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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 10, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Appointment and/or reappointment of members to the Hidalgo County Commuter Rail District Board.
C.
Approval of proclamation designating April 13, 2012 as "Purple Up! For Military Kids!" Day in Hidalgo County
D.
Discussion, consideration and approval of General Fund Management Agreement between the County of Hidalgo and Valley Initiative for Development and Advancement (VIDA)
E.
Environmental Compliance:
Authority for County Judge to sign Delegation of Signatories to Reports (TCEQ Form 20403) authorizing Environmental Compliance Coordinator to sign Notice of Change form that is required for submittal of changes to Hidalgo County's Storm Water Management Plan.
Authority for County Judge to sign Delegation of Signatories to Reports (TCEQ Form 20403) authorizing Environmental Compliance Coordinator to sign Notice of Change form that is required for submittal of changes to Hidalgo County's Storm Water Management Plan.
6.
Constables:
A.
Constable Pct. #2:
Discussion, consideration and approval of appointment of Deputy Constable in accordance with Texas Local Government Code 86.011 as follows:
1. Juan Arenas
Discussion, consideration and approval of appointment of Deputy Constable in accordance with Texas Local Government Code 86.011 as follows:
1. Juan Arenas
7.
County Judge's Office:
A.
Discussion, consideration, and approval of Interlocal Agreement between the County of Hidalgo and the City of McAllen on the control of rabies within Hidalgo County.
B.
Presentation by LUPE in recognition of Hidalgo County's solar light improvements in colonias in Precincts 1, 3, & 4
8.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization to apply for additional funding from the Preventive Health Services Restoration Block Grant for our existing 2012 RLSS/LPHS contract. In addition we are also requesting separate funding out of the 2012 Preventive Health and Health Services Block Grant to Texas for adult immunizations (meningococcal vaccine), and/or funding for local health department accreditation planning.
9.
Emergency Management - Oscar Montoya:
A.
Pursuant to fuel policy, requesting approval to reimburse EMC Oscar D. Montoya in the amount of $50.73 for the purchase of fuel for his county assigned vehicle.
B.
Discussion, consideration, and approval of the following documents as required by the Texas Division of Emergency Management (TDEM).
1. Annex S - Transportation
1. Annex S - Transportation
C.
1. Authorization and approval to accept the 2009 Homeland Security Grant Program Grant Adjustment Notice for Hidalgo County extending the end of the performance period from April 15, 2012 to June 15, 2012 as approved by the Texas Department of Public Safety State Administrative Agency. Federal Grant award number 2009-SS-T9-0064 in the amount of $994,958.03 (SHSP $677,306.11, LEAP $317,651.92).
2. Requesting approval for the Hidalgo County Judge to sign the Grant Adjustment Notice.
2. Requesting approval for the Hidalgo County Judge to sign the Grant Adjustment Notice.
10.
Urban County - Diana Serna:
A.
Presentation and approval of a Proclamation declaring April 8th through April 14th, 2011, as CDBG week.
B.
Urban County Program on behalf of Hidalgo County Precinct No. 1 and the City of Weslaco, is requesting authority to purchase Fire Station/Equipment (800 gallon skid unit) for the Weslaco Fire Department. Purchase will be made from Daco Fire Equipment (contract # FS12-011) an approved vendor through Hidalgo County's membership and participation with H-GAC. The total amount for the purchase is $23,745.52 (quote attached), as requested by the Hidalgo County Precinct No. 1 for the Weslaco Fire Department utilizing UCP FY 23 (2010) Fire Station/Equipment line item.
C.
The Urban County Program on behalf of Precinct No. 4 is requesting approval and award of best and final negotiated contract with LeFevre Environmental & Management Consulting, LLC in the amount of $44,000.00 utilizing Precinct No. 4 CDBG Funds for the 2011-2012 Colonia Construction Contract No. 711245 - Sewer Improvements and Rehabilitation Single-Unit Sewer Services under the Texas Department of Agriculture (TDA) Texas Community Development Block Grant (TxCDBG) Program.
D.
Requesting approval of Resolution to Adopt the Section 3 Plan to comply with 24 CFR, Part 135 of the United States Department of Housing and Urban Development.
E.
Urban County Program on behalf of the City of Edcouch and Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Jimmy Closner & Sons Construction Co., Inc. for the Street & Drainage Improvements Project located in the City of Edcouch. Total contract amount $198,827.50 utilizing City of Edcouch YR 22 (2009) street improvements and Precinct No. 1 YR 22 (2009) street improvements recaptured funds.
F.
1. Urban County Program is requesting consideration and approval to modify the Construction Contract Change Order Request No. 2 previously submitted to the General Land Office (GLO) Contract No. 10-5066-000-5043 (formerly TDRA DRS010068), regarding the Pct. 1 Delta Outfall Drainage System Improvements Project. The Change Order will increase the number of calendar days allotted in the construction service contract awarded to Tropical Construction, LLC. , by sixty (60) days for a total of 194 days.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
11.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Lease Election Services between Hidalgo County and the City of Granjeno for their election to be held on May 12, 2012
B.
Presentation of Election Day polling sites for the Hidalgo County Primary Election.
12.
TX. Agri-Life Extension Services:
A.
Recognition of Brad Cowan for receiving the Beef County Extension Agent of the Year Award from Texas and Southwestern Cattle Raisers Association.
13.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Supplemental Application for Expansion Funds - American Recovery and Reinvestment Act (ARRA), Cost of Living Adjustment (COLA) and Training and Technical Assistance (T/TA) Grant Number 06CH0183
14.
Planning Department - Raul Sesin:
A.
1. Reimbursement of a Cash Deposit
a. Flamingo Ranches Subdivision – Pct. 4 (BIC Development)
b. Paris Ranches Subdivision – Pct. 1 (BIC Development)
2. Release of Letter of Credit/ Replace with a Cash Deposit
a. Falcon's Nest Phase I Subdivision – Pct. 4 (Garco, Ltd)
a. Flamingo Ranches Subdivision – Pct. 4 (BIC Development)
b. Paris Ranches Subdivision – Pct. 1 (BIC Development)
2. Release of Letter of Credit/ Replace with a Cash Deposit
a. Falcon's Nest Phase I Subdivision – Pct. 4 (Garco, Ltd)
15.
Precinct #2 - Comm. H. Palacios:
A.
Acceptance and approval of Change Order No.2 increase in the amount of $11,387.50 with Asago Construction (Contracted vendor, for "South Tower road Project") reflecting additions listed on change order due to extending project limit for future expansion, with authority for County Judge or Court member to execute document.
16.
Precinct #3 - Comm. Flores:
A.
Pct. 3 Sanitation (1100)/ Road Maintenance (1200)/ Drainage Improvement Project (1200):
1. Approval to delete the following full-time positions:
1. Approval to delete the following full-time positions:
| Dept. |
Slot No.
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Position Title
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Budgeted Salary
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| Sanitation |
0018
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Truck Driver III
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$28,000.00
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| Sanitation |
0023
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Truck Driver III
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$26,144.00
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| Sanitation |
0024
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Truck Driver III
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$26,144.00
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| Rd Maintenance | 0044 | Truck Driver I | $28,000.00 |
| Rd Maintenance | 0057 | Maintenance I | $28,000.00 |
| Rd Maintenance | 0076 | Truck Driver III | $28,000.00 |
| Drainage |
0011
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Laborer - Drainage/ Construction
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$24,880.00
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2. Approval to create the following full-time positions:
| Dept. | Slot No. | Position Title | Budgeted Salary |
| Rd Maintenance | 0087 | Clerk III | $28,000.00 |
| Rd Maintenance | 0088 | Clerk III | $28,000.00 |
| Drainage | 0019 | Truck Driver III | $32,000.00 |
| Drainage | 0020 | Truck Driver III | $32,000.00 |
3. Approval of interfund transfer.
4. Approval of revised salary schedules.
4. Approval of revised salary schedules.
17.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Approval of 2012 appropriation of funds for Precinct 2 S. McColl Road (1200) in the amount of $100,000.00 from Pct.2 R&B Fund Balance.
2.
Jail (1100):
a. Approval to undesignate the amount of $42,000.00 in the year 2012 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2012 appropriation of funds in the amount of $42,000.00 to fund jail repairs.
a. Approval to undesignate the amount of $42,000.00 in the year 2012 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2012 appropriation of funds in the amount of $42,000.00 to fund jail repairs.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation of plans and specification including authority to advertise sealed bids (conventional construction) for the following projects as presented, developed and designed by the respective professionals:
| Titles | Plans and Specifications developed by: | Project No. |
| Hidalgo County -"Construction of New Constable Precinct No. 1 Offices" | Project architect: Alcocer Garcia and Associates | 2012-028-05-09-MSS |
| Hidalgo County - "Construction of New Constable Precinct No. 1 Offices -Parking Lot and Off-Site Drainage Improvements" | Project Engineer: Guzman & Munoz Engineering & Surveying, Inc. | 2012-028A-05-09-MSS |
B.
Pct. 2
1.
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $38,400) as submitted by project engineer, R. Gutierrez Engineer Corporation, for McColl Road II (Dicker to Orangewood) project, through Contract #C-11-310-01-24.
C.
Pct. 3
1.
Acceptance and approval of request for payment on invoice No. 12026 in the amount of $10,637.82 submitted by Javier Hinojosa Engineering, contracted project engineer for "Bentsen Palm Drive Drainage Outfall".
D.
IT Department:
1.
Authorization to purchase equipment for the Enhanced JP Collection Project using the Justice Court Technology Fund.
E.
District Courts
1.
Approval of Amendment to Professional Consulting Services Agreement #C-11-269-10-18 with Paul M. Vazaldua d/b/a VAZALDUA & ASSOCIATES for the ""Assist with Project Specific Grants and related areas for Judicial Court Functions and Efficiencies for the following categories, but not limited to; a) Improving the Judicial System; b) Human Trafficking Programs and; c) Programs to Protect Women against Domestic Violence., (Including all Funding Sources, Programs and Entities)" for Hidalgo County (approved by CC-10/18/11).
F.
Colonia Access Program Pct. 2
1.
a. Requesting approval of "Supplemental Agreement No. 3" to C-CAP-08-029B-11-12 between Hidalgo County and DOS Logistics Inc. to add "Revised Exhibit D1" with additional project (Esperanza Estates Subdivision) resulting in an increase of $13,871.67 in the estimated amount;
b. Requesting approval of Work Authorization No. 3 (with a proposed fee of $13,871.67) with DOS Logistics Inc. to provide Engineering Services to Hidalgo County Precinct No. 2 for Esperanza Estates Subdivision a Border Colonia Access Program Round III Project;
c. Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice, etc.) as attached hereto for Road Re-Construction of Esperanza Estates Subdivision a Pct 2 BCAP project.
b. Requesting approval of Work Authorization No. 3 (with a proposed fee of $13,871.67) with DOS Logistics Inc. to provide Engineering Services to Hidalgo County Precinct No. 2 for Esperanza Estates Subdivision a Border Colonia Access Program Round III Project;
c. Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice, etc.) as attached hereto for Road Re-Construction of Esperanza Estates Subdivision a Pct 2 BCAP project.
G.
Constables:
1.
Approval to purchase Two (2) New 2012 Chevrolet Tahoe's through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet (Contract #VE11-11) in the amount of $85,076.00 which includes a $600.00 HGAC administration fee and delivery for ( Project #2012-102-OGG).
H.
Sheriff's Office
1.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.,) as attached hereto and drafted by the Hidalgo County Sheriff's Office for: "Turnkey and Purchase of two (2) Used 2007 or 2008 Motor Homes", including the re-advertisement of project in the event no bids and/or rejection responses received and project is still required RFB No. 2012-088-00-00-MEG
2.
Approval of Amendment#1 to Intergovernmental Agreement between LCS Corrections Services and Hidalgo County, Texas for the "HOUSING OF PRISONERS IN THE BROOKS COUNTY DETENTION CENTER" for Hidalgo County Sheriff's Office (approved by CC-04/03/12).
I.
Co. Wide
1.
Requesting approval to declare as surplus numerous items and vehicles (County Owned and/or Seized)for the purpose of disposition through auction as set forth through Texas Local Gov't Code 263.152.(a)(1) and as further detailed on the Exhibit attached hereto.
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Juan J. Ramirez
D.
CL-12-0093-G; Gonzalo Rodriguez and Jose M. Rodriguez v. Melissa Requenez and County of Hidalgo
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Juan J. Ramirez
D.
CL-12-0093-G; Gonzalo Rodriguez and Jose M. Rodriguez v. Melissa Requenez and County of Hidalgo
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn