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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING May 1, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Hidalgo County Clerk's Office (1100)
B.
2012 - Elections Dept. - 2010 Chapter 19 (1283)
C.
2012 - Elections Dept. - 2011 Chapter 19 (1283)
D.
2012 - I.T. Department (1100)
E.
2012 - I.T. Department (1100)
F.
2012 - Treasurer's Office (1100)
G.
2012 - Budget & Mgmt. (1100)
H.
2012 - Fire Marshal (1100)
I.
2012 - Health & Human Services Dept. (1293)
J.
2012 - Health & Human Services Dept. (1293)
K.
2012 - Health & Human Services Dept. (1293)
L.
2012 - Health & Human Services Dept. (1293)
M.
2012 - Human Services (1100)
N.
2012 - WIC (1292)
O.
2012 - WIC (1292)
P.
2012 - Sheriff's Office U.S. Department of Justice (1229)
Q.
2012 - 13th Court of Appeals (1100)
R.
2012 - 93rd District Court (1100)
S.
2012 - 430th D.C. (1100)
T.
2012 - CCL #1 (1100)
U.
2012 - Probate Court (1100)
V.
2012 - CCL #7 (1100)
W.
2012 - J.P. 1/2 (1100)
X.
2012 - J.P. 3/1 (1100)
Y.
2012 - Pct. #1 BCAP (1312)
Z.
2012 - Pct. #2 Parks (1100)
AA.
2012 - Pct. #2 BCAP (1312) (8)
BB.
2012 - CO2010, A&B-Pct. #2 Lopezville Park (1342)
CC.
2012 - Pct. #2 Rd Maintenance (1200)
DD.
2012 - Pct. #3 BCAP (1312)
EE.
2012 - Pct. #3 Parks (1100)
3.
2012 Interdepartmental transfers:
A.
Constable Pct. 4 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 4 in the amount of $623.00 to fund police supply expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 4 in the amount of $623.00 to fund police supply expenditures.
4.
Interfund transfers:
A.
Pct. #3 Parks (1100):
Approval of 2012 interfund transfer from Certificate of Obligations 2010A&B (1342) to Precinct #3 Parks (1100) in the amount of $46,493.66 to fund repairs and renovations of Los Ebanos Pavilion.
Approval of 2012 interfund transfer from Certificate of Obligations 2010A&B (1342) to Precinct #3 Parks (1100) in the amount of $46,493.66 to fund repairs and renovations of Los Ebanos Pavilion.
5.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
SEC Whalen/Ridge Rd- Bore- Michael Horbovetz; 3/4" service connection
2. City of Alamo:
a. Salazar Subd. : The contractor proposes to install a 10" PVC SDR-26 Sanitary sewer line on Fourth St. on the west side of Valle Vista St. and then run west for 338.0' and will be 9.0' north of the south edge of the existing asphalt street. The contractor proposes to install an 8" PVC SDR-26 sanitary sewer line on Valle Vista St. The line will start on FM 495 and then run north for 957.0' and will be 3.0' East of the West edge of the existing asphalt road.
b. Campo Alto Subd. : The contractor proposes to install a 10" PVC SDR-26 Sanitary sewer line on Fouth St. the line will start on Center St. then run west 487.0' being 11.0' North of the south ROW line. Install an 8" PVC SDR-26 Sanitary sewer line on Center St. line will start on FM 495 then run north 740.0' being 10.0' East of the west edge of asphalt. Install an 8" PVC SDR-26 Sanitary sewer line on Prosperidad St. The line will start on FM 495 then run north 750.0' being 10.0' East of the West edge of Asphalt. Install an 8" PVC SDR-26 Sanitary sewer line on First St., Second St. and 3rd St. the lines will start on Prosperidad St. and then run west for 290.0' and will be 5.0' North of the South edge of asphalt.
c. Rancho Escondido Subd. : The contractor proposes to install an 8' PVC SDR-26 Sanitary sewer line on Rancho Escondido Drive. The sewer line will start 30.0' North of FM 495 and then run North for 665.0' and will be 3.0' East of the West edge of the existing asphalt road. the contractor proposes to install an 8" PVC SDR-26 Sanitary Sewer line on Camino Real Drive. The line will start on the east end and run west for 574.0' being 5.0 south of the north ROW line.
d. Val-Bar Estates Phase I: The contractor proposes to install an 8" PVC SDR-26 sanitary sewer line. The line will start 50.0' east of Cesar Chavez Rd and run east for 700.0' and will be 4.0' North of the South edge of the existing asphalt road.
e. Border Rd. : The contractor proposes to install a 10" PVC SDR-26 Sanitary Sewer line. The line will start on expressway 83 and then run north for 860.0' and will be west of the east ROW line.
f. Colonia Guadalupe Subd. Phase I,II, & III: The contractor proposes to install a 10" PVC SDR-26 sanitary sewer line on Jackie Lane. The line will start at Border Rd then run west for 1390.0' and will be 4.0' south of the north edge of the exist asphalt. The contractors proposed to install an 8" PVC SDR-26 sanitary sewer line on Marcus Dr. The line will start on Jackie Lane then run North for 675.0' and will be 5.0' east of the west edge of the existing asphalt road.
SEC Whalen/Ridge Rd- Bore- Michael Horbovetz; 3/4" service connection
2. City of Alamo:
a. Salazar Subd. : The contractor proposes to install a 10" PVC SDR-26 Sanitary sewer line on Fourth St. on the west side of Valle Vista St. and then run west for 338.0' and will be 9.0' north of the south edge of the existing asphalt street. The contractor proposes to install an 8" PVC SDR-26 sanitary sewer line on Valle Vista St. The line will start on FM 495 and then run north for 957.0' and will be 3.0' East of the West edge of the existing asphalt road.
b. Campo Alto Subd. : The contractor proposes to install a 10" PVC SDR-26 Sanitary sewer line on Fouth St. the line will start on Center St. then run west 487.0' being 11.0' North of the south ROW line. Install an 8" PVC SDR-26 Sanitary sewer line on Center St. line will start on FM 495 then run north 740.0' being 10.0' East of the west edge of asphalt. Install an 8" PVC SDR-26 Sanitary sewer line on Prosperidad St. The line will start on FM 495 then run north 750.0' being 10.0' East of the West edge of Asphalt. Install an 8" PVC SDR-26 Sanitary sewer line on First St., Second St. and 3rd St. the lines will start on Prosperidad St. and then run west for 290.0' and will be 5.0' North of the South edge of asphalt.
c. Rancho Escondido Subd. : The contractor proposes to install an 8' PVC SDR-26 Sanitary sewer line on Rancho Escondido Drive. The sewer line will start 30.0' North of FM 495 and then run North for 665.0' and will be 3.0' East of the West edge of the existing asphalt road. the contractor proposes to install an 8" PVC SDR-26 Sanitary Sewer line on Camino Real Drive. The line will start on the east end and run west for 574.0' being 5.0 south of the north ROW line.
d. Val-Bar Estates Phase I: The contractor proposes to install an 8" PVC SDR-26 sanitary sewer line. The line will start 50.0' east of Cesar Chavez Rd and run east for 700.0' and will be 4.0' North of the South edge of the existing asphalt road.
e. Border Rd. : The contractor proposes to install a 10" PVC SDR-26 Sanitary Sewer line. The line will start on expressway 83 and then run north for 860.0' and will be west of the east ROW line.
f. Colonia Guadalupe Subd. Phase I,II, & III: The contractor proposes to install a 10" PVC SDR-26 sanitary sewer line on Jackie Lane. The line will start at Border Rd then run west for 1390.0' and will be 4.0' south of the north edge of the exist asphalt. The contractors proposed to install an 8" PVC SDR-26 sanitary sewer line on Marcus Dr. The line will start on Jackie Lane then run North for 675.0' and will be 5.0' east of the west edge of the existing asphalt road.
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C0360.00.000.0018.00 | Gutierrez Noel & Evelyn/Gonzalez | $3899.90 |
| M5200.00.123.0001.00 | Linebarger on behalf of Norma Casanova | $4053.70 |
8.
Membership Dues:
A.
Public Defender:
Requesting approval to pay 2012 Texas Criminal Defense Lawyers Association membership dues in the amount of $500.00 for the following Public Defender Attorneys with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
Requesting approval to pay 2012 Texas Criminal Defense Lawyers Association membership dues in the amount of $500.00 for the following Public Defender Attorneys with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
| Dept./Program | Attorney | Amount |
| Public Defender | Jaime E. Gonzalez | $50.00 |
| Public Defender | Jose Bravo | $50.00 |
| Public Defender | Francisco Guerrero | $50.00 |
| Public Defender | Gina Vela | $50.00 |
| Public Defender | Jose Martinez | $50.00 |
| Public Defender | Sofia Kamal | $50.00 |
| Public Defender | Lauren Sepulveda | $50.00 |
| Public Defender | Ruben Pena, Jr. | $50.00 |
| Public Defender - Juvenile Section | Jennifer Narvaez | $50.00 |
| Public Defender - Juvenile Section | Michael Parson | $50.00 |
| Total: | $500.00 |
9.
Headstart:
A.
Approval of Financial Report: March 2012
B.
Approval of Special Services Report: March 2012
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: March 2012
D.
Approval of Risk Management Quarterly Report
E.
Approval of Children's Applications for 2012-2013
10.
Urban County:
A.
Request for approval of one (1) applicant in the City of Weslaco under the HOME Homeowner-Occupied Housing Rehabilitation Program
11.
Auditor's Office:
A.
Monthly collection report for February 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $ 14,005,073.94 | February 2012 |
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
B.
Requesting approval to rescind action taken on 03-13-2012 (AI-31253) for asset #47209 and #47218. Computers were characterized as stolen but since then were located at the Juvenile Probation Department reception area on 04-16-2012.
C.
1. Request approval for Application for Payment No. 2 in the amount of $109,546.16 submitted by Alpha Building Corp awarded JOC through HCDE-Choice Facility Partners; Pursuant to action taken by CC on 10/18/2011 for proposed Renovations and Additions to Elections Warehouse (Project #2011-147-09-20-MSS) and as certified by project architect Dannenbaum Engineering.
2. Requesting approval of Change Directive No. 2 in connection with the "Renovations and Additions to Elections Warehouse" submitted by contracted architect, Mr. Steve McGarraugh, AIA, Dannenbaum Engineering, for Alpha Building Corporation project awarded JOC vendor with authority for County Judge or Court member to execute document.
2. Requesting approval of Change Directive No. 2 in connection with the "Renovations and Additions to Elections Warehouse" submitted by contracted architect, Mr. Steve McGarraugh, AIA, Dannenbaum Engineering, for Alpha Building Corporation project awarded JOC vendor with authority for County Judge or Court member to execute document.
D.
Co. Auditor:
Requesting ratification of automatic renewal (as stipulated in agreement) of maintenance agreement for a canon np6545/njf22943/10142086 level silver with IKON Office Solutions, Inc. and approval to purchase full year of services (as required by vendor) eventhough no services have been rendered to date. As per requisition #215169 in the total amount of $1,118.32/year, effective October 16, 2011 thru October 15, 2012 (2-1100-415-21-170-001-0-432);
Requesting ratification of automatic renewal (as stipulated in agreement) of maintenance agreement for a canon np6545/njf22943/10142086 level silver with IKON Office Solutions, Inc. and approval to purchase full year of services (as required by vendor) eventhough no services have been rendered to date. As per requisition #215169 in the total amount of $1,118.32/year, effective October 16, 2011 thru October 15, 2012 (2-1100-415-21-170-001-0-432);
E.
Authority to exercise the one (1) year extension option as provided under current contract for "Testing System and Related Supplies," under the same rates, terms, and conditions with Stanbio Laboratory.
F.
Requesting approval of payment for various invoices as submitted by HALFF ASSOCIATES, INC., subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings" (on an as needed basis) for projects within Hidalgo County Precinct Number 4, for project as set forth below:
1. PROJECT: "Courthouse Life Safety-Fire Suppression System"-WA#2-(PO# 662524)
a. Inv#M159198 - $ 6,817.00- January 2012
b. Inv#M160122 - $ 9,839.50- February 2012
c. Inv#M161058 - $ 9.600.00- March 2012
b. Inv#M160122 - $ 9,839.50- February 2012
c. Inv#M161058 - $ 9.600.00- March 2012
G.
Texas Cooperative Extension Services:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5755P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Extension Services Department through Requisition #213913 in the amount of $219.78/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5755P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Extension Services Department through Requisition #213913 in the amount of $219.78/month, effective upon approval.
H.
Elections Dept:
Requesting authority to enter into a 12-month software, maintenance/support agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition # 211275 for the following services:
Coverages: 05/01/2012-04/30/2012
Firmware Usage Agrmt-iVotronic $33.60
GOLD-HDW Maint/support-IVOTR $98.40
Requesting authority to enter into a 12-month software, maintenance/support agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition # 211275 for the following services:
Coverages: 05/01/2012-04/30/2012
Firmware Usage Agrmt-iVotronic $33.60
GOLD-HDW Maint/support-IVOTR $98.40
I.
Elections Department:
Requesting authority to enter into a 12-month sotware, maintenance/support agreement with Elections Systems & Software, Inc. (ES&S) for the Elections Department through requisition #214972 for the following services:
Sftwr Main Agrmt-Unity BIM Ballot Image Manager $2,431.01
Sftwr Main Agrmt-Unity EDM Election Data Manager $3,038.76
Sftwr Maint Agrmt-Unity HPM Hardware Programming Manager $12,155.06
Sftwr Maint Agrmt-Unity BOD Ballot on Demand $1,215.51
Sftwr Maint Agrmt-Unity IVIM Ivotronic Image Manager
In the total amount of $21,879.10/yr
Requesting authority to enter into a 12-month sotware, maintenance/support agreement with Elections Systems & Software, Inc. (ES&S) for the Elections Department through requisition #214972 for the following services:
Sftwr Main Agrmt-Unity BIM Ballot Image Manager $2,431.01
Sftwr Main Agrmt-Unity EDM Election Data Manager $3,038.76
Sftwr Maint Agrmt-Unity HPM Hardware Programming Manager $12,155.06
Sftwr Maint Agrmt-Unity BOD Ballot on Demand $1,215.51
Sftwr Maint Agrmt-Unity IVIM Ivotronic Image Manager
In the total amount of $21,879.10/yr
J.
Approval of Request for Payment-Application No. 2 in the amount of $244,374.20 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
K.
Requesting acceptance and approval of Invoice No. 10-R in the amount of $5,650.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation in the Precinct No. 1 Area.
L.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
M.
Requesting approval of payment for Invoice No.7 in the amount of $6,628.56 (3rd Call, Morningside South Subdivision) as submitted by project engineer SAM Engineering & Surveying, Inc.
N.
Requesting approval of Change Order No. 2 with contractor Homero Alvarez dba Alvarez Construction for Morningside South Subdivision, Pct. No. 2 with quantitative adjustments as submitted through project engineer, SAME Engineering & Surveying, Inc. (C-CAP-11-022-03-07.)
O.
Presentation for consideration, discussion, acceptance and approval of the following with contractor Asago, LLC dba Asago Construction for Balli Estates Subdivision, Pct. No. 1 as submitted and recommended by project engineer TEDSI Infrastructure Group (C-CAP-11-127-05-23):
1. Application for payment No. 6 (Retainage Release) in the amount of $29,816.74;
2. "Certificate of Construction Completion" reflecting the completion date of January 13, 2012.
1. Application for payment No. 6 (Retainage Release) in the amount of $29,816.74;
2. "Certificate of Construction Completion" reflecting the completion date of January 13, 2012.
P.
Requesting approval of payment for Invoice No. 5125 in the amount of $8,559.01 (3rd Call, various projects) as submitted by project engineer Izaguirre Engineering Group, LLC.
Q.
Approval of the sixty (60) day grace period extension as provided under current extended Contract #E-11-154-05-03 (original contract #C-10-024-05-18) with TDS Recycling Corporation d/b/a Weslaco Scrap Metal & Tesoro Metals Recycling so as to have no lapse in services while procurement process is completed.
R.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice, draft lease, etc.) as attached hereto for hidalgo County WIC Office for the following locations:
| RFB No. 2012-052 "Lease of Office Space for City of Edinburg Area" |
| RFB No. 2012-054 "Lease of Office Space for City of Alton Area" |