|
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING April 24, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Sheriff's Office (1100)
B.
2012 - Sheriff's Office (1100)
C.
2012 - Sheriff's Office (1284)
D.
2012 - Sheriff's Office (1100)
E.
2012 - Tax Office (1100)
F.
2012 - J.P. 5/1 (1100)
G.
2012 - Pct. #3 Sanitation (1100)
H.
2012 - Pct. #4 Parks (1100)
I.
2012 - WIC (1292)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $27,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of February 2012 (PP #3-4).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $27,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of February 2012 (PP #3-4).
B.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $18,406.46), and to North Branch Drain (program 049 - $22,231.52) in the total amount of $40,637.98 to fund February 2012 Drainage Labor (PP#3&4) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $18,406.46), and to North Branch Drain (program 049 - $22,231.52) in the total amount of $40,637.98 to fund February 2012 Drainage Labor (PP#3&4) & Fuel Reimbursements.
C.
Pct. #4 Administration:
Approval of 2012 interdepartmental transfer from Pct #4 Road Maint (007) to Pct. #4 Administration (005) in the amount of $5,000.00.
Approval of 2012 interdepartmental transfer from Pct #4 Road Maint (007) to Pct. #4 Administration (005) in the amount of $5,000.00.
D.
Co Wide Law Enforcement (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Co Wide Law Enforcement in the amount of $3,302.00 to fund increase in annual contract with Breath Test Services.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Co Wide Law Enforcement in the amount of $3,302.00 to fund increase in annual contract with Breath Test Services.
E.
Donna Museum (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Donna Museum in the amount of $40,000.00 to fund funding agreement.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Donna Museum in the amount of $40,000.00 to fund funding agreement.
F.
Historical Museum (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Historical Museum in the amount of $100,000.00 to fund funding agreement between Hidalgo County and Museum of South Texas History for the renovation of the original 1910 Hidalgo County Jail (approved by CC 3/27/12).
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Historical Museum in the amount of $100,000.00 to fund funding agreement between Hidalgo County and Museum of South Texas History for the renovation of the original 1910 Hidalgo County Jail (approved by CC 3/27/12).
G.
Executive Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the amount of $2,000.00 to fund vehicle repairs.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the amount of $2,000.00 to fund vehicle repairs.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| A1800.00.052.0016.07 | Rio Prop Ventures LLC | $2613.44 |
| B3810.00.000.0010.00 | Francisco J Rangel | $3053.24 |
| T5900.02.024.0001.27 | Las Palmas Montessori CCC#1 | $6764.48 |
| U2000.00.000.0057.00 | Gilberto De Los Santos | $8418.72 |
| U2000.00.000.0058.00 | Gilberto De Los Santos | $11986.27 |
B.
| Acct # | Payer | Amt |
| S4773.00.000.0031.00 | David Lee Gonzalez | $3766.90 |
| T7353.02.000.0005.00 | Corelogic/Gmac Mortgage | $8179.49 |
6.
Membership Dues:
A.
County Clerk:
Requesting approval to pay the 2012 American Society For Public Administration (ASPA) membership dues for Mr. Arturo Guajardo, Jr., Mrs. Annette Muñiz, and Miss. Jennilee Garza in the total amount of $285.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2012 American Society For Public Administration (ASPA) membership dues for Mr. Arturo Guajardo, Jr., Mrs. Annette Muñiz, and Miss. Jennilee Garza in the total amount of $285.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
1. Discussion, consideration, and approval of 2012 Texas Conference of Urban Counties Annual Dues in the amount of $20,045.00 and with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
2. Discussion, consideration, and approval of Urban Counties Policy Committee Nomination Resolution.
2. Discussion, consideration, and approval of Urban Counties Policy Committee Nomination Resolution.
7.
Urban County:
A.
Request for approval of one (1) applicant in the City of San Juan, (1) applicant in the City of Weslaco, and one (1) applicant in Sullivan City.
8.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of March 2012
9.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management in the amount of $39,249.74 for the period of 04/01-15/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management in the amount of $39,249.74 for the period of 04/01-15/2012 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $590,877.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 4/01/2012 to 4/13/12.
2. Approval of wire transfer to cover claims paid.
| 04/01-06/2012 | $250,638.32 |
| 04/07-13/2012 | $340,238.70 |
| TOTAL | $590,877.02 |
2. Approval of wire transfer to cover claims paid.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of payment of Invoice #H012-2534-$60,455.00 submitted by contracted architect, ERO International, dba, ERO Architects in connection with, "Courthouse Master Plan"-C-11-210-02-07.
B.
Acceptance and approval of Invoice #11324101 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
C.
Requesting approval of Application for Payment No.5-$29,192.58 from Mission Paving Company, Inc., awarded contractor for "Tower Road Phase I Project", #C-11-044B-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
D.
Acceptance and approval of request for payment for the following invoices as submitted by S&B Infrastructure, LTD., project engineer for "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20-PO#642615 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
1. Invoice #U1445-07-Invoice Period through December 31, 2011 in the amount of $232,147.00
2. Invoice #U1445-08-Invoice Period through January 31, 2012 in the amount of $312,997.00
E.
Approval for Comdata Corporation Services, Inc. to add additional fuel card(s) and/or driver(s) for:
| 1. Fire Marshal Dept. | Fuel Card and Fuel Card User |
| 2. Constable Pct. #2 | Fuel Card and Fuel Card User |
| 3. Juvenile Justice Center (Weslaco Boot Camp) | Fuel Card User |
| 4. Elections Dept. | Fuel Card Users |
| 5. Adult Probation | Fuel Card User |
F.
Approval to exercise the County's option to renew the one (1) year extension as provided in the current contracts with the same rates, terms and conditions with effective dates of April 30, 2012 and ending dates of April 29, 2013 with the following vendors:
1. C-11-028A-03-28-Weldinghouse, Inc.-Welding Supplies and Other Misc. Items
1. C-11-028A-03-28-Weldinghouse, Inc.-Welding Supplies and Other Misc. Items
2. C-11-028B-08-09-S.G.S. Industrial Supplies, Inc.-Additional Welding Supplies And Miscellaneous Equipment
G.
Acceptance and approval of request for payment on invoice No. 12033 in the amount of $12,605.25 submitted by Javier Hinojosa Engineering, contracted project engineer for "Bridge Improvements-Mile 2 North between Abram Rd. and FM 492".
H.
Human Resources Department:
Requesting authority to execute an automatic renewal of Professional Services Agreement for 12 months with IDOCKET.COM, LLC through Purchase Order #671650 in the amount of $300.00/month, effective 1/1/12 - 12/31/12.
Requesting authority to execute an automatic renewal of Professional Services Agreement for 12 months with IDOCKET.COM, LLC through Purchase Order #671650 in the amount of $300.00/month, effective 1/1/12 - 12/31/12.
I.
Approval to exercise the County's option to renew the first (1st year) of the two (2)-one (1) year extension(s) as provided in the current Contract #C-11-009-04-26-Bulk Gasoline-On-Off Highway Diesel Fuel Products" with Arguindegui Oil Company, under the same rates, terms and conditions with effective date of May 1, 2012 and ending date of April 30, 2013.
J.
Requesting authority to enter in an annual software agreement through our membership/participation with (GSA) General Services Administration awarded vendor DLT Solutions, Inc. Contract GS-35F-4543G for the Planning Department through the requisition #213073, effective 04/27/12 through 4/26/13;
K.
Requesting approval of payment for Invoice No. 2012916 in the amount of $1,714.97 (3rd Call, various projects) as submitted by project engineer TEDSI Infrastructure Group Consulting Engineers.
L.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Departments, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Departments, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
M.
Requesting approval and authority to execute user service agreement with Egnyte Inc. for the Tax Office through requisition #212955 in the amount of $539.88 per year.
N.
1. Requesting approval to declare the items listed in Exhibit "A" (office furniture and equipment) attached herein as surplus for the purpose of sale through auction (scheduled for 4-28-2012) in accordance with Texas Local Government Code 263.152(a)(1); and, in the event "no bids" received;
2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to: '...order any of the property to be destroyed or otherwise disposed of as worthless inasmuch as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 4-28-12 resulted in no bids were received.
O.
Requesting authority to exercise the final year extension as provided under the current requirements agreement for "Turnkey Purchase of A New Records Management Software for Hidalgo County HIDTA Task Force", under the same rates, terms and conditions with Cardinal Tracking, Inc., (E-11-162-04-26) for the period of 04/27/2012-04/26/2013.
P.
Requesting approval of Application for Payment No. 4 in the amount of $29,407.50 from Homer Alvarez dba Alvarez Construction, contracted vendor for Morningside South Subdivision as reviewed and submitted by project engineer SAM Engineering and Surveying, Inc. (C-CAP-11-022-03-07).