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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 29, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Requesting approval of claim/invoice from City of Edinburg in the amount of $22,708.80 for the months of October 2011 thru March 2012 through PO #675044 and $3,784.80 for April 2012 in connection with rental of the council chambers with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
C.
Texas AgriLife Extension:
1. Requesting permission for Christina L. Perez to travel to Lubbock, Texas to attend the 2012 Texas 4-H Round-up on June 10-15, 2012
2. Requesting permission for Barbara Storz to travel to Corpus Christi, Texas to attend the 2012 Professional Development Seminar & Program Planning Conference on June 06-08, 2012
3. Requesting permission for Christina L. Perez to travel to Robstown, Texas to attend the 2012 District 12 4-H Horse Show (Youth Program) on June 08, 2012 (no expenses - only use of county vehicle/fuel)
1. Requesting permission for Christina L. Perez to travel to Lubbock, Texas to attend the 2012 Texas 4-H Round-up on June 10-15, 2012
2. Requesting permission for Barbara Storz to travel to Corpus Christi, Texas to attend the 2012 Professional Development Seminar & Program Planning Conference on June 06-08, 2012
3. Requesting permission for Christina L. Perez to travel to Robstown, Texas to attend the 2012 District 12 4-H Horse Show (Youth Program) on June 08, 2012 (no expenses - only use of county vehicle/fuel)
D.
Pursuant to fuel policy, requesting approval to reimburse Tomas Salazar in the amount of $31.00 for the purchase of fuel for his county assigned vehicle due to fuel card not working properly
E.
Approval of a Memorandum of Understanding (MOU) between Hidalgo County and Texas Department of Public Safety -(for the use of county owned building on 1212 S. 25th St., Edinburg, Texas to provide Drivers License Services)
6.
Constables:
A.
Constable Pct. #3 STOP Truancy (1285)
1. Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2012-2013 school year:
a. La Joya ISD
b. Mission CISD
c. Sharyland ISD
1. Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2012-2013 school year:
a. La Joya ISD
b. Mission CISD
c. Sharyland ISD
7.
County Judge's Office:
A.
County Judge (1100):
1. Approval to transfer the Public Affairs staff from Executive Office to the County Judge's Office as follows:
2. Appointment of Hidalgo County Public Information Officer.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval to transfer the Public Affairs staff from Executive Office to the County Judge's Office as follows:
| Emp # | Position Title | FROM | TO | Budgeted Salary | ||
| Dept | Slot No. | Dept. | Slot No. | |||
| 161195 | Operations Administrator | Executive Office | 0001 | County Judge | 0037 | $68,137.00 |
| 154679 | Multi Media Coordinator | Executive Office | 0002 | County Judge | 0038 | $60,949.00 |
| 181226 | Clerk I | Executive Office | 0004 | County Judge | 0039 | $18,564.00 |
| 185531 | Public Affairs Specialist I | Executive Office | 0011 | County Judge | 0040 | $37,109.00 |
2. Appointment of Hidalgo County Public Information Officer.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
8.
Sheriff's Office:
A.
1. Approval of resolution to adopt the LRGVDC Region 1 Regional Interoperable Communications Plan (RICP).
2. Approval for County Judge, as authorized official, to sign resolution.
2. Approval for County Judge, as authorized official, to sign resolution.
B.
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-611), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:
Approval for requisition #216280 for 35 Air Card connections for Modems ($37.99 each per month)
Approval for requisition #216280 for 35 Air Card connections for Modems ($37.99 each per month)
9.
District Clerk - Laura Hinojosa:
A.
In accordance with Texas Local Government Code Section 130.902, the District Clerk's Office is requesting approval to increase the current change fund by $225.00 (from $25.00 to $250.00). The change fund will be distributed to four cashiers as follows: $25.00 for the Registry cashier; $25.00 for the Trust cashier; and $100 for each for the two "Cage" cashiers.
10.
Tax Office - Armando Barrera:
A.
Tax Office (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Delete | 0053 | Deputy Clerk II | 07 |
| Create | 0137 | Accountant I | 08 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
3. Approval of revised salary schedule.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Pursuant to HB 1884, requesting authorization of the Order Accepting Certificate of Substantial Completed of the John Austin Pena Primary Care and Substance Abuse Facility.
C.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Account / Satellite No. | Date | Invoice Amount | Purpose |
| Global Information Technologies | 200449 / 881622487549 | 12/20/11 - 01/19/12 | $190.99 | Monthly service charge for satellite phones |
| Global Information Technologies | 200449 / 881622487549 | 01/20/12 - 02/19/12 | $190.99 | Monthly service charge for satellite phones |
| Global Information Technolgies | 200449 / 881622487549 | 02/20/12 - 03/19/12 | $190.19 | Monthly service charge for satellite phones |
| Global Information Technologies | 200449 / 881622487549 | 03/20/12 - 04/19/12 | $ 55.76 | Prorated monthlyservice charge / late fee / last invoice |
| $627.93 | Total |
D.
Requesting authorization for Hidalgo County Health & Human Services Dept. to collaborate with the University of Texas – Pan American – College of Health Science and Human Services for the purpose of establishing a model of healthcare that will teach an inter-professional team approach in managing healthcare problems for the poor and underserved as proposed in their grant application to U.S. Department of Health & Human Services. While the main applicant for this grant will be UT-Pan Am, Hidalgo County Health & Human Services Dept. will participate through a Memorandum of Agreement. Hidalgo County's role would be to provide access to county clinics and patients.
E.
1. Requesting authorization to submit the renewal grant application for the Tuberculosis State FY 13 funding in the amount of $455,507.00.
2. Requesting authorization to submit the renewal grant application for the Tuberculosis Federal FY 13 funding in the amount of $433,127.00.
2. Requesting authorization to submit the renewal grant application for the Tuberculosis Federal FY 13 funding in the amount of $433,127.00.
F.
Requesting approval to renew for a period of one year the Memorandum of Agreement between the Texas A & M University System Health Science Center and Hidalgo County for an On-Site Education Program.
12.
IT Department - Renan Ramirez
A.
Public Affairs:
Authorization and approval to upgrade wireless devices through the County's membership/participation with Contract: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization and approval to upgrade wireless devices through the County's membership/participation with Contract: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| User: | Employee ID #: | Current Device: | Upgrading Device: | MDN: |
| Public Affairs-Office Use | N/A | MIFI 2200 Intelegent Mobile Hotspot | MIFI 4510L 4G | 956-310-1305 |
B.
FACILITIES MANAGEMENT:
Authorization and approval of current service plan through the County's membership/participation with CONTRACT: DIR-SDD-604 with VERIZON WIRELESS (Requisition# 209484) for the following:
Authorization and approval of current service plan through the County's membership/participation with CONTRACT: DIR-SDD-604 with VERIZON WIRELESS (Requisition# 209484) for the following:
| Employee Name: | Employee ID: | Service Plan: | Service Plan Cost: | Months: | MDN: |
| Richard Sunday | 175781 | Unlimited Data Plan | $37.99 + $5.00 taxes/fees = $42.99 month | January - May 2012 | 956-587-1610 |
| Seferino Garza | 144584 | Unlimited Data Plan | $37.99 + $5.00 taxes/fees = $42.99 month | January - December 2012 | 956-929-0433 |
13.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of San Juan is requesting consideration and action to award and enter into a construction contract with Garco Industries for the Water/Sewer Improvements project in the amount of $127,222.00, utilizing funds from UCP Year 23 (2010), Urban County Water/Sewer Improvements line item.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) architectural firms from the county's approved "pool" as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
Grade Ranked
Megamorphosis, Inc.
EGV Architects, Inc.
Gomez Mendez Saenz, Inc.
3. Authority to negotiate a professional architectural service contract with the highest ranked firm of
for the provision of architectural services for Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) architectural firms from the county's approved "pool" as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
Grade Ranked
Megamorphosis, Inc.
EGV Architects, Inc.
Gomez Mendez Saenz, Inc.
3. Authority to negotiate a professional architectural service contract with the highest ranked firm of
for the provision of architectural services for Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
C.
1. Public Hearing concerning a proposed Budget Amendment under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3 and Precinct No. 4. The proposed amendment will decrease the general administration funding by $187,702.97 and will allocate funds evenly into the existing projects through Precinct No. 3 and Precinct No. 4 to its flood drainage improvement projects for workplan Year 22 (2009).
2. Requesting approval of a Budget Amendment under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3 and Precinct No. 4. The proposed amendment will decrease the general administration funding by $187,702.97 and will allocate funds evenly into the existing projects through Precinct No. 3 and Precinct No. 4 to its flood drainage improvement projects for workplan Year 22 (2009).
2. Requesting approval of a Budget Amendment under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3 and Precinct No. 4. The proposed amendment will decrease the general administration funding by $187,702.97 and will allocate funds evenly into the existing projects through Precinct No. 3 and Precinct No. 4 to its flood drainage improvement projects for workplan Year 22 (2009).
D.
Presentation of the scoring grid (for the purpose of ranking by Hidalgo County Commissioner's Court) of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 3, Urban County Program and Hidalgo County Purchasing Department in connection with Hidalgo County's Community Development Block Grant – Round 2.1 Disaster Recovery Funding for the Pct. 3 Flood Drainage Improvements Project known as the "Peñitas Drain." Texas General Land Office (GLO) Contract No. 12-406-000-6453.
Peñitas Drain
Grade Ranked
Javier Hinojosa Engineering 94.33%
Hinojosa Engineering, Inc. 92 %
Izaguirre Engineering Group 81 %
Peñitas Drain
Grade Ranked
Javier Hinojosa Engineering 94.33%
Hinojosa Engineering, Inc. 92 %
Izaguirre Engineering Group 81 %
14.
Elections Administration - Yvonne Ramon:
A.
1. Discussion and/or action, including but not limited to Elections updates
2. Discussion, consideration and action on amending Hidalgo County Courthouse Grounds Open Forum Policy to include additional site(s)
2. Discussion, consideration and action on amending Hidalgo County Courthouse Grounds Open Forum Policy to include additional site(s)
15.
Head Start Program - Teresa Flores:
A.
1. Requesting Exemption from Competitive Bidding Under the Texas Local Government Code 262.024(a)(4) for Professional Services to Provide Medical, Dental and Mental Health Services to Head Start Children
2. Presentation of Responses Received for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process - Negotiating Contracts:
Medical, Dental and Mental Health Providers:
a. Medical RFQs #2012-001-04-11
Nuestra Clinica Del Valle, Inc.
b. Dental RFQs #2012-001-04-11
Mohammad H. Mirmohammadi
New Horizons Family Dentistry, PLLC
Texas Smiles Dental Center of Mission, PLLC
Nuestra Clinica Del Valle, Inc.
c. Mental Health RFQs #2012-002-04-11
Professional Counseling Services, PLLC
Anita Sandoval
Tony Guzman, DBA/Guzman & Associates
Esmeralda Meave
New Horizon Group, LLC, DBA New Horizon Behavior Health
Maricela Medrano
3. Approval to Enter into Contract (in a form approved by Legal Counsel) with all Professional Service Providers as Requested through the Hidalgo County Head Start Program's RFQs for Said Services and as Detailed Above Attached Hereto
2. Presentation of Responses Received for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process - Negotiating Contracts:
Medical, Dental and Mental Health Providers:
a. Medical RFQs #2012-001-04-11
Nuestra Clinica Del Valle, Inc.
b. Dental RFQs #2012-001-04-11
Mohammad H. Mirmohammadi
New Horizons Family Dentistry, PLLC
Texas Smiles Dental Center of Mission, PLLC
Nuestra Clinica Del Valle, Inc.
c. Mental Health RFQs #2012-002-04-11
Professional Counseling Services, PLLC
Anita Sandoval
Tony Guzman, DBA/Guzman & Associates
Esmeralda Meave
New Horizon Group, LLC, DBA New Horizon Behavior Health
Maricela Medrano
3. Approval to Enter into Contract (in a form approved by Legal Counsel) with all Professional Service Providers as Requested through the Hidalgo County Head Start Program's RFQs for Said Services and as Detailed Above Attached Hereto
B.
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a professional service;
2. Presentation of the responses received and meeting the scoring criteria in connection with the RFQs for Special Services for Head Start Children in order that Commissioners' Court to rank as "Qualified" (as reflected by the scoring grids contained herein) in order to proceed to the next phase of the procurement process (i.e. negotiating contracts):
Special Services RFQs
Best Care Physicals Therapy, PC DBA/ Advance Therapy Solutions
Mercy Rehab Service, Inc.
Acovill Management Co. LLC DBA/Kids In Action Therapy
QTP II, Inc. DBA/ Quality Therapy Provider
Faz Labasbas, LLC., DBA/Weslaco Therapy Center
Kidspeech, Inc.
RGV Enterprises, LLC, DBA/Little All Stars Children's Rehab
Sign Language Services
RGV's Training Wheels Therapy Clinic
Building Bridges Therapy Clinic, LLC.
NTC Partners, LLC. DBA/Therapy Works Rehab Services
Cheers Therapy Center, LLC
Nissi Therapy Center of Edinburg, LLC. DBA/ High Point Therapy Center
Therapy Zone, PLLC.
SAB & Associates, LLC. DBA/Kid Abilities Children's Rehab
Thera Care Rehab Services, PLLC.
Eccleage Therapy, LLC., DBA/Bambinos Pediatric Rehab
Melody's Kids Care, LLC.
Best Beyond Expectations Speech Therapy, LLC.
Bright Therapy Solutions, LLC.
Tauro Investments, DBA/Kids Zone Children's Rehab
Risas y Rayones Rehab Services
Dynamic Rehab Group, DBA/Dynamic Children Therapy Services
Therapeutic Rehabilitation Center, LLC.
Children's Speech & Language Center, PLLC.
Valley Therapy Center, Inc.
Leaps And Bounds Pediatric Rehab Center, Inc.
Skill Builders Rehabilitation, LLC.
Famber Group, LLC., DBA/Mission Rehabilitation Services
Head 2 Toe Rehab, Inc.
Optimum Kids, LTD DBA/Alton Rehab Center
Lifespan Rehabilitation Center, LLC.
Renaissance Outpatient Rehab Center, LLC., DBA/Kids Korner
ProCare Therapies, PC.
Children's Care Rehabilitation Center
3. Approval for Head Start to negotiate contracts (in a form approved by Legal counsel) with all "ranked as qualified" Professional Services Providers (listed herein & above).
2. Presentation of the responses received and meeting the scoring criteria in connection with the RFQs for Special Services for Head Start Children in order that Commissioners' Court to rank as "Qualified" (as reflected by the scoring grids contained herein) in order to proceed to the next phase of the procurement process (i.e. negotiating contracts):
Special Services RFQs
Best Care Physicals Therapy, PC DBA/ Advance Therapy Solutions
Mercy Rehab Service, Inc.
Acovill Management Co. LLC DBA/Kids In Action Therapy
QTP II, Inc. DBA/ Quality Therapy Provider
Faz Labasbas, LLC., DBA/Weslaco Therapy Center
Kidspeech, Inc.
RGV Enterprises, LLC, DBA/Little All Stars Children's Rehab
Sign Language Services
RGV's Training Wheels Therapy Clinic
Building Bridges Therapy Clinic, LLC.
NTC Partners, LLC. DBA/Therapy Works Rehab Services
Cheers Therapy Center, LLC
Nissi Therapy Center of Edinburg, LLC. DBA/ High Point Therapy Center
Therapy Zone, PLLC.
SAB & Associates, LLC. DBA/Kid Abilities Children's Rehab
Thera Care Rehab Services, PLLC.
Eccleage Therapy, LLC., DBA/Bambinos Pediatric Rehab
Melody's Kids Care, LLC.
Best Beyond Expectations Speech Therapy, LLC.
Bright Therapy Solutions, LLC.
Tauro Investments, DBA/Kids Zone Children's Rehab
Risas y Rayones Rehab Services
Dynamic Rehab Group, DBA/Dynamic Children Therapy Services
Therapeutic Rehabilitation Center, LLC.
Children's Speech & Language Center, PLLC.
Valley Therapy Center, Inc.
Leaps And Bounds Pediatric Rehab Center, Inc.
Skill Builders Rehabilitation, LLC.
Famber Group, LLC., DBA/Mission Rehabilitation Services
Head 2 Toe Rehab, Inc.
Optimum Kids, LTD DBA/Alton Rehab Center
Lifespan Rehabilitation Center, LLC.
Renaissance Outpatient Rehab Center, LLC., DBA/Kids Korner
ProCare Therapies, PC.
Children's Care Rehabilitation Center
3. Approval for Head Start to negotiate contracts (in a form approved by Legal counsel) with all "ranked as qualified" Professional Services Providers (listed herein & above).
16.
Precinct #2 - Comm. H. Palacios:
A.
Pct 2 TXDOT (1315):
Approval of payment to TXDOT as requested in the TXDOT letter dated 5/8/12 in the amount of $62,500.00 for additional engineering and environmental costs beyond the originally estimated cost in the advanced funding agreement (CSJ #0921-02-169) for the Nolana Loop Project. Also requesting authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
Approval of payment to TXDOT as requested in the TXDOT letter dated 5/8/12 in the amount of $62,500.00 for additional engineering and environmental costs beyond the originally estimated cost in the advanced funding agreement (CSJ #0921-02-169) for the Nolana Loop Project. Also requesting authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
17.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement between County of Hidalgo and Texas Department of Transportation for La Homa Rd (SH 495 to FM 1924) Project.
2. Authority for County Judge to sign the Advance Funding Agreement.
2. Authority for County Judge to sign the Advance Funding Agreement.
B.
Presentation and discussion on the Monthly Budget Report for the month of April 2012.
C.
Budget Appropriations:
1.
Court Reporter Fund (1239):
Approval of 2012 unappropriation of funds in the amount of $17,023.20 for the Court Reporter Fund.
Approval of 2012 unappropriation of funds in the amount of $17,023.20 for the Court Reporter Fund.
2.
Pct. #1 Drainage Improvement (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement (fund 1200, program 052) in the amount of $42,898.42 to fund payroll expenditures in relation to the Pct. 1 Drainage Improvement Project.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement (fund 1200, program 052) in the amount of $42,898.42 to fund payroll expenditures in relation to the Pct. 1 Drainage Improvement Project.
3.
Pct. #2:
Approval of 2012 appropriation of funds for Pct. #2 (1200) in the amount of $208,445.00 from Pct.2 R&B Fund Balance.
Approval of 2012 appropriation of funds for Pct. #2 (1200) in the amount of $208,445.00 from Pct.2 R&B Fund Balance.
4.
Pct #4 Rd. Maint. & Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Drainage Revenues.
b. Approval of 2012 appropriation of funds into, Precinct #4 Administration (program 005 - $4,900.00), Precinct #4 Rd. Maint. (program 007 - $23,408.71), and Precinct #4 Drain. Imprv. Project (program 036 - $14,101.10) in the total amount of $42,409.81 (Reimbursement from HCDD#1 for JO9 Drainage Project).
a. Approval of Certification of Revenues as certified by the County Auditor for Drainage Revenues.
b. Approval of 2012 appropriation of funds into, Precinct #4 Administration (program 005 - $4,900.00), Precinct #4 Rd. Maint. (program 007 - $23,408.71), and Precinct #4 Drain. Imprv. Project (program 036 - $14,101.10) in the total amount of $42,409.81 (Reimbursement from HCDD#1 for JO9 Drainage Project).
5.
Pct #4 Drainage Improvement Project (1200):
A. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
B. Approval of 2012 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $47,131.22 (Labor Reimbursements - January & February 2012).
A. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
B. Approval of 2012 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $47,131.22 (Labor Reimbursements - January & February 2012).
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers as required by Precinct No. 4 ,
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers as required by Precinct No. 4 ,
| Evaluators | Dos Logistics, Inc | Quintanilla, Headley and Associates | SAMES Engineering |
| Evaluator 1 | 99 | 95 | 94 |
| Ranked |
C. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional services ("On Call" ) and on as needed basis by Hidalgo County Precinct #4.
2.
Requesting approval of a "professional engineering services" agreement with RABA KISTNER CONSULTING, INC. for the provisios of "Construction Material Testing" in connection to a job specific project:"NEW MULTI PURPOSE FACILITY at PRECINCT NO. 4".
C.
Colonia Access Program Pct. 3
1.
Recommendation by project engineer Javier Hinojosa Engineering to Hidalgo County Commissioners Court to award to lowest bidder meeting all specifications: GP7 Construction, LLC in the amount of $163,402.20 for Bid No. CAP-12-090-04-11-YSI "Road & Drainage Construction for La Homa Road Subdivision."
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 3 Round III-B BCAP Projects.
c. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 3 Round III-B BCAP Projects (Ramirez, Ramirez No.2, Ramirez No.3, Randolph Barnette No 1, Regal Estates, Jardin Terrace.)
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 3 Round III-B BCAP Projects.
| Firm | L & G Engineering Laboratory | EarthCo | Terracon |
| Evaluator 1 | 94 | 67 | 86 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 3 Round III-B BCAP Projects (Ramirez, Ramirez No.2, Ramirez No.3, Randolph Barnette No 1, Regal Estates, Jardin Terrace.)
D.
Colonia Access Program Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 4 Round 3 BCAP Projects (Engleman Estates & Rankin Subdivision);
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 4 Round 3 BCAP Projects (Engleman Estates & Rankin Subdivision);
| Firm | L & G Engineering Laboratory, Inc. | MEG Engineers | Raba Kistner Consultants |
| Evaluator 1 | 98 | 96 | 97 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 4 Round 3 BCAP Projects (Engleman Estates & Rankin Subdivision).
E.
WIC
1.
Presentation of difference options for CC consideration and approval in connection with improvements to a County-owned building housing the Hidalgo County WIC Program:
A. Approval of a Memorandum of Understanding (MOU), drafted by legal counsel, between Hidalgo County and the Hidalgo County WIC Program in connection with the housing of the program at the county-owned site located at 3105 E. Richardson Road, Edinburg, Texas;
B. Recommendation by project architect, Dannenbaum to award lowest bid received in connection with: Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas-RFB #2012-021-02-29-MSS; OR,
C. As requested by WIC Program Director, Ms. Norma Longoria, recommendation to reject all bids received for Hidalgo County W.I.C. Program, -Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021-02-29-MSS as all proposals were over budget;
D. Pursuant to AIA, B-101, 2007 Form of Agreement between Hidalgo County (Owner) and Dannenbaum Engineering Company (Architect), Sections 6.6.4 & 6.7, proceed to revise project program, scopes or quality as required to reduce cost of the work without additional compensation approval for architect to modify the construction documents;
E. Requesting authority to re-advertise and approval of revised plans and specifications developed by project architect Dannenbaum Engineering Company for the project: Hidalgo County WIC Program -Additions and Renovations to the W.I.C. Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021A-06-13-MSS;
A. Approval of a Memorandum of Understanding (MOU), drafted by legal counsel, between Hidalgo County and the Hidalgo County WIC Program in connection with the housing of the program at the county-owned site located at 3105 E. Richardson Road, Edinburg, Texas;
B. Recommendation by project architect, Dannenbaum to award lowest bid received in connection with: Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas-RFB #2012-021-02-29-MSS; OR,
C. As requested by WIC Program Director, Ms. Norma Longoria, recommendation to reject all bids received for Hidalgo County W.I.C. Program, -Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021-02-29-MSS as all proposals were over budget;
D. Pursuant to AIA, B-101, 2007 Form of Agreement between Hidalgo County (Owner) and Dannenbaum Engineering Company (Architect), Sections 6.6.4 & 6.7, proceed to revise project program, scopes or quality as required to reduce cost of the work without additional compensation approval for architect to modify the construction documents;
E. Requesting authority to re-advertise and approval of revised plans and specifications developed by project architect Dannenbaum Engineering Company for the project: Hidalgo County WIC Program -Additions and Renovations to the W.I.C. Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021A-06-13-MSS;
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Antonio Leal
D.
Claim of Armandina Alvarez
E.
EEOC Charge No. 451-2011-01873; Oscar Leyva
F.
EEOC Charge No. 451-2012-00336; Nancy Salinas v. Hidalgo County Community Service Agency
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Antonio Leal
D.
Claim of Armandina Alvarez
E.
EEOC Charge No. 451-2011-01873; Oscar Leyva
F.
EEOC Charge No. 451-2012-00336; Nancy Salinas v. Hidalgo County Community Service Agency
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn