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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 15, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum.
C.
Budget & Mgmt.:
Requesting permission/approval of travel request for Sergio Cruz to attend the County Investment Officer Training, Level II conference to be held in San Antonio, TX on June 4-7, 2012.
Requesting permission/approval of travel request for Sergio Cruz to attend the County Investment Officer Training, Level II conference to be held in San Antonio, TX on June 4-7, 2012.
D.
Public Defender:
1. Requesting permission/approval for Francisco Guerrero, Asst. Public Defender; Sofia Kamal, Asst. Public Defender; and Jennifer Narvaez, Deputy Public Defender to travel to San Antonio, Texas to attend the Free Public Defender Training and the 25th Annual Rusty Duncan Advanced Criminal Law Course on June 6 thru 9, 2012.
2. Requesting permission/approval for Jennifer Narvaez, Deputy Public Defender; and Michael Parson, Assistant Public Defender to travel to Austin, Texas to attend the 8th Annual Special Education and the JUVENILE JUSTICE SYSTEM Course on June 29, 2012.
1. Requesting permission/approval for Francisco Guerrero, Asst. Public Defender; Sofia Kamal, Asst. Public Defender; and Jennifer Narvaez, Deputy Public Defender to travel to San Antonio, Texas to attend the Free Public Defender Training and the 25th Annual Rusty Duncan Advanced Criminal Law Course on June 6 thru 9, 2012.
2. Requesting permission/approval for Jennifer Narvaez, Deputy Public Defender; and Michael Parson, Assistant Public Defender to travel to Austin, Texas to attend the 8th Annual Special Education and the JUVENILE JUSTICE SYSTEM Course on June 29, 2012.
6.
County Judge's Office:
A.
Resolution honoring the life of Carlos F. Truan
7.
Tax Office - Armando Barrera:
A.
Recognition of Hidalgo County Employee Yolanda Villescas on the occasion of her retirement.
8.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
PHEP Division (1293)
1. Requesting authorization to accept the attached Public Health Emergency Preparedness grant contract Amendment #2011-038671-001B. The purpose of this Amendment is to extend Hidalgo County's current contract to August 31, 2012 to align with the state Fiscal Year, extend equipment encumbrance date, reallocate funds to reflect actual expenditures, add additional equipment and to change Contractor's name to Hidalgo County. This Amendment does not increase or decrease the total grant award. The effective date of this Amendment is May 15, 2012.
2. Approval of the attached Budget Amendment.
3. Approval to create one (1) full-time Strategic National Stockpile Coordinator position, slot no. 0016, grade 11.
4. Approval to add the Strategic National Stockpile Coordinator classification to the Hidalgo County position inventory.
5. Approval of the revised salary schedule.
1. Requesting authorization to accept the attached Public Health Emergency Preparedness grant contract Amendment #2011-038671-001B. The purpose of this Amendment is to extend Hidalgo County's current contract to August 31, 2012 to align with the state Fiscal Year, extend equipment encumbrance date, reallocate funds to reflect actual expenditures, add additional equipment and to change Contractor's name to Hidalgo County. This Amendment does not increase or decrease the total grant award. The effective date of this Amendment is May 15, 2012.
2. Approval of the attached Budget Amendment.
3. Approval to create one (1) full-time Strategic National Stockpile Coordinator position, slot no. 0016, grade 11.
4. Approval to add the Strategic National Stockpile Coordinator classification to the Hidalgo County position inventory.
5. Approval of the revised salary schedule.
C.
Discussion, consideration and approval of 3rd quarter UPL transfer in the amount of $2,062,500.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Healthcare expenditures for fiscal year 2012.
D.
PHEP Division (1293):
1. Requesting authorization to accept the Office of Border Health grant contract #2011-038577-001A. The purpose of this Amendment is to extend Hidalgo County's current contract to August 31, 2012 to align with state fiscal year. This Amendment does not increase or decrease the total grant award. The effective date of this Amendment is May 15, 2012.
1. Requesting authorization to accept the Office of Border Health grant contract #2011-038577-001A. The purpose of this Amendment is to extend Hidalgo County's current contract to August 31, 2012 to align with state fiscal year. This Amendment does not increase or decrease the total grant award. The effective date of this Amendment is May 15, 2012.
E.
RLSS / LPHS (1293):
1. Requesting authorization to accept the attached RLSS / LPHS grant contract Amendment #2012-039525-001A. The purpose of this Amendment is to increase the contract Categorical Budget amount by $24,020.56. The total revised amount of the contract is $126,424.00. The effective date of this Amendment is May 15, 2012.
2. Approval of the Certification of Revenues as certified by the County Auditor
3. Approval of the attached RLSS / LPHS grant budget appropriation.
1. Requesting authorization to accept the attached RLSS / LPHS grant contract Amendment #2012-039525-001A. The purpose of this Amendment is to increase the contract Categorical Budget amount by $24,020.56. The total revised amount of the contract is $126,424.00. The effective date of this Amendment is May 15, 2012.
2. Approval of the Certification of Revenues as certified by the County Auditor
3. Approval of the attached RLSS / LPHS grant budget appropriation.
F.
TB Division (1293):
1. Requesting authorization to accept the attached Tuberculosis Prevention & Control - Federal grant contract #2012-040152-001A. The purpose of this Amendment is to shorten Hidalgo County's current contract by four months to August 31, 2012 to align with state fiscal year. This Amendment will reduce the Categorical Budget amount by $144,372.00 and revise reporting dates. The total revised amount of this contract is $288,755.00. The effective date of this Amendment is May 15, 2012.
2. Approval of the attached TB Prevention & Control grant budget appropriation.
1. Requesting authorization to accept the attached Tuberculosis Prevention & Control - Federal grant contract #2012-040152-001A. The purpose of this Amendment is to shorten Hidalgo County's current contract by four months to August 31, 2012 to align with state fiscal year. This Amendment will reduce the Categorical Budget amount by $144,372.00 and revise reporting dates. The total revised amount of this contract is $288,755.00. The effective date of this Amendment is May 15, 2012.
2. Approval of the attached TB Prevention & Control grant budget appropriation.
G.
PHEP Division (1293):
Requesting authorization to submit the renewal application for the Public Health Emergency Preparedness FY 13 grant funding in the amount of $681,787.00. This grant requires a 10% local match. The FY 13 grant period will run from 09/01/12 through 08/31/13.
Requesting authorization to submit the renewal application for the Public Health Emergency Preparedness FY 13 grant funding in the amount of $681,787.00. This grant requires a 10% local match. The FY 13 grant period will run from 09/01/12 through 08/31/13.
H.
Requesting authorization to have Hidalgo County Judge sign the FFATA Certifications. The Federal Funding Accountability and Transparency Act requires any entity receiving grant funds from the federal government to report this certification.
9.
Adult Probation - Arnold K. Patrick:
A.
Submission of 2011 financial statement as per Local Govt Code, Section 140.004, indicating that after the end of the fiscal year the Community Supervision and Corrections Department are to file these reports to Commissioner's Court.
10.
Emergency Management - Oscar Montoya:
A.
Discussion, consideration, and approval of the NIMS/ICS Implementation Plan.
11.
Urban County - Diana Serna:
A.
Urban County Program is requesting approval of a Budget and Program Amendment for the City of Granjeno Urban County Program Year 18 & 20 (2005 & 2007). The amendment will create a new Rehab; Non-Residential Single Unit activity in YR 18 and will add funding to the Rehab; Non-Residential Single Unit activity in YR 20, both for the continuation of single unit rehab in the City of Granjeno.
B.
Rescind action taken by County Commissioners' Court on February 21, 2012, approving Agenda item #31096 Authorizing to Award and enter into construction contract with Saenz Utility contractors, Ltd. for Alternate No. 9 for the amount of $40,000.00 for a Flood drainage improvements project for FY 22 (2009) line item HUD CDBG-R Program.
12.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
13.
Planning Department - Raul Sesin:
A.
1. Release of Letter of Credit
a. Palos Rojos No. 2 Subdivision – Pct. 3 (Norberto Salinas)
b. Tropical Palms No. 2 Subdivision – Pct. 1 (Miguel Balderas)
a. Palos Rojos No. 2 Subdivision – Pct. 3 (Norberto Salinas)
b. Tropical Palms No. 2 Subdivision – Pct. 1 (Miguel Balderas)
14.
Right of Way - Joe Pena:
A.
Authorization to file Eminent Domain proceedings on the following Parcels for the FM 681/ FM 2221 Road Project (TXDOT CSJ #0669-01-052): Parcel #14, 31, 36, 62, and 68. (Pct.3)
15.
Pct. #2 - Comm. H. Palacios:
A.
Requesting acceptance and approval of Change Order No. 2 increase of days for 30 calendar days with Saenz Utility Contractor, Ltd (#C-11-044A-06-28) contracted vendor for "Tower Road Phase I Project", reason for extension: unable to start work due to storm sewer system being installed by other contractor, so need additional days to compy with original contract time, with authority for County Judge or Court Member to execute document.
16.
Budget & Management - Sergio Cruz:
A.
Approval to submit Form 8038-CP (Return for Credit Payments for Issuers of Qualified Bonds) to the Department of the Treasury for the interest payment due August 15, 2012 on the Certificates of Obligations, Taxable Series 2009C and 2010B (Build America Bonds) with authority for Commissioners' Court Executive Officer to sign form.
B.
Texas Association of Counties (TAC):
Approval to pay Texas Association of Counties (TAC) the amount of $213,031.03 to cover unemployment claims for the fourth quarter of 2011 and the annual reserve requirement, with authority for County Treasurer to issue payment/manual check after auditing procedures are completed by the County Auditor.
Approval to pay Texas Association of Counties (TAC) the amount of $213,031.03 to cover unemployment claims for the fourth quarter of 2011 and the annual reserve requirement, with authority for County Treasurer to issue payment/manual check after auditing procedures are completed by the County Auditor.
C.
County Wide Insurance (1100):
1. Approval to accept the invoice for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (Coverage period: 6/5/12 to 6/5/13) and authorization for Executive Officer to sign documents as needed.
2. Approval of payment of Invoice dated 5/08/12 from Montalvo Insurance Agency in the amount of $788.00 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval to accept the invoice for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (Coverage period: 6/5/12 to 6/5/13) and authorization for Executive Officer to sign documents as needed.
2. Approval of payment of Invoice dated 5/08/12 from Montalvo Insurance Agency in the amount of $788.00 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Pursuant with CC approved (06-22-09) action to permit Hon. Constable-Pct. #1, Celestino Avila. to participate, select and receive federal military surplus through Texas 1033 Surplus Property Program, requesting approval to accept two (2) vehicles (further described in attachments) upon notification that said vehicles are ready to be picked up in San Antonio.
5.
Requesting approval of Work Authorization No. 3 in the amount of $8,496.65 submitted by L & G Engineering Laboratory, utilizing Contract #C-11-185-07-19 for-"Geo Technical Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis)--for PROJECT: Repairs/Renovations, Additions and/or Alterations to the Hidalgo County Restitution Center located at 1124 "M" Road, Edinburg, Texas located within Hidalgo County Precinct No. 4 (Project carried by Architect for Dannenbaum Engineering)
6.
Pursuant to Article 3.02, requesting a thirty (30) day extension (until June 16, 2012), under the current contract between Hidalgo County and Paul Vazaldua, d/b/a Vazaldua and Associates for "Consulting Services for Energy Efficiency Strategy Conservation"-(C-10-339-05-17).
B.
Colonia Access Program Pct. 3
1.
Pursuant to Article 3 of Legal Notice to Bidders for procurement of "CAP-12-089-04-11-YSI Road & Drainage Construction for Acevedo #4 Subdivision" approval to reject all bids received and authority to re-advertise the project.
C.
Sheriff's Office
1.
a. Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Philpott Motors-Contract No. 358-10, One (1) New 2012 or Newer Ford Expedition equipped and One (1) New 2012 or newer F-150 Regular Cab PU for a combined total of $65,246.25 which includes $400.00 buy-board pricing and delivery fees for -Project #2012-120-OGG); or in the alternative,
b. Authority to advertise sealed competitive procurement for the purchase of: One (1) New 2012 or Newer Ford Expedition equipped and One (1) New 2012 or newer F-150 Regular Cab PU to include options as described on attached specifications or equivalent.
b. Authority to advertise sealed competitive procurement for the purchase of: One (1) New 2012 or Newer Ford Expedition equipped and One (1) New 2012 or newer F-150 Regular Cab PU to include options as described on attached specifications or equivalent.
18.
Open Forum
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-1269-12-B; Arnoldo Moreno v. Honorable Yvonne Ramon, Registrar Hidalgo County, Texas The Office of the Attorney General State of Texas
D.
C-0929-12-F; Johnny Partain v. Constable J.E. "Eddie" Guerra, Hidalgo County Precinct 4 in his Official Capacity, and James H. Maples
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-1269-12-B; Arnoldo Moreno v. Honorable Yvonne Ramon, Registrar Hidalgo County, Texas The Office of the Attorney General State of Texas
D.
C-0929-12-F; Johnny Partain v. Constable J.E. "Eddie" Guerra, Hidalgo County Precinct 4 in his Official Capacity, and James H. Maples
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn