the amount of $12,080.31
with the authority to issue payment after audit and processing procedures are completed by County Auditor;
2. Requesting approval of Certificate of Substantial Completion from Mission Paving Company, Inc. reflecting the date of 12-20-11 with authority for County Judge or Court Member to execute document.
a. Application for Payment No. 2 in the amount of $25,466.41
b. Application for Payment No. 3 (Retainage Release) in the amount of $12,080.31
with the authority to issue payment after audit and processing procedures are completed by County Auditor;
2. Requesting approval of Certificate of Substantial Completion from Mission Paving Company, Inc. reflecting the date of 12-20-11 with authority for County Judge or Court Member to execute document.
F.
Authority to exercise the one (1) year extension option as provided under current contract for "Raw Pit Run and/or Pit Run Caliche," under the same rates, terms, and conditions with Valley Caliche Products, Inc.
G.
Discussion, consideration, acceptance and approval of the following with contractor Saenz Utility Contractors, Ltd., for Wes Mer Subd., Pct. No. 1 as submitted through project engineer, TEDSI Infrastructure Group (C-CAP-10-370-03-01):
1. Application for payment No. 2 (Final) in the amount of 23,014.80;
2. Application for payment No. 3 (Retainage Release) in the amount of $13,111.84;
3. "Certificate of Construction Completion" reflecting the date of September 09, 2011.
1. Application for payment No. 2 (Final) in the amount of 23,014.80;
2. Application for payment No. 3 (Retainage Release) in the amount of $13,111.84;
3. "Certificate of Construction Completion" reflecting the date of September 09, 2011.
H.
Requesting approval and acceptance of Inv#012-2433Rev for ($60,300.00) and Inv#12-2464Rev for($ 7,200.00) with total amount of ($ 67,500.00), submitted by contracted Professional Architect, ERO Architects in connection to AIA Agreement# C-11-176-09-20 for the "Design and Construction of a New Multi-Purpose Facility/Mechanical Shop for Hidalgo County Precinct No. 4".
I.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: Sheriff's Office
J.
Discussion, consideration acceptance and approval of the following with contractor Saenz Utility Contractors, Ltd., for Colonia Whalen, Pct. No. 1 as submitted through project engineer, TEDSI Infrastructure Group (C-CAP-10-375-03-01):
1. Change Order No. 2 reflecting a reduction in vegetative watering quantity resulting in a decrease of $291.50;
2. Application for payment No. 2 (Final) in the amount of $613.80;
3. Application for payment No. 3 (Retainage Release) in the amount of $13,157.87;
4. "Certificate of Construction Completion" reflecting the date of July 11, 2011.
1. Change Order No. 2 reflecting a reduction in vegetative watering quantity resulting in a decrease of $291.50;
2. Application for payment No. 2 (Final) in the amount of $613.80;
3. Application for payment No. 3 (Retainage Release) in the amount of $13,157.87;
4. "Certificate of Construction Completion" reflecting the date of July 11, 2011.
K.
Approval of correction of caption on AI #30829 previously approved by Commissioners Court on February 14, 2012 for the approved contract extension term to reflect the accurate effective date of March 2, 2012 with ending date of March 1, 2013.
L.
Approval of correction to reflect and read:
for a period of two (2) years and not as it currently reads-'for a period of one (1) year' for Contract #C-10-026-07-20 for "Actuarial Consulting Services For Part I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis" with Lewis & Ellis, Inc. (more specifically page 2 of 8, #3 of contract (approved by CC-07/20/10) with everything else remaining the same.
M.
Requesting authority to exercise the one (1) year extension as provided in each of the current contracts listed below for "Pipes" for Hidalgo County under the same rates, terms, and conditions renewal/extension effective March 01, 2012 through February 28, 2013.
1. C-10-274b-02-22 HD Supply Waterworks, Ltd.
2. C-10-274c-02-22 ACT Pipe & Supply Inc.
3. C-10-274d-03-01 Aguaworks Pipe & Supply, LLC
4. C-10-274e-02-22 Contech Construction Products, Inc.
5. C-10-274f-02-22 Morrison Supply Co. LLC
This project is on an as needed basis.
1. C-10-274b-02-22 HD Supply Waterworks, Ltd.
2. C-10-274c-02-22 ACT Pipe & Supply Inc.
3. C-10-274d-03-01 Aguaworks Pipe & Supply, LLC
4. C-10-274e-02-22 Contech Construction Products, Inc.
5. C-10-274f-02-22 Morrison Supply Co. LLC
This project is on an as needed basis.
N.
Tax Office:
Requesting authority to enter into a 12-month service level agreement with Pitney Bowes, Inc. for $518.00/year through requisition #210754, from 03/01/12 to 02/28/13; (2-1100-415-15-140-001-0-432).
Requesting authority to enter into a 12-month service level agreement with Pitney Bowes, Inc. for $518.00/year through requisition #210754, from 03/01/12 to 02/28/13; (2-1100-415-15-140-001-0-432).
O.
Constable Pct. # 5
Requesting authority for a new subscription with "The Productivity Center" for 12 months for the total amount of $295.00/year through requisition # 211250-effective upon approval.
Requesting authority for a new subscription with "The Productivity Center" for 12 months for the total amount of $295.00/year through requisition # 211250-effective upon approval.
P.
Requesting authority to exercise the
Sixty (60) Day grace period extension as provided in the current contract for the
:"PAGER SERVICES" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with
YODER ENTERPRISES INC. d/b/a
ADVANCED PAGING - Effective 03/02/12, Expiring 05/01/12 or (upon completion of the procurement process which ever comes first).
Q.
Sheriff's Law Enforcement Office:
Requesting authority to purchase (4) executive frames 8 1/2"x11" black mahogany and (2) black Dax wood frames 5"x7" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #328-09 through the following requisition #210892.
Requesting authority to purchase (4) executive frames 8 1/2"x11" black mahogany and (2) black Dax wood frames 5"x7" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #328-09 through the following requisition #210892.
R.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County - "Auctioneer and Storage Services' RFB No.: 2012-038-03-21-SGS.