|
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING March 6, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Fire Marshal's Office:
Requesting permission to allow Juan Martinez, Fire Marshal to attend the 2012 Texas Emergency Management Conference in San Antonio, TX, April 1-5, 2012.
Requesting permission to allow Juan Martinez, Fire Marshal to attend the 2012 Texas Emergency Management Conference in San Antonio, TX, April 1-5, 2012.
C.
Health & Human Services Dept:
Requesting authorization for three Health & Human Services Dept. - Environmental Division employees to attend an Animal Control Officer Basic Training course from April 2, 2012 to April 6, 2012 in Tyler, TX. The purpose of the course is to obtain required continuing professional education.
Requesting authorization for three Health & Human Services Dept. - Environmental Division employees to attend an Animal Control Officer Basic Training course from April 2, 2012 to April 6, 2012 in Tyler, TX. The purpose of the course is to obtain required continuing professional education.
D.
Health & Human Services Dept:
Requesting authorization for Health & Human Services Dept. - Environmental Division employee to attend an Advanced Animal Cruelty Investigations course from March 6, 2012 to March 7, 2012 in San Benito, TX. The purpose of the course is to obtain required continuing professional education.
Requesting authorization for Health & Human Services Dept. - Environmental Division employee to attend an Advanced Animal Cruelty Investigations course from March 6, 2012 to March 7, 2012 in San Benito, TX. The purpose of the course is to obtain required continuing professional education.
E.
Elections:
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Title | Slot # |
| Data Entry Clerk 1 | (Temporary) T-123 |
| Data Entry Clerk 1 | (Temporary) T-126 |
| Data Entry Clerk 1 | (Temporary) T-127 |
F.
Recognition of 2012 Texas Music Educators Association Convention All-State Winners
7.
Safety Division - Roy Quintanilha:
A.
Approval to make payment of invoice, dated 2/22/2012, for Montalvo Insurance Agency, in the amount of $338.00, for the adjustment of the County Wide Commercial Property Policy #35834670, due to the deletion of a basketball court and the addition of the Faysville pump structure and fencing to said policy in 2012. Request authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
8.
Constables:
A.
Constable Pct. #1:
Discussion, consideration and approval of appointment of Deputy Constables by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.011 as follows:
1. Jaime Cano
2. Salvador Quiroz Jr.
Discussion, consideration and approval of appointment of Deputy Constables by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.011 as follows:
1. Jaime Cano
2. Salvador Quiroz Jr.
B.
Constable Pct. #1:
Requesting Approval and Authorization to submit the 2011 Chapter 59 Asset Forfeiture Audit Report as requested by the Attorney General of Texas.
Requesting Approval and Authorization to submit the 2011 Chapter 59 Asset Forfeiture Audit Report as requested by the Attorney General of Texas.
C.
Constable Pct. #3:
Presentation and discussion of 2011 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
Presentation and discussion of 2011 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
9.
County Judge's Office:
A.
1. Approval to decrease auto allowance from $5,400.00 to $3,900.00 per year to slot no. 0002, Chief Administrator position, employee no. 183776, effective upon approval.
2. Approval to authorize auto allowance in the amount of $4,000.00 per year to slot no. 0028, Executive Assistant III, employee no. 184705, effective upon approval.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
2. Approval to authorize auto allowance in the amount of $4,000.00 per year to slot no. 0028, Executive Assistant III, employee no. 184705, effective upon approval.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
10.
Sheriff's Office - Chief Martinez:
A.
Jail (1100):
1. Approval to authorize clothing allowance as follows:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to authorize clothing allowance as follows:
| Slot No. | Position Title | Allowance |
| 0399 | Captain | $500.00 |
| 0400 | Captain | $500.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
12.
Fire Marshal's Office - Juan Martinez:
A.
Recognition of Wesley Dylan Bradley, Chief Deputy Fire Marshal for his 7 years of service with Hidalgo County.
13.
Emergency Management - Oscar Montoya:
A.
Approval to submit for reimbursement of grant award (#DR-1780-002) from the State of Texas - Division of Emergency Management in the amount of $36,784.73 for Hazard Mitigation grant, with authority for County Judge to sign the required documentation.
B.
Discussion and possible action regarding approval to apply and submit for the Hazard Mitigation Grant Program, DR-4029-TX HMGP, with authority for County Judge to sign the required documentation.
C.
Pursuant to fuel policy, requesting approval to reimburse Oscar Montoya for purchase of fuel for county vehicle, with the county treasurer's office to issue payment/check after auditing procedures are completed.
14.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase Fire Department CPR training equipment through Hidalgo County's membership and participation with Buy Board approved vendor Moore Medical Supporting Health & Care (Contract #363-10) in the amount of $1,019.99 (quote attached hereto). UCP Year 24 (2011) Mercedes Public Services funds will be utilized and the City of Mercedes General Funds.
B.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No 4's proposed Budget and Program Amendment to their existing Urban County Program work plan for FYs 21, 22, 23, & 24 (2008, 2009, 2010, & 2011).
2. Consideration and request of approval of a Budget and Program Amendment for Hidalgo County Precinct No.4's Years 21, 22, 23, & 24 (2008, 2009, 2010, & 2011) work plans. The proposed amendment will Add a new Fire Station Equipment project to the existing line item and also create a new Water/Sewer Improvements Colonia Match line item.
2. Consideration and request of approval of a Budget and Program Amendment for Hidalgo County Precinct No.4's Years 21, 22, 23, & 24 (2008, 2009, 2010, & 2011) work plans. The proposed amendment will Add a new Fire Station Equipment project to the existing line item and also create a new Water/Sewer Improvements Colonia Match line item.
C.
1. Urban County Program on behalf of the City of Palmview is requesting a waiver of technicality on non-acknowledgment of receipt of Addendum No.1 by apparent low bidder as it is in the best interest of the City of Palmview and the Urban County Program to do so.
2. Consideration and action to award and enter into a Construction Contract with GP7 Construction, LLC. for the Parks, Recreational Facility Improvements at the Municipal Park in the City of Palmview in the amount of $53,691.45 utilizing funding from UCP Year 23 (2010), Urban County Parks, Recreational Facility Improvements line item.
2. Consideration and action to award and enter into a Construction Contract with GP7 Construction, LLC. for the Parks, Recreational Facility Improvements at the Municipal Park in the City of Palmview in the amount of $53,691.45 utilizing funding from UCP Year 23 (2010), Urban County Parks, Recreational Facility Improvements line item.
D.
Urban County Program on behalf of the City of Alton is requesting authority to purchase fire protection equipment through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor Dooley Tackaberry (contract # 363-10) in the amount of $41,564.88 (quote attached hereto) to include shipping fees. City of Alton UCP Years 23 & 24 (2010 & 2011) Fire Station Equipment funds will be utilized.
15.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections and Redistricting
16.
WIC - Norma Longoria:
A.
Approval of proclamation declaring March 7, 2012 as "International Board Certified Lactation Consultant"(IBCLC) Day in Hidalgo County.
17.
Auditor's Office - Ray Eufracio:
A.
1. Certification of revenues for interest earned in 2012 for Certificates of Obligation, Series 2001 (Fund 1431) and Refunding Bonds, Series 2006 (Fund 1437).
2. Approval of 2012 interfund transfer from Certificates of Obligation, Series 2001 (Fund 1431) and Refunding Bonds, Series 2006 (Fund 1437) to Refunding Bonds, Series 2007 (Fund 1438) in the total amount of $143,145.97 to close out retired debt service funds (Funds 1431 and 1437).
2. Approval of 2012 interfund transfer from Certificates of Obligation, Series 2001 (Fund 1431) and Refunding Bonds, Series 2006 (Fund 1437) to Refunding Bonds, Series 2007 (Fund 1438) in the total amount of $143,145.97 to close out retired debt service funds (Funds 1431 and 1437).
B.
Requesting approval to waive new employee enrollment procedures to fill Financial Accounting Supervisor position, slot no. 0005.
18.
Colonia Access Program: Agapito Vargas:
A.
Discussion, consideration and approval of Funding Agreement for Border Colonia Access Program Amendment No.6 to redefine a non-competitive project (Dude Hill No.1) and to apply non-competitive under runs to new projects (Dude Hill No.1, Engleman Estates, Jardin Terrace, La Milpa, Ramirez, Ramirez No.2, Ramirez No.3, Randolph Barnett No.1, Rankin and Regal Estates).
19.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Azteca Estates Subdivision – Pct.1 (Kyndel W. Bennett)
b. H & R Subdivision – Pct. 3 (Hector Garcia Jr.)
c. Le Vendicion Ranch Subdivision – Pct. 4 (Maria Baldwein)
2. Final Approval
a. Serna Ranch Subdivision– Pct.1 (Genoveva Serna)
b. James C. Swint Sr. Subdivision – Pct.1 (Julita Rosa Gutierrez)
c. Los Ebanos Professional Plaza Subdivision–Pct.3 (Allan Francis Maun Mercado)
d. Spring Vista Subdivision - Pct.1 (Luis Sanchez)
e. Mandalay Bay Phase I Subdivision – Pct.4 (Richard A. Garza)
3. Final Approval with Financial Guarantee
a. Las Estrellas No. II Subdivision – Pct.3 (Forrest N. Runnels Jr.)
b. Las Estrellas No. III Subdivision – Pct. 3 (Forrest N. Runnels Jr.)
c. Brushline LTD Subdivision – Pct. 3 (Pat Fletcher)
4. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (Jose Guerra)
a. Azteca Estates Subdivision – Pct.1 (Kyndel W. Bennett)
b. H & R Subdivision – Pct. 3 (Hector Garcia Jr.)
c. Le Vendicion Ranch Subdivision – Pct. 4 (Maria Baldwein)
2. Final Approval
a. Serna Ranch Subdivision– Pct.1 (Genoveva Serna)
b. James C. Swint Sr. Subdivision – Pct.1 (Julita Rosa Gutierrez)
c. Los Ebanos Professional Plaza Subdivision–Pct.3 (Allan Francis Maun Mercado)
d. Spring Vista Subdivision - Pct.1 (Luis Sanchez)
e. Mandalay Bay Phase I Subdivision – Pct.4 (Richard A. Garza)
3. Final Approval with Financial Guarantee
a. Las Estrellas No. II Subdivision – Pct.3 (Forrest N. Runnels Jr.)
b. Las Estrellas No. III Subdivision – Pct. 3 (Forrest N. Runnels Jr.)
c. Brushline LTD Subdivision – Pct. 3 (Pat Fletcher)
4. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (Jose Guerra)
20.
Precinct #1 - Comm. Quintanilla:
A.
Requesting authorization for surveys metes & bounds, title reports, title policies, appraisals, review appraisals, and acquisition of additional Right of Way for Mi 2 W (Drainage Ditch) CSJ-0921-02-147.
21.
Precinct #2 - Comm. H. Palacios:
A.
Pct. 2 Rd Maintenance (1200):
1. Approval to create the following temporary full-time positions, not to exceed six months and/or September 13, 2012:
2. Approval of transfers.
3. Approval of revised salary schedule.
1. Approval to create the following temporary full-time positions, not to exceed six months and/or September 13, 2012:
| Slot No. | Position Title | Budgeted Salary |
| T081 | Heavy Equipment Operator III | 34,360.00 |
| T082 | Heavy Equipment Operator III | 34,360.00 |
| T083 | Mechanic I | 23,385.00 |
2. Approval of transfers.
3. Approval of revised salary schedule.
B.
Acceptance and approval of Change Order No.1 increase in the amount $5,408.00 with Asago Construction (contracted vendor, "South Tower Road Project") reflecting quantitative additions, with authority for County Judge or Court member to execute document.
22.
Precinct #3 - Comm. Flores:
A.
Requesting authorization for title reports, appraisals, surveys metes & bounds and possible acquisition right of way on Reginaldo Villalon Road and Eustacio Flores Road.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance and approval of modified/up-dated Hidalgo County Purchasing Department Travel and Fuel Card Program' Request Forms with same policies and procedures thus improving the efficiency in administering and managing the process.
5.
Recommending award of bid and approval of contract document to sole bidder (VSL, Inc. DBA Video, Sound & Light, Inc. ) meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Repair, Removal & Installation of Mobile Radios and Other Emergency Misc. Equip." RFB No. 2012-035-01-25-SMA.
B.
Pct. 1
1.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the lowest vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County Precinct 1 - Hauling Services for all Road Materials - RFB No. 2012-018-01-04-YZV.
C.
Pct. 2
1.
Acceptance and approval of Construction Change Order No. 4 increase in the amount of additional (7) calendar days with awarded contractor, Mission Paving Company, for "Tower Road Phase I Project", unable to work due to inclement weather days, with authority for County Judge or Court Member to execute document.
D.
IT Department:
1.
a. Discussion, consideration, and approval of Amendment No. 3 with Texas Conference of Urban Counties to extend term and revise anticipated payment schedule for Fiscal Year 2012 for the integration of the Justice System Court Administration System.
b. Requesting approval to execute an End User and Professional Service License Agreement with Tyler Technologies, Inc. to include additional software modules related to secure public access.
c. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc. to proceed with the completion of the project within the original budgets.
b. Requesting approval to execute an End User and Professional Service License Agreement with Tyler Technologies, Inc. to include additional software modules related to secure public access.
c. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc. to proceed with the completion of the project within the original budgets.
E.
Auditor's Office
1.
Acceptance and approval of Project Acceptance document (quoted estimated fees) as required by the vendor-Weidenhamer for a scope of work to be performed falling outside the current agreement with vendor with authority to purchase said services under the sole source declaration for said provider through a purchase order.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn