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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING April 3, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - I.T. Department (1100)
B.
2012 - I.T. Department (1100)
C.
2012 - Budget & Mgmt. (1100)
D.
2012 - Facilities Mgmt. (1100)
E.
2012 - Texas AgriLife Extension Service (1100)
F.
2012 - Fire Marshal (1100)
G.
2012 - District Attorney (1100)
H.
2012 - District Attorney DA Civil Litigation (1100)
I.
2012 - Courthouse Security (1241)
J.
2012 - Budget & Mgmt. (1100)
K.
2012 - Planning Dept. (1100)
L.
2012 - Purchasing (1100)
M.
2012 - Tax Office (1100)
N.
2012 - Health & Human Services Dept. (1293)
O.
2012 - Sheriff's Office (1284)
P.
2012 - 206th District Court (1100)
Q.
2012 - Pct. #1 Rd. Maint. (1200)
R.
2012- Pct #3 Sanitation (1100)
S.
2012 - Pct #3 Parks (1100)
3.
2012 Interdepartmental transfers:
A.
CO,2006-Pct. 1 FM493(M10N-SH107) (1336):
Approval of 2012 interdepartmental transfer from CO,2006-Pct. 1 to CO,2006-Pct. 1 FM493(M10N-SH107) in the amount of $90,000.00 to fund supplemental work authorization #1 for WA#1 for C-07-451-12-26.
Approval of 2012 interdepartmental transfer from CO,2006-Pct. 1 to CO,2006-Pct. 1 FM493(M10N-SH107) in the amount of $90,000.00 to fund supplemental work authorization #1 for WA#1 for C-07-451-12-26.
B.
BCAP (1312):
Approval of 2012 interdepartmental transfer from Pct. 2 Citriana Village (prog 154) and Pct.3 Loma Linda Heights (prog 421) to Pct.1 Mid Valley Estates (prog 461) in the total amount of $29,767.00 for completion of project.
Approval of 2012 interdepartmental transfer from Pct. 2 Citriana Village (prog 154) and Pct.3 Loma Linda Heights (prog 421) to Pct.1 Mid Valley Estates (prog 461) in the total amount of $29,767.00 for completion of project.
C.
Pct. 2 Esperanza Estates Subdivision (1200):
Approval of 2012 interdepartmental transfer from CW Adm-Contingency to Pct. 2 Esperanza Estates Subdivision in the amount of $109,020.73 to fund remediation of Esperanza Estates Subdivision.
Approval of 2012 interdepartmental transfer from CW Adm-Contingency to Pct. 2 Esperanza Estates Subdivision in the amount of $109,020.73 to fund remediation of Esperanza Estates Subdivision.
4.
Interfund transfers:
A.
Pct. 1 TXDOT (1315):
Approval of 2012 interfund transfer from R & B unreserved fund balance (fund 1200) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $20,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2012 interfund transfer from R & B unreserved fund balance (fund 1200) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $20,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
District Clerk
Approval of February 2012 Monthly Fee Report.
Approval of February 2012 Monthly Fee Report.
7.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Approximately 500' east of Sunflower Rd on the south side of Rogers Rd- Bore- Antonio Cano; 3/4" serv connection
2. City of Weslaco:
a. Proposed to do an open cut along Mile 5N between Midway Rd and Milanos Rd.
3. Rio Plumbing:
a. 6" service line for sanitary sewer to bore across Moorefield Rd for purpose- Santoy's Estates.
a. Approximately 500' east of Sunflower Rd on the south side of Rogers Rd- Bore- Antonio Cano; 3/4" serv connection
2. City of Weslaco:
a. Proposed to do an open cut along Mile 5N between Midway Rd and Milanos Rd.
3. Rio Plumbing:
a. 6" service line for sanitary sewer to bore across Moorefield Rd for purpose- Santoy's Estates.
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #122335
9.
Tax Refunds:
A.
| B2620.00.000.0024.00 | Flor Arevalo | $3200.00 |
| W1065.00.000.0001.00 | Tex Best Travel Centers Inc | $5816.40 |
B.
| Acct# | Payer | Amt |
| F3750.00.000.0020.00 | Chapa Homer | $2838.11 |
| H0660.00.000.0001.00 | Corelogic | $2645.10 |
| K2400.99.000.0221.05 | Waste Management Inc | $17609.13 |
| M0600.99.000.0001.43 | Convergy's Corporation CVG | $16396.57 |
| O8415.00.000.0032.00 | Lereta LLC | $3005.81 |
| S2950.00.000.0302.35 | Bac Tax Service Corp | $6000.00 |
| S2982.99.000.0026.01 | Alpine Electronics Of America Inc. | $12772.59 |
| S3998.00.000.0037.00 | Lereta LLC | $5286.13 |
| T5455.99.000.001A.03 | Convergy's Customer Mgmt Group Inc. | $2522.76 |
| T5455.99.000.001A.04 | Convergy's Customer Mgmt Group Inc. | $2546.48 |
| V3657.00.001.0030.00 | South Villa Hermosa Ltd | $3337.49 |
| W0820.00.000.0002.00 | Brady Gloria | $3887.45 |
10.
Headstart:
A.
Approval of Program Financial Report
B.
Approval of Special Services Monthly Report
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report
D.
Approval of Children's Applications for Program Year 2011-2012
11.
Treasurer's Office:
A.
Approval of bi-weekly payroll deductions (April 5, 2012 through December 27, 2013) for overpayment of employee #020729.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval for Comdata Corporation Services, Inc. to add/delete additional fuel card(s) and/or driver(s) for:
1. Texas AgriLife Extension Service - Add Fuel card User
2. Tax Office - fuel card
1. Texas AgriLife Extension Service - Add Fuel card User
2. Tax Office - fuel card
B.
Presentation for approval of final construction contract (CC previously approved to award on 01-31-12) for C-CAP-12-019-01-31 Munoz Estates Subdivision between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $213,200.40.
C.
Acceptance and approval of request for payment of Invoice #1102707-5 in the amount of $33,335.48 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
D.
Requesting authority/approval to enter into a 12-month software maintenance license remote support renewal agreement with SHI Government Solutions, Inc. through our membership/participation with (DIR) Department of Information Resources through the following requisition #212784 for 10 licences for the amount of $414.00/each totaling $4,140.00, effective March 5, 2012 - March 5, 2013 (2-1100-415-00-200-002-0-336):
E.
Acceptance of Price Quote with recommendation to purchase of 2-year Nu Ax Standard Device Connect Renewal (support and maintenance services) with Notable Solutions, Inc. for the Auditor's department through Requisition #212261 in the total amount of $656.00 including authority for Auditor to execute document and return with executed Purchase Order-effective-8/20/10- 8/20/12- (2-1100-415-21-170-001-0-812).
F.
Requesting authority to exercise the option to renew/extend for a one (1) term as stipulated and provided in the contracts under the same rates, terms and conditions the following:
1. C-11-005-04-12-Hot Mix Cold Laid Road Material with Frontera Materials-effective April 12, 2012;
2. C-11-006-03-21- Type D Hot Mix Asphalt (Gravel and Limestone) with Frontera Materials-effective April 7, 2012.
1. C-11-005-04-12-Hot Mix Cold Laid Road Material with Frontera Materials-effective April 12, 2012;
2. C-11-006-03-21- Type D Hot Mix Asphalt (Gravel and Limestone) with Frontera Materials-effective April 7, 2012.
G.
Presentation for approval of final construction contract (award by CC on 01-24-12) for C-CAP-12-020-01-24 Havana Subdivision between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $111,443.25.
H.
Acceptance and approval to substitute the item detailed in the Revised Quotes attached herein items for those included in original proposals (but not awarded to vendor as approved by CC 3-13-12) submitted by Facility Solutions Group, awarded vendor, through the County's participation/membership with TASB's Buy Board Cooperative Purchasing Program in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities for Hidalgo County Precinct Nos. 3 & 4.