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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING May 22, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - 430th District Court (1100)
B.
2012 - CCL #4 (1100)
C.
2012 - Constable Pct. 3 (1100)
D.
2012 - Constable Pct. #5 (1100)
E.
2012 - Health & Human Services Dept. (1100)
F.
2012 - J.P. 3/1 (1100)
G.
2012 - J.P. 3/1 (1100)
H.
2012 - Pct. #1 R&B (1200)
I.
2012 - Pct2 Administration (1200)
J.
2012 - Pct.2 Parks (1100)
K.
2012 - Pct. #2 Rd Maintenance (1200)
L.
2012 - Planning Dept. (1100)
M.
2012 - Purchasing Department (1100)
N.
2012 - Sheriff's Federal Sharing - U.S. Department of Treasury (Fund 1228)
O.
2012 - Sheriff's Office (1100)
P.
2012 - Sheriff's Office (1100)
Q.
2012 - Sheriff's Office (1284)
R.
2012 - Texas AgriLIFE Extension (1100)
S.
2012 - Treasurer's Office (1100)
3.
2012 Interdepartmental transfers:
A.
General Fund & Special Revenue Funds:
Approval of 2011 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $306,073.85 to fund capital lease expenditures.
Approval of 2011 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $306,073.85 to fund capital lease expenditures.
B.
IT Countywide (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $16,185.00 to fund repair & maintenance services.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $16,185.00 to fund repair & maintenance services.
C.
Pct. #1 CO's 2010 A&B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $24,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month April 2012 (PP #7 & 8).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $24,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month April 2012 (PP #7 & 8).
D.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $44,093.81), and to North Branch Drain (program 049 - $26,047.33) in the total amount of $70,141.14 to fund March 2012 Drainage Labor (PP#5&6) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $44,093.81), and to North Branch Drain (program 049 - $26,047.33) in the total amount of $70,141.14 to fund March 2012 Drainage Labor (PP#5&6) & Fuel Reimbursements.
E.
Restitution Center CO's 2010 A&B (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Mediplex (program 044) to Restitution Center (program 047) in the total amount of $11,498.62 to fund L & G WA# 3 - Geotechnical Eng. Services.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Mediplex (program 044) to Restitution Center (program 047) in the total amount of $11,498.62 to fund L & G WA# 3 - Geotechnical Eng. Services.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
Kyndell Bennett of Bennett Investments:
1. Proposed 18" concrete storm sewer pipeline will be located from the south side to the north side of Texas Road at Clinton, then said line will travel west along the north side of Texas Road all within the ROW to Cesar Chavez.
Heberto J. Garza and Fidela Garza Family Limited Partnership:
1. The contractor shall install an 8" PVC water line within a 16" PVC casing crossing the existing right-of-way of Mile 12 1/2 North Road. The water line shall be installed approximately 1242 feet west of North Mile 2 West.
The North Alamo Water Supply Corporation:
1. Approximately 515' north of mile 17.5N on the east and west side of 83rd St- Bore- San ClementeSub; 8" PVC water line
2. Approximately 715' going east from 83rd on the north side of mile 17.5N- Line Ext. San Clemente Sub
3. Approximately 475' north of mile 17.5N on the east and west side of 83rd- Bore- San Clemente Sub; 8" PVC sewer line
1. Proposed 18" concrete storm sewer pipeline will be located from the south side to the north side of Texas Road at Clinton, then said line will travel west along the north side of Texas Road all within the ROW to Cesar Chavez.
Heberto J. Garza and Fidela Garza Family Limited Partnership:
1. The contractor shall install an 8" PVC water line within a 16" PVC casing crossing the existing right-of-way of Mile 12 1/2 North Road. The water line shall be installed approximately 1242 feet west of North Mile 2 West.
The North Alamo Water Supply Corporation:
1. Approximately 515' north of mile 17.5N on the east and west side of 83rd St- Bore- San ClementeSub; 8" PVC water line
2. Approximately 715' going east from 83rd on the north side of mile 17.5N- Line Ext. San Clemente Sub
3. Approximately 475' north of mile 17.5N on the east and west side of 83rd- Bore- San Clemente Sub; 8" PVC sewer line
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #050466
7.
Tax Refunds:
A.
| Acct # | Payer | Amt |
| 00017.90.150.0005.40 | El Paso E&P Company LP | $5142.71 |
| B4304.00.000.0032.00 | Corelogic | $3157.52 |
| C2263.00.000.0030.00 | Corelogic | $4635.38 |
| C4440.04.023.0006.00 | Corelogic/Gmac Mortgage | $4867.93 |
| C9525.03.000.0020.00 | Corelogic | $5846.47 |
| D7111.01.000.0052.00 | Candida V or Roberto Ramos | $2881.29 |
| E2050.00.000.0027.00 | Corelogic/BBVA Compass | $5401.77 |
| H2070.03.000.0114.00 | Corelogic c/o Citimortgage | $2774.78 |
| I4044.00.000.0030.00 | Corelogic c/o Ocwen Loan Servicing | $3627.92 |
| L2450.00.000.0031.00 | Corelogic c/o Gmac | $2953.70 |
| L6448.02.000.0042.00 | Cenlar c/o Corelogic | $5938.94 |
| M1200.00.000.0009.05 | Corelogic | $3136.07 |
| M3197.00.000.0094.00 | Corelogic | $2600.86 |
| T3800.00.000.0014.00 | Corelogic/Chase | $3028.07 |
| V0564.03.000.0224.00 | Corelogic | $2946.62 |
| W3800.00.208.0000.08 | Gmac/Corelogic | $4510.39 |
| W4290.03.000.0073.00 | Corelogic/Chase | $6614.12 |
| W7384.01.000.0047.00 | BBVA Compass Bank c/o Corelogic | $2692.30 |
B.
| Acct# | Payer | Amt |
| K2400.00.000.0085.03 | Garcia & Villarreal LLP | $4376.31 |
8.
Membership Dues:
A.
Requesting approval of payment to National Sheriff's Association for Sheriff Guadalupe Trevino in the amount of $500.00 and Sergeant Rafael Garza in the amount of $45.00.
B.
Law Library:
Approval to pay the 2012 American Association of Law Libraries membership renewal dues in the total amount of $248.00 for Angie Chapa, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the 2012 American Association of Law Libraries membership renewal dues in the total amount of $248.00 for Angie Chapa, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Headstart:
A.
Approval of Children's Applications for 2012-2013
B.
Approval of Program Financial Report: April 2012
C.
Approval of Risk Management Quarterly Report
D.
Approval of the Post Learning Accomplishment Profile Diagnostic (LAP-D) Report
E.
Approval of Special Services Monthly Report: April 2012
F.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: April 2012
10.
Auditor's Office:
A.
Monthly collection report for March 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Celestino Avila, Constable Precinct No. 1 | $ 13,528.40 | March 2012 |
| The Hon. Arturo Guajardo, Hidalgo County Clerk | $ 586,344.77 | March 2012 |
B.
Approval of Monthly Financial Report for the Month of April 2012
C.
Monthly collection report for March 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $ 7,836,747.07 | March 2012 |
D.
Monthly collection reports for March and April 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 45,466.05 | March 2012 |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 74,737.39 | March 2012 |
| The Hon. Luis Garza, Justice of the Peace | $ 73,356.56 | March 2012 |
| The Hon. Ismael Ochoa, Justice of the Peace | $ 80,279.70 | March 2012 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 130,202.05 | March 2012 |
| The Hon. Homero Jasso, Justice of the Peace | $ 19,464.65 | March 2012 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 26,450.37 | March 2012 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 280.00 | April 2012 |
11.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $560,583.95 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 4/28/2012 to 5/11/12.
2. Approval of wire transfer to cover claims paid.
| 04/28-30/2012 | $ 40,246.03 |
| 05/01-04/2012 | $271,479.81 |
| 05/05-11/2012 | $248,858.11 |
| TOTAL | $560,583.95 |
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Human Resources Department:
Acceptance and approval of a Professional Services Agreement between Hidalgo County Human Resources Department and iDocket.com, LLC for a license to utilize the Sapphire Human Resource (HR) software package so as to assist Hidalgo County in providing efficient HR services county-wide, through Purchase Order #671650 in the amount of $300.00/month.
B.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Security Guard Services-Bid No. 2012-046-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
C.
Approval for Comdata Corporation Services, Inc. to add additional fuel card(s) and/or driver(s) for the Juvenile Probation Department-Fuel Card.
D.
Acceptance and approval of the first (1st year) of the two (2)-one (1) year renewal as provided in the agreement (C-11-059-06-21) with Pre-Paid Legal Services, Inc. for the "Pre-Paid (Post Tax) Voluntary Legal Services" at the same rates, terms and conditions.
E.
Authority to exercise the one (1) year extension option as provided under current contract for "Off Premises Storage, Records Management, Pick Up, Retreival & Delivery Services for Hidalgo County," under the same rates, terms, and conditions with CTC Distributing, Ltd. -C-11-012-05-31.
F.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (CCG) Council of Competitive Government, (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance, awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (CCG) Council of Competitive Government, (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance, awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
G.
Acceptance of Price Quote with recommendation to purchase 2-year Nu Ax Standard Device Connect Renewal (support and maintenance services) with Notable Solutions, Inc. for the Auditor's department through PO#675263 in the total amount of $656.00 along with signed document (by Auditor) and executed by County Judge, Member of the Court or Executive Office.
H.
Requesting approval of payment for Invoice No. 2012981 in the amount of $4,301.09 (3rd Call) as submitted by project engineer TEDSI Infrastructure Group Consulting Engineers.
I.
Presentation for approval of final construction contract (CC previously approved to award on 03-27-12) for C-CAP-12-074-03-27 Pentecostal Subdivision between Hidalgo County and Asago LLC dba Asago Construction in the amount of $179,094.10.
J.
Presentation for approval of final construction contract (CC previously approved to award on 03-20-12) for C-CAP-12-074-03-20 Southside Subdivision between Hidalgo County and Asago LLC dba Asago Construction in the amount of $69,310.00.
K.
Requesting authority for (3) users to access to the State & Federal Law with an awarded vendor West Publishing Corporation through our membership/participation with TPASS/Term managed contract master agreement Texas with CALIR Services contract #2010-001 and execute required West Order Form through requisition #214049 at $92.00/each. (2-1100-412-00-080-013-0-342):
L.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Information Technology-Cabling Installation Services Time and Materials" RFP No. 2012-096-SMA including the re-advertising of project in the event no responses received and/or rejection of responses received and project is still required.
M.
Acceptance and approval of request for payment of
Invoice Three in the amount of $5,924.43 for the "Design and Construction Of A New Constable Building" for professional architectural services with Alcocer Garcia Associates, Inc. in Hidalgo County Precinct One in connection with the AIA Contract #C-10-320-02-08-PO#660264 (approved-CC-02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
N.
1. Request for Approval of Payment-Application No. 16 (Final) in the amount of $19,911.02 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct. 2 and Other County Offices", and as certified for payment by project architect, VA Architecture; C-09-037C-11-07.
2. Request for Approval of Payment Application No. 17(Retainage) in the amount of $9,263.33 from D. Wilson Construction Co. awarded contractor for the, New Administration Office for Hidalgo County Pct. 2 and Other County Offices," and as certified for payment by project architect, VA Architecture; C-09-037C-11-07.
2. Request for Approval of Payment Application No. 17(Retainage) in the amount of $9,263.33 from D. Wilson Construction Co. awarded contractor for the, New Administration Office for Hidalgo County Pct. 2 and Other County Offices," and as certified for payment by project architect, VA Architecture; C-09-037C-11-07.
O.
1. Requesting authority to exercise the First (1st) Year of the additional four (4) one (1) year terms as provided in current contract#C-11-099-05-24 for: "Ground Water, Gas Monitoring and Groundwater Data Evaluation at Closed Landfill Site" located at Hidalgo County Precinct No. 4, under the same rates, terms and conditions with MODERN TECHNOLOGY-MODERN ENVIRONMENT.
2. Acceptance and approval of payment of Invoices (as set forth below) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4;
2. Acceptance and approval of payment of Invoices (as set forth below) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4;
a) Invoice# 11324090 in the amount of $ 24,150.00
b) Invoice# 11324122 in the amount of $ 38,850.00
b) Invoice# 11324122 in the amount of $ 38,850.00
3. Acceptance and approval of payment of Inv.#11324132 in the amount of ($5,900.00) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-054-04-12 (WA#4-PO#672451) for: "Multi-Way Stop Control Warrant Study" (at Intersection of CR 3089 and Ponciana Drive) at Precinct #4.
P.
Precinct 4:
Requesting approval & authority to enter into a 12 month monitoring agreement and execute required agreement with Perez, Jose R. d/b/a First State Security and Alarms through requisition #214717 $20.00/month ($240.00/annually). Effective dates of 5/1/12 - 4/30/2013.
Requesting approval & authority to enter into a 12 month monitoring agreement and execute required agreement with Perez, Jose R. d/b/a First State Security and Alarms through requisition #214717 $20.00/month ($240.00/annually). Effective dates of 5/1/12 - 4/30/2013.
Q.
Acceptance and approval of Invoice #12-4-000012 in the amount of $7,325.55, from L&G Engineering Laboratory contracted engineer for "Sheriff's Office Substation" C-11-032C-10-11.
R.
Approval of Request for Payment-Application No. 3R1 in the amount of $243,219.00 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
S.
1. Acceptance and approval to execute a Professional Engineer contract/agreement for the provision of engineering services for "Environmental Study" regarding the Precinct 3 Old Administration Building, Warehouse and Shop Complex with L & G Consulting Engineers Inc., as authorized & approved for negotiations by CC on 4/17/12.
2. Acceptance and approval of Work Authorization No. 1 (estimated cost of $21,342.67) for the provision of engineering services required by Precinct 3 consisting of "Environmental Study" regarding the Precinct No. 3 Old Administration Building, Warehouse and Shop Complex: located at 400 W. 13th Street, project in Mission, Hidalgo County, Texas, with L & G Engineering Inc., under contract No. C-12-123-05-22.
2. Acceptance and approval of Work Authorization No. 1 (estimated cost of $21,342.67) for the provision of engineering services required by Precinct 3 consisting of "Environmental Study" regarding the Precinct No. 3 Old Administration Building, Warehouse and Shop Complex: located at 400 W. 13th Street, project in Mission, Hidalgo County, Texas, with L & G Engineering Inc., under contract No. C-12-123-05-22.
T.
Requesting approval of Application for Payment No.2 in the amount of $10,440.00 from Saenz Utility Contractors, awarded contractor for "El Dora Road Street & Drainage Improvement Project", #C-11-043A-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
U.
Requesting approval of payment for R. Gutierrez Engineering for the following invoices:
| Invoice # | Project Name | Amount | PO # |
| 3151 | El Gato Road Part I | $17,853.80 | 647914 |
| 3152 | El Gato Road Part II | $23,463.80 | 647914 |
| 3153 | Tower Road Part I | $17,766.60 | 561453 |
| 3154 | Tower Road Part II | $37,019.00 | 561453 |
with authority to issue payment after review and auditing procedures are completed by County Auditor's Office.