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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 24, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
Review terms of Guerra Construction Contract and performance by contractor thereunder
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
C.
Approval to process payment of claims from J. Roel Garcia, Attorney at Law totaling $ 280.00 in connection with legal representation for indigent defendant (invoice period March 2008 to April 2008) with authority for County Treasurer to issue payment after review and auditing procedures are completed.
D.
Approval to accept two settlement checks from Pronto General Agency in the amount of $4,430.13 and $606.21 to settle auto accident involving two County vehicles. (Precinct 2 & Precinct 4)
E.
Facilities Management (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Delete | 0091 | Administrative Assistant IV | 10 |
| Create | 0112 | Administrative Assistant I | 4 |
2. Approval of revised salary schedule.
F.
Texas AgriLife Extension:
1. Requesting permission for Barbara Storz to travel to San Antonio, TX to attend the 2012 Texas Master Gardener Conference from 05/03/2012-05/05/2012
2. Requesting permission for Brad Cowan and employees to travel to Laredo, TX to attend the 2012 District 12 4-H Roundup on May 5, 2012 (no expenses - use of county vehicle only)
1. Requesting permission for Barbara Storz to travel to San Antonio, TX to attend the 2012 Texas Master Gardener Conference from 05/03/2012-05/05/2012
2. Requesting permission for Brad Cowan and employees to travel to Laredo, TX to attend the 2012 District 12 4-H Roundup on May 5, 2012 (no expenses - use of county vehicle only)
G.
Veterans Services:
Requesting permission to allow Emilio de los Santos, Rey Oropez & Felix Rodriguez to travel to Corpus Christi, Texas to attend the TVC Spring Training Conference on May 01-03, 2012 (Texas Veterans Commission will cover travel expenses except mileage)
Requesting permission to allow Emilio de los Santos, Rey Oropez & Felix Rodriguez to travel to Corpus Christi, Texas to attend the TVC Spring Training Conference on May 01-03, 2012 (Texas Veterans Commission will cover travel expenses except mileage)
H.
Environmental Compliance:
Requesting approval to authorize a volunteer intern position to allow a University of Texas Pan-American graduate to complete an internship requirement
Requesting approval to authorize a volunteer intern position to allow a University of Texas Pan-American graduate to complete an internship requirement
6.
County Judge's Office:
A.
Authorization and approval for the County Judge to sign the Texas Department of Public Safety Representation Form for the State Administrative Agency performance monitoring and assistance review.
B.
Approval of Resolution honoring the Progreso High School Engineering Department
C.
1. Presentation from the Hidalgo County Historical Commission.
2. Approval for the appointment/reappointment of members to the Hidalgo County Historical Commission.
2. Approval for the appointment/reappointment of members to the Hidalgo County Historical Commission.
7.
Constables:
A.
Constable Pct. #4:
1. Requesting approval to apply for Operation Borderstar Grant - FY 2012 (for overtime and fuel/mileage reimbursement)
2. Authorize County Judge to sign Grant Application
1. Requesting approval to apply for Operation Borderstar Grant - FY 2012 (for overtime and fuel/mileage reimbursement)
2. Authorize County Judge to sign Grant Application
8.
Sheriff's Office - Chief Martinez:
A.
Approval to appropriate $89,260.00 from the unreserved fund balance in the Sheriff's Federal Sharing - U.S. Department of Treasury (Fund 1228).
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Division:
1. Requesting authorization to apply for the Environmental Justice Health Projects funding in an amount not to exceed $5,000.00 offered by the U.S. Department of Health & Human Services, Office of Minority Health.
2. Requesting authorization to apply for the Cardiovascular Health Projects funding in an amount not to exceed $5,000.00 offered by the U.S. Department of Health & Human Services, Office of Minority Health.
1. Requesting authorization to apply for the Environmental Justice Health Projects funding in an amount not to exceed $5,000.00 offered by the U.S. Department of Health & Human Services, Office of Minority Health.
2. Requesting authorization to apply for the Cardiovascular Health Projects funding in an amount not to exceed $5,000.00 offered by the U.S. Department of Health & Human Services, Office of Minority Health.
10.
IT Department - Renan Ramirez
A.
Constable Pct. 4:
Authorization to purchase wireless service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to purchase wireless service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| User Name: | Employee ID: | Description: | Plan Cost: | Equipment Cost: |
| Michael Anzaldua | 116092 | MIFI 4510L 4G | Unlimited Data Plan $37.99 + $5.00 = $42.99 X 9/mos = $386.91 | $0 |
11.
HIDTA - Task Force - Dora Munoz:
A.
HIDTA Task Force (1291)/ HIDTA Ch 59 (1251):
1. Requesting approval to accept a grant modification for Grant No. G12SS0002A between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-Hidalgo County HIDTA Task Force.
2. Approval to redistribute the cost allocations to various full-time positions under HIDTA Task Force & Chapter 59, as listed on Exhibit A. (See attached)
3. Approval of revised salary schedules.
1. Requesting approval to accept a grant modification for Grant No. G12SS0002A between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-Hidalgo County HIDTA Task Force.
2. Approval to redistribute the cost allocations to various full-time positions under HIDTA Task Force & Chapter 59, as listed on Exhibit A. (See attached)
3. Approval of revised salary schedules.
12.
Elections Administration - Yvonne Ramon:
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount |
|---|---|---|---|
| 03/03/12 | 3170722253 | Staples | $221.28 |
B.
1. Discussion and/or action, including but not limited to Elections updates
2. Due to Hail Storm Damages, approval of amended early voting poll locations for May 29,2012 Primary Elections.
3. Recognition of Voter Registration Department.
2. Due to Hail Storm Damages, approval of amended early voting poll locations for May 29,2012 Primary Elections.
3. Recognition of Voter Registration Department.
13.
Precinct #1 - Comm. Quintanilla:
A.
Discussion & Presentation of the Delta Water Shed Water Reclamation Project
14.
Precinct #4 - Comm. J. Palacios:
A.
Approval to re-appoint Greg Garcia to the Hidalgo County Housing Authority Board
15.
Budget & Management - Sergio Cruz:
A.
Edward Byrne Memorial:
1. Authorization and approval to apply for the FY 2012 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documents.
1. Authorization and approval to apply for the FY 2012 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documents.
B.
Budget Appropriations:
1.
Approval of 2012 appropriation of funds for Precinct 2 Dicker Road Project (1200) in the amount of $100,000.00 from Pct.2 R&B Fund Balance.
2.
Constable Pct. 3 Investigation HB 65 (1230):
Approval of 2012 appropriation of funds for the Constable Pct. 3 Investigation HB 65 in the amount of $15,347.23 to fund various operating expenditures.
Approval of 2012 appropriation of funds for the Constable Pct. 3 Investigation HB 65 in the amount of $15,347.23 to fund various operating expenditures.
C.
Salary Schedule Changes:
1.
Pct. 2 Parks (1100):
a. Approval to create the following six (6) temporary part-time positions: (Not to exceed 10 weeks)
b. Approval of intradepartmental transfer.
c. Approval of revised salary schedule.
a. Approval to create the following six (6) temporary part-time positions: (Not to exceed 10 weeks)
| Slot No. | Position Title | Hourly Rate |
| T026 | Attendant | $8.65 |
| T027 | Attendant | $8.65 |
| T028 | Lifeguard | $9.50 |
| T029 | Lifeguard | $9.50 |
| T030 | Lifeguard | $9.50 |
| T031 | Lifeguard | $9.50 |
b. Approval of intradepartmental transfer.
c. Approval of revised salary schedule.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation of low bid received as detailed in tabulation sheet contained herein, meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Auctioneer and Storage Services" through project No.: 2012-038-03-21-SGS.
B.
Pct. 1
1.
Acceptance and approval of Supplemental Agreement No. 2 to extend the period of services in Part 5-
completion of work of the current Work Authorization documents (reflecting fixed completion dates and through SA#2 replace with the wording of:
through completion of project under WA(s) in connection with Contract #C-11-111-04-19-Guzman & Munoz Engineering & Surveying for professional engineering services for the projects as detailed below:
WA#001-Paving & Drainage Improvements to Mile 17 North Road, from FM 3071 (Mile 4 West) to FM 1015 (Mile 3 West);
WA#004-Mile 17 North Road, from FM 3071 (Mile 4 West), west 2,720 Feet and From FM 1015 (Mile 3 Est) east 400 Feet;
WA#005-Drainage Improvement to Colonia Adams & Black 9Mile 10.5 North and Mile 3 West;
WA#006-Colonia Lucero Del Norte Drainage Improvements at Mile 11 North and Mile 2 West.
WA#001-Paving & Drainage Improvements to Mile 17 North Road, from FM 3071 (Mile 4 West) to FM 1015 (Mile 3 West);
WA#004-Mile 17 North Road, from FM 3071 (Mile 4 West), west 2,720 Feet and From FM 1015 (Mile 3 Est) east 400 Feet;
WA#005-Drainage Improvement to Colonia Adams & Black 9Mile 10.5 North and Mile 3 West;
WA#006-Colonia Lucero Del Norte Drainage Improvements at Mile 11 North and Mile 2 West.
C.
Pct. 2
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers for Precinct No. 2's Dicker Road Improvements:
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers for Precinct No. 2's Dicker Road Improvements:
| TEDSI Infrastructure | R.E. Garcia & Associates | Quintanilla, Headley and Associates | |
| Evaluator 1 | 98 | 81 | 85 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for the provision of engineering services within Hidalgo County Precinct # 2 for Dicker Road Improvements.
D.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services for 10th Street Extension-Precinct No. 4;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services for 10th Street Extension-Precinct No. 4;
| Evaluator | L&G Engineering | Guzman & Munoz | TEDSI Ifrastructure |
| Evaluator 1 | 99 | 95 | 97 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for the provision of professional services for 10th street expansion within Hidalgo County Precinct # 4.
E.
IT Department:
1.
IT for the Justices of the Peace:
Requesting authorization to purchase equipment for the Enhanced JP Collection Project using the Justice Court Technology fund through our membership/participation with TCPN-The Cooperative Purchasing Network awarded vendor CDW contract TCPN-R5106 through requisition #214501-$573.06 (2-1242-412-00-060-001-0-601/665).
Requesting authorization to purchase equipment for the Enhanced JP Collection Project using the Justice Court Technology fund through our membership/participation with TCPN-The Cooperative Purchasing Network awarded vendor CDW contract TCPN-R5106 through requisition #214501-$573.06 (2-1242-412-00-060-001-0-601/665).
F.
Colonia Access Program Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) service;
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 3 Round 3 BCAP Projects (Jardin Terrace, Ramirez, Ramirez #2, Ramirez #3, Randolph Barnett #1, and Regal Estates).
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 3 Round 3 BCAP Projects (Jardin Terrace, Ramirez, Ramirez #2, Ramirez #3, Randolph Barnett #1, and Regal Estates).
| Firm | Javier Hinojosa Engineering |
Barrera Torres Infrastructure |
Izaguirre Engineering Group |
| Evaluator 1 | 97 | 77 | 71 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of (Jardin Terrace, Ramirez, Ramirez #2, Ramirez #3, Randolph Barnett #1, and Regal Estates)______________________________ for the provision of professional engineering services for Pct 3 Round 3 BCAP Projects.
G.
Sheriff's Office
1.
Acceptance and approval of request for payment for required fees for the installation of a water meter, for the Construction of the Sheriff's Office Substation in the Pct 1 Area, and for the amounts of $3,000.00 ( Water Supply Fee); $100.00 (Membership Fee); $365.00 (2-inch meter); $25.00 (Inspection Fee) to North Alamo Water Supply Corp.
17.
Open Forum
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of AT&T
D.
Claim of Adan Maldonado
E.
EEOC Charge No. 451-2012-00336; Nancy Salinas v. Hidalgo County Community Service Agency
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of AT&T
D.
Claim of Adan Maldonado
E.
EEOC Charge No. 451-2012-00336; Nancy Salinas v. Hidalgo County Community Service Agency
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn