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Agenda for CC CONSENT

AGENDA
CC CONSENT
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
March 20, 2012
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
2012 Intradepartmental transfers:
 
A.
2012 - County Clerk (1100)
 
B.
2012 - Facilities Mgmt. (1100)
 
C.
2012 - Emergency Management (1283)
 
D.
2012 - Sheriff's Federal Sharing - U.S. Dept. of Justice (1229)
 
E.
2012 - Sheriff's Office (1100)
 
F.
2012 - Sheriff's Office (1100)
 
G.
2012 - Sheriff's Office (1227)
 
H.
2012 - WIC (1292)
 
I.
2012 - 398th District Court (1100)
 
J.
2012 - CCL #1 (1100)
 
K.
2012 - CCL #6 (1100)
 
L.
2012 - CCL #7 (1100)
 
M.
2012 - Constable Pct. 3 (1100)
 
N.
2012 - Constable Pct. #4 (1100)
 
O.
2012 - Pct. #1 Administration (1200)
 
P.
2012 - Pct. #1 Administration (1200)
 
Q.
2012 - Pct. #1 Park (1100)
 
R.
2012 - Pct. #1 San. (1100)
 
S.
2012 - Pct. #1 Road Maintenance (1200)
 
T.
2012 - Pct. #3 Rd. Maint. (1200)
 
U.
2012 - Pct. #4 Landfill (1100)
 
3.
2012 Interdepartmental transfers:
 
A.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $1,037.70), and to North Branch Drain (program 049 - $15,624.94) in the total amount of $16,662.64 to fund January 2012 Drainage Labor (PP#1&2) & Fuel Reimbursements.
 
B.
County Wide Administration (1100):
Requesting approval of transfer of funds from the County Wide Administration (program 002) to the County Commissioners (program 017) accounts in the amount of $30,000.00, to fund the 2012 membership dues for the Rio South Texas Economic Council.
 
4.
Planning Department:
 
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
5.
Right of Way - Permits:
 
A.
1.  VTEX Communications, LLC:
a.  Five Mile Road from International Blvd. to Bridge Ave., Bridge Ave. from Five Mile Road north to City of Weslaco jurisdiction, Border Ave. from City of Weslaco jurisdiction to Levee Road, Levee Road to FM 88 (Texas Blvd.).

2.  North Alamo Water Supply Corporation:
a. Evangeline Gardens L5 B3  (SEC M Rd/ 1925)- Line Ext- Armando R. Garcia
b. Approximately 500' north of FM 2812 on the west side of mile 4.5W- Bore- Mockingbird Express Const LLC/O -
Gerardo Cavazos; 3/4" service connection

3.  North Alamo Water Supply Corporation:
a. Two(2) open cut/patch and repair road crossings:  A 10" PVC SDR-26 sanitary sewer line.  Crossings to be located on the west and north side of the intersection Minnesota Road and Dillon Road.
b. Crossing to be located on the west side of the intersection Minnesota Road and Goolie Road.
c. Crossing to be located on the south side of the intersection Goolie Road and Joel Street.
d. Crossing to be located on the south side of the intersection Goolie Road and Mile 11 1/2N Road (Hernandez).
e. Crossing to be located on the south side of the intersection Mile 11 1/2N Road and Rattler Street.
f. Crossing to be located on the west side of the intersection of Old La Blanca Road and Jefferson Drive.
g. Crossing to be located on the west side of the intersection of Old La Blanca Road and Adams Drive.
h. Crossing to be located on the west side of the intersection of Old La Blanca Road and Mile 11N Road.
i. Crossing to be located on the west side of the intersection of Old La Blanca Road and Washington Drive.
j. Crossing to be located on the west side of the intersection of Old La Blanca Road and Mile 10 1/2N Road.
k. Crossing to be located across Old La Blanca Road behind the existing Donna ISD, Adame Elementary School.

4.  Engelman Irrigation District:
a. Proposed replacement of Irrigation Pipeline on Mile 20 East of FM 493.
 
6.
Tax Refunds:
 
A.
Acct# Payer Amt
C8950.00.000.0015.00 Wells Fargo $6304.26
H4225.00.000.0010.00 Inter National Bank $11090.62
J8100.00.006.0005.00 Wells Fargo $2672.51
L1100.02.003.0098.01 Trejo Income on behalf of Perdue Brandon $9104.22
P3650.01.000.0046.00 Wells Fargo $2764.27
P9275.00.000.0023.01 Inter National Bank $24686.90
S3566.00.000.0001.00 Wells Fargo $8326.58
S6779.00.000.0033.00 Corelogic $6166.44
T3635.00.000.0013.00 Wells Fargo $4221.64
W3800.00.595.0000.14 Jefferson A Crabb $8379.96
W3800.00.688.0000.01 Prudential Asset Resources $13620.61
W6682.01.00A.0004.00 Wells Fargo $2661.14
W7360.12.000.0120.00 Wells Fargo $3390.94
 
7.
Membership Dues:
 
A.
Sheriff's Dept.:
Requesting approval for 2012 membership dues to the FBI LEEDA for Sheriff Guadalupe Trevino, Captain Rodolfo Espinoza, Commander Juan Montemayor and Captain Gerardo Lopez for the amount of $50.00 each.
 
B.
Sheriff's Dept.:
Requesting approval of payment for 2012 membership dues for Sheriff Guadalupe Trevino to the Southwestern Border Sheriff's Coalition in the amount of $200.00.
 
8.
Auditor's Office:
 
A.
Monthly collection reports for January 2012:
 
OFFICE FEES & COST MONTH
The Hon. Jesus E. Morales, Justice of the Peace $                           30,616.85 January 2012
The Hon. Ismael "Melo" Ochoa, Justice of the Peace $                           68,908.95 January 2012
The Hon. Charlie Espinoza, Justice of the Peace $                         107,630.04 January 2012
The Hon. Espiridion Jackson, Justice of the Peace $                           30,872.69 January 2012
 
9.
Purchasing Dept:
Notes:
A.  FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B.  ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Health & Human Services Department-Health Department:
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7775P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #208760 in the amount of $863.45/month, effective upon approval (2-1100-441-00-340-001-0-780):
 
B.
Request approval of Application for Payment No.6 in the amount of $79,157.32 from Asago construction, (#C-11-161-07-05) awarded contractor, for "El Gato Road Improvement Project", as certified for payment by project engineer, R. Gutierrez Engineering Corporation.
 
C.
Acceptance and approval of request for payment of R. Gutierrez Engineering Corporation Invoices as follows:

Project Name Invoice # Date Amount PO #
McColl Road Off-Site Drain 3118 3/01/2012 $4,786.22 671752
McColl Road Off-Site Drain 3119 3/06/2012 $14,400.00 671751
SouthFork Drainage Lateral 3126 3/09/2012 $4,650.00 613776

With authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
 
D.
Requesting acceptance and approval of payment to Invoice #12-2443HRev in the amount of ($174,545.00) submitted by ERO International, dba, ERO Architects in connection to AIA Agreement #C-11-210-02-07 (PO #671767) for PROJECT: "MASTER PLAN for THE COURTHOUSE"
 
E.
Requesting approval of Application for Payment No.4 in the amount of $32,709.64 from Mission Paving Company, Inc., awarded contractor for "Tower Road Phase I Project", #C-11-044B-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
 
F.
Requesting authority to exercise the additional one (1) year option to extend/renew as provided in the current contract for: ELECTRONIC SECURITY SYSTEM MAINTENANCE and REPAIR SERVICES (on an as needed basis)- Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEMS LLC.
 
G.
Requesting approval of Application for Payment No. 2 in the amount of $64,312.48 from Saenz Utility Contractors, awardd contractor for "El Dora Road Street & Drainage Improvement Project", #C-11-043A-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
 
H.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hidalgo County Lease of Tower Space.
 
I.
Acceptance and approval of request for payment of Invoice #11324062 in the amount of $2,080.50 as submitted by L&G Consulting Engineers, Inc. for engineering services for the month of February 2012 under Contract #C-06-145-03-06-PO#569911 amid Work Authorization #1 for the "FM 88-From Mile 12 Rd. North to FM 1925" project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
 
J.
Acceptance and approval of request for payment of Invoice #11324061 in the amount of $28,200.00 as submitted by L&G Consulting Engineers, Inc. for engineering services for the month of February 2012 under Contract #C-07-451-12-26-PO#596375/R233 amid Work Authorization #1 for the "FM 493 Project" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
 
K.
Health & Human Services Department-Human Services:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5765T copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #212267 in the amount of $366.80/month, effective upon approval (2-1100-444-00-240-001-0-780):
 
L.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
 
M.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the following Hidalgo County Pct. #3 BCAP projects:

1.  Road & Drainage Construction for Acevedo #4 Subdivision;
2.  Road & Drainage Construction for La Homa Subdivision.
 
N.
1.  Requesting approval of payment for Inv# M160070 in the amount of $ 350.00 as submitted by HALFF ASSOCIATES, INC., in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings"-located in Hidalgo County Precinct Number 4--PROJECT: ELECTIONS WAREHOUSE (WA #1);
2.   Requesting approval of payment for Invoice# 452502/03/XV in the amount of $1,397.30 submitted by Dannenbaum Engineering Company in connection to contract #C-11-147A-08-30-(PO#666228) AIA Agreement for: "Building Repairs, Renovations and/or Additions and Alterations to County Owned Buildings located in Hidalgo County Precinct #4", PROJECT: ELECTIONS WAREHOUSE , located at 317 North Closner, Edinburg, Texas.
 
O.
Approval of Application for Payment No. 5 (Final) in the amount of $4,655.00 from Asago, LLC dba Asago Construction, contracted vendor for Balli Estates Subdivision as submitted by TEDSI Infrastructure Group project engineer (C-CAP-11-127-05-23.)
 
P.
Approval to rescind action (taken by CC 02/14/12 on AI#30912) for payment request of Invoice# 4758 as submitted by Guzman & Munoz Engineering & Surveying-Contract #C-11-202-08-09-(PO#665966) through Work Authorization #001 for Phase 2-Engineering Design Services in connection to the "Construction Of Constable Pct. 1 Office Building" project pursuant to Article 6 of the contract and Exhibit D of the Work Authorization, payment is to be made when the Engineer has completed 100% of said services per task.
 
Q.
1.  Acceptance and approval of payment of Inv.#7764 (Pmt Request #2)in the amount of $6,420.00 submitted by Quintanilla, Headley & Associates, Inc. in connection with contract #C-10-072A-03-30 (WA#4) (PO #647787) in connection to "on-call" Paved/Unpaved Projects within Hidalgo County Precinct #4 - PROJECT: (Cibolo Road from U.S. 281 west (3,000.0 feet); (2) Mile 11 North Road from Mon Mack Road to Big 5 Road (1,100.0 feet); (3) Sharp Road from Curve Road to Curry Road (2,000.0 feet); (4) Rogers Road from Alamo Road west (1,300.0 feet); (5) Ingle Road between Seminary Road and U.S. 281).
2. Acceptance and approval of payment of Inv.#11324060 in the amount of ($10,405.00) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4
 
R.
Approval to exercise the County's option to renew the first 1st year of two (2)-one year extensions as provided in the current contract for "Striping/Markings of County Roads, County Parking Lots, Etc.", under Contract #C-11-007-03-28 with Pavement Markings, Inc. , under the same rates, terms and conditions with effective date of April 8, 2012 with ending date of April 7, 2013.
 
S.
Approval of ratification to continue to utilize through the Texas Procurement and Support Services (TPASS) with the "Council on Competitive Government Cooperative's" awarded vendor "Comdata Corporation's Retail Fuel Card"  for day to day, emergency situations or travel purchases outside the County by Hidalgo County through Contract #050720-CCG-FC-Retail Fuel Card and Related Services with the continuation of the extension for an additional six (6) months effective  through August 31, 2012 while the "Council on Competitive Government Cooperative" begins the transition phase as they have awarded a new contract to a different vendor.
 
T.
Requesting authority to submit an enrollment application form to ensure that Hidalgo County receives all the benefits (i.e. additional discounts) under Applied Industrial Technologies US Communities contract 11019, contract including execution of any applicable documents.
 
U.
Approval of the adjusted proposal submitted from the amount of $5,900.00 to $6,200.00 for the initial year fee with the second (2nd) year cost of $700.00 to remain the same for the additional software and service to the existing "Library Solution" System with The Library Corporation (previuosly approved by cc on 01/17/12) for the Penitas Public Library so as to allow the library to join and be compatible, as it was determined that additional data work would be required to the Penitas Library Records before they could be safely merged with those of Hidalgo County Library System.
 
V.
Requesting approval of annual Software License and Maintenance Agreements with Brazos Technology through our membership/participation with GSA contract #GS 35F 0096X as required by vendor after HC had acquired approval by CC to purchase said services and issuance of Purchase Order #667819.
 
W.
Patricio Avila, Director of Road & Bridge at Hidalgo County Pct. 1 is formally requesting the removal of the following fixed assets:
Asset No. Description Date Aquired Serial No.
25049 Dual Purpose Recycler 5/12/1999 90304
39738 8HP Post Hole Auger 1/28/2003 8-27815
43500 Scott Welder/Generator 3/30/2004 H31022A19
46497 HP Compaq Notebook PC 4/17/2007 CNB925083
47013 HP Compaq Notebook PC 4/17/2007 CND7090F0
48866 Lenovo Thinkpad Laptop 1/20/2009 1S7449F9U
50085 Stihl Auger 10/13/2009 58L30
42271 Grasshopper Mower 6/21/2005 5518700
20750 Dayton Light Plant 11/22/1988 16158

including all pertinent supporting back up information.
 
X.
1.  Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 3 -"Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 3 Colonias" (2011-119-MSS) as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department.
2.  Requesting approval of payment for invoice No. 86587 in the amount of $130,000.00 and invoice No. 86707 (final) in the amount of $13,613.75 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 3 "Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 3 Colonias" an Energy Efficiency and Conservation Block Grant (EECBG) project (2011-119-MSS -PO No. 666827) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.