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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 5, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to process payment of claims from Carmen B. Ramirez, Attorney at Law totaling $ 1,520.00 in connection with legal representation for indigent defendant (invoice period August 2006 to April 2008) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
C.
1. Approval to accept settlement agreement with Allstate Insurance Company in the amount of $15,038.31 to settle total loss auto accident with County vehicle. (Sheriff Office)
2. Approval to authorize Guadalupe Trevino, Hidalgo County Sheriff, to sign Power of Attorney forms for title purposes to settle claim with Allstate Insurance Company.
2. Approval to authorize Guadalupe Trevino, Hidalgo County Sheriff, to sign Power of Attorney forms for title purposes to settle claim with Allstate Insurance Company.
D.
Discussion and approval of Internship Policy, Agreement & Waiver of Liability
E.
Purchasing Department:
Requesting permission for Martha L. Salazar, Darlene Betancourt and Leticia Saenz to attend a Purchasing Seminar at South Padre Island, Texas on June 20-22, 2012
Requesting permission for Martha L. Salazar, Darlene Betancourt and Leticia Saenz to attend a Purchasing Seminar at South Padre Island, Texas on June 20-22, 2012
F.
Texas AgriLife Extension:
1. Requesting permission for Brad Cowan to travel to Lubbock, Texas to attend the 2012 Texas 4-H Round-up on June 10-15, 2012
1. Requesting permission for Brad Cowan to travel to Lubbock, Texas to attend the 2012 Texas 4-H Round-up on June 10-15, 2012
2. Requesting permission for Christina L. Perez to travel to Kingsville, Texas to attend the 2012 District 12 4-H Leadership Lab and the 2012 District 12 4-H Election Convention on June 19-22, 2012
G.
Health & Human Services:
Requesting approval to advertise/hire for the following positions:
Requesting approval to advertise/hire for the following positions:
| Position Title | Slot # | Grade |
| Advanced Clinical Practitioner | 003-0001 | 21 |
| LVN II | 003-0024 | 11 |
| Billing Supervisor | 003-G076 | 11 |
H.
Discussion, consideration, and approval to submit letter and application to TCEQ Registration for Permits in order to operate a Universal Waste Lamp Crusher at San Carlos Warehouse facility.
I.
Planning Department:
Authorization to change the service plans for wireless devices through the County's membership/participation with Contract: DIR-SDD-604 (Requisition# 208092) with awarded vendor VERIZON WIRELESS for the following:
Authorization to change the service plans for wireless devices through the County's membership/participation with Contract: DIR-SDD-604 (Requisition# 208092) with awarded vendor VERIZON WIRELESS for the following:
| Description: | Employee Name: | Employee #: | MDN: | New Service Plan: |
| Downgrading Plan | Eli Villegas | 185817 | 956-358-8579 | America's Choice II 600 Share Unl @ $42.99 + $5.00 taxes fees /month |
| Upgrading Plan | Arturo Hernandez | 180181 | 956-515-6860 | Nationwide Unl. Talk & Text $72.89 + $5.00/taxes fees /month |
J.
Discussion and appropriate action regarding the Open Forum agenda item and related policies and procedures as applicable
6.
County Judge's Office:
A.
2010 Census Update/Powerpoint Presentation
B.
County Judge (1100):
1. Approval to transfer the Public Affairs staff from Executive Office to the County Judge's Office as follows:
2. Appointment of Hidalgo County Public Information Officer.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval to transfer the Public Affairs staff from Executive Office to the County Judge's Office as follows:
| Emp # | Position Title | FROM | TO | Budgeted Salary | ||
| Dept | Slot No. | Dept. | Slot No. | |||
| 161195 | Operations Administrator | Executive Office | 0001 | County Judge | 0037 | $68,137.00 |
| 154679 | Multi Media Coordinator | Executive Office | 0002 | County Judge | 0038 | $60,949.00 |
| 181226 | Clerk I | Executive Office | 0004 | County Judge | 0039 | $18,564.00 |
| 185531 | Public Affairs Specialist I | Executive Office | 0011 | County Judge | 0040 | $37,109.00 |
2. Appointment of Hidalgo County Public Information Officer.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
C.
1. Approval of Interlocal Agreement by and among City of Pharr, Hidalgo County, and Tax Increment Reinvestment Zone Number One, City of Pharr, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of Pharr Board of Directors.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of Pharr Board of Directors.
7.
District Attorney's Office - Roy Cazares:
A.
District Attorney's Office Investigation HB65 Fund (1223):
1. Approval to create (3) temporary part-time Clerk I positions, slot no. T072-T074, Grade 1, not to exceed 6 months.
2. Approval of appropriation of funds.
3. Approval of revised salary schedule.
1. Approval to create (3) temporary part-time Clerk I positions, slot no. T072-T074, Grade 1, not to exceed 6 months.
2. Approval of appropriation of funds.
3. Approval of revised salary schedule.
B.
District Attorney's Office (1100):
1. Approval to transfer supplemental pay in the amount of $4,122.00 from slot no. 0030, Assistant District Attorney III, to slot no 0049 Assistant District Attorney II, effective 06/18/2012.
2. Approval of revised salary schedule.
1. Approval to transfer supplemental pay in the amount of $4,122.00 from slot no. 0030, Assistant District Attorney III, to slot no 0049 Assistant District Attorney II, effective 06/18/2012.
2. Approval of revised salary schedule.
8.
Sheriff's Office:
A.
Authorization and Approval to apply for the FY2012 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
B.
Operation Stonegarden (1284):
1. Authorization and approval to accept an extension for the 2009 Operation Stonegarden Grant (New termination date is 7/31/12.)
2. Authorization and approval for County Judge, as authorized official to sign required documents.
3. Authorization to de-obligate remaining amounts in thirteen (13) of the participating cities and transferring of amounts to the 2009 Operation Stonegarden Sheriff's Office grant budget.
a. Alamo--$2,087.36
b. Alton--$8,916.99
c. Donna--$14,280.63
d. Elsa--$40,663.68
e. Hidalgo--$16,154.79
f. La Joya--$162.02
g. Mission--$31,526.45
h. Palmhurst--$7,796.27
i. Palmview--$4,593.26
j. Progreso--$43,326.80
k. San Juan--$9,281.26
l. Sullivan City--$57,090.92
m. Weslaco--$17,417.19
1. Authorization and approval to accept an extension for the 2009 Operation Stonegarden Grant (New termination date is 7/31/12.)
2. Authorization and approval for County Judge, as authorized official to sign required documents.
3. Authorization to de-obligate remaining amounts in thirteen (13) of the participating cities and transferring of amounts to the 2009 Operation Stonegarden Sheriff's Office grant budget.
a. Alamo--$2,087.36
b. Alton--$8,916.99
c. Donna--$14,280.63
d. Elsa--$40,663.68
e. Hidalgo--$16,154.79
f. La Joya--$162.02
g. Mission--$31,526.45
h. Palmhurst--$7,796.27
i. Palmview--$4,593.26
j. Progreso--$43,326.80
k. San Juan--$9,281.26
l. Sullivan City--$57,090.92
m. Weslaco--$17,417.19
C.
Sheriff's Office (1100)
1. Approval of the following personnel actions:
2. Approval to authorize clothing allowance in the amount of $500.00 for Division Commander position, slot no. 0369.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Budgeted Salary |
| Delete | 0002 | Chief Deputy | $85,000.00 |
| Create | 0369 | Division Commander | $75,000.00 |
2. Approval to authorize clothing allowance in the amount of $500.00 for Division Commander position, slot no. 0369.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
10.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring June 2012 Home Ownership Month within the County of Hidalgo
B.
1. The Urban County Program is requesting a Public Hearing regarding a Substantial Amendment to the FY 2011 Action Plan for the Emergency Solutions Grant Program on additional funding of $208,293.00.
2. Approval of a substantial amendment to the FY 2011 Emergency Solutions Grant Program increasing the initial grant amount of $370,298 to $578,591, an increase of $208,293 and authorization of submittal to the Department of Housing & Urban Development (H.U.D.).
2. Approval of a substantial amendment to the FY 2011 Emergency Solutions Grant Program increasing the initial grant amount of $370,298 to $578,591, an increase of $208,293 and authorization of submittal to the Department of Housing & Urban Development (H.U.D.).
C.
Urban County Program on behalf of the City of Alamo is requesting authority to award and issue a purchase order Upper Valley Materials, LLC (lowest bidder meeting all specifications and/or requirements) for a force account Street Improvements Project in the amount of $46,501.00 utilizing Year 24 (2011) Alamo Street Improvements Funds for the purchase and deliver of hot mix material.
D.
Urban County Program on behalf of Hidalgo County Precinct No. 1 and the City of Edcouch, is requesting authority to purchase fire station/equipment (brush truck) for the Edcouch Volunteer Fire Department. Purchase will be made from Grande Truck Center. (contract #358-10) an approved vendor through Hidalgo County's membership and participation with Buyboard. The total amount for the purchase is $76,035.00 (quote attached), utilizing UCP FY 24 (2011) Pct. 1 Fire Station/Equipment line item and City of Edcouch general funds.
E.
Urban County Program on behalf of Hidalgo County Precinct No. 1 and the City of Mercedes, is requesting authority to purchase Fire Station/Equipment (bunker gear) for the Mercedes Volunteer Fire Department. Purchase will be made from Casco Industries, Inc. (contract #363-10) an approved vendor through Hidalgo County's membership and participation with Buyboard. The total amount for the purchase is $35,664.59 (quote attached), as requested by the Hidalgo County Precinct No. 1 for the Mercedes Volunteer Fire Department utilizing UCP FY 18 (2005) Pct. 1 Fire Station/Equipment line item and City of Mercedes general funds.
F.
Urban County Program on behalf of the City of Weslaco is requesting acceptance and approval to award the best valued proposal received from Alpha Building Corporation a job order contractor (an approved contract partner through HCDE-Choice Facility Partners) for the construction of bathroom facilities at La Placita Park. The total cost is $71,300.81 utilizing UCP FYs 23 & 24 (2010 & 2011) Parks, Recreational Facility Improvements line item and City of Weslaco general funds.
G.
Urban County Program for Hidalgo County Precinct No. 4 is requesting consideration and action to award and enter into construction contract with The 5125 Company for base bid, Alternate No.'s 1-7 and 9. Total amount of contract is $427,144.45 for a HUD CDBG-R Fike Pump Structure utilizing FY 22 (2009) CDBG-R flood drainage improvements and FY 23 (2010) flood drainage improvements.
H.
Requesting approval of a budget and program amendment for the City of Edcouch to its Urban County Program FY 22 & 24 (2009 & 2011) work plans. The amendment will delete the Planning activity and create a Water/Sewer Improvements activity and allocate $27,000.00 for FY 22 (2009); will decrease the Side Walks activity by $57,481.00 and create a Flood Drainage Improvements activity and allocate $57,481.00 for FY 24 (2011).
I.
1. Urban County Program is requesting consideration and approval to modify the Construction Contract Change Order Request No. 2 previously submitted to the General Land Office (GLO) Contract No. 10-5066-000-5043 (formerly TDRA DRS010068), regarding the Pct. 1 Catarina Subdivision Street & Drainage Improvements Project. The Change Order will increase the number of calendar days allotted in the construction service contract awarded to Sascon, Inc. , by eighty-eight (88) days for a total of 178 days.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
J.
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Catholic Charities of the Rio Grande Valley (CCRGV) and the Hidalgo County Urban County Program. The amendment will not change the current budget, but will allow us to move funds within the current budget for Rapid Re-Housing. This will help Catholic Charities to assist additional families with financial assistance (i.e. rent, utilities, deposit).
K.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) a professional service;
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) architectural firms from the county's approved "pool" as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project;
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) architectural firms from the county's approved "pool" as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project;
| Professional Service Firm | Grade | Ranked |
| Megamorphosis, Inc. | 94.50 | |
| EGV Architects, Inc. | 88.00 | |
| Gomez Mendez Saenz, Inc. | 84.34 |
3. Authority to negotiate a professional architectural service contract with the highest ranked firm __________________
for the provision of architectural services for Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
L.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioner's Court of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 3, Urban County Program and Hidalgo County Purchasing Department in connection with Hidalgo County's Community Development Block Grant – Round 2.1 Disaster Recovery Funding for the Pct. 3 Flood Drainage Improvements Project known as the "Peñitas Drain." Texas General Land Office (GLO) Contract No. 12-406-000-6453.
Peñitas Drain
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioner's Court of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 3, Urban County Program and Hidalgo County Purchasing Department in connection with Hidalgo County's Community Development Block Grant – Round 2.1 Disaster Recovery Funding for the Pct. 3 Flood Drainage Improvements Project known as the "Peñitas Drain." Texas General Land Office (GLO) Contract No. 12-406-000-6453.
Peñitas Drain
| Professional Service Firm | Grade | Ranked |
| Javier Hinojosa Engineering | 94.33% | |
| Hinojosa Engineering | 92% | |
| Izaguirre Engineering Group | 81% |
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of __________________________ for the provision of engineering services for the Precinct No. 3- Penitas Drain Project.
11.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
12.
Head Start Program - Teresa Flores:
A.
Requesting Authorization/Approval to Solicit/Request Proposals from Awarded Job Order Contractors (Through County's Membership and Participation in Various Cooperative Purchasing Programs/Associates, etc.) for the Relocation of the Palmview III Head Start Center, Located at 501 Palmview Commercial Drive, to be moved to 1208 Paula Drive, Palmview, Texas
- Facilities USA, LLC., Alpha Building Corporation and CAS Companies so as to Determine the Best Value Under Texas Local Government Code 271.113
13.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land also known as Parcel 24-B, South McColl Offsite Drain Project- Piccirillo, LTD. (Pct. 2)
14.
Auditor's Office - Ray Eufracio:
A.
Approval to waive new employee enrollment procedures to fill Accountant I position, slot no. 0025.
15.
Precinct #1 - Comm. Quintanilla:
A.
Requesting approval to rename Adams Track 1077 Blk 118 Street to Morales SR for 9-1-1 Purposes Only.
16.
Precinct #2 - Comm. H. Palacios:
A.
Acceptance and approval of "Supplemental Agreement No. 2" for R. Gutierrez Engineering Corporation, Contract # C-09-419-10-27 resulting in an estimated cost increase of $29,484.00 for services under Work Authorization No. 1 for El Gato Rd. project, including payment for services rendered
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance and approval to utilize through the Texas Procurement and Support Services (TPASS) with the "Council On Competitive Government Cooperative's newly awarded and contracted vendor "U.S. Bank National Association" for the "Retail Fuel Card" for day to day, emergency situations or travel purchases outside the County by Hidalgo County through Contract #946-C1-CCG-RFC-2011-002 Retail Fuel Card and Related Services for the duration of the cooperative's contract with ending date of April 30, 2014 with the authorization to utilize the fuel cards pursuant to Commissioners Court approval upon transition from Comdata to awarded vendor described herein.
5.
A. As requested by WIC Program Director, Ms. Norma Longoria, recommendation to reject all bids received for Hidalgo County W.I.C. Program, -Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021-02-29-MSS as all proposals were over budget;
B. Pursuant to AIA, B-101, 2007 Form of Agreement between Hidalgo County (Owner) and Dannenbaum Engineering Company (Architect), Sections 6.6.4 & 6.7, proceed to revise project program, scopes or quality as required to reduce cost of the work without additional compensation approval for architect to modify the construction documents;
C. Requesting authority to re-advertise and approval of revised plans and specifications developed by project architect Dannenbaum Engineering Company for the project: Hidalgo County WIC Program -Additions and Renovations to the W.I.C. Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021A-07-03-MSS;
B. Pursuant to AIA, B-101, 2007 Form of Agreement between Hidalgo County (Owner) and Dannenbaum Engineering Company (Architect), Sections 6.6.4 & 6.7, proceed to revise project program, scopes or quality as required to reduce cost of the work without additional compensation approval for architect to modify the construction documents;
C. Requesting authority to re-advertise and approval of revised plans and specifications developed by project architect Dannenbaum Engineering Company for the project: Hidalgo County WIC Program -Additions and Renovations to the W.I.C. Clinic/Offices located at 3105 E. Richardson, Edinburg, Texas. RFB No. 2012-021A-07-03-MSS;
6.
Acceptance and approval of an "Amendment" to the AIA B-141-1997 Standard Form of Agreement with Alcocer Garcia Associates, Inc.,for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect the change of the original scope of services and approve additions, and revise cost estimate.
18.
Open Forum
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-1418-12-G; Dora Herrera individually and as representative of the Estate of Reynaldo Herrera, et al. v. City of Pharr, et al
D.
Claim of Baudelio C. Arriaga
E.
Claim of Olivia Meza
F.
Claim of Ninfa Gutierrez
G.
Claim of Juan Rodriguez
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-1418-12-G; Dora Herrera individually and as representative of the Estate of Reynaldo Herrera, et al. v. City of Pharr, et al
D.
Claim of Baudelio C. Arriaga
E.
Claim of Olivia Meza
F.
Claim of Ninfa Gutierrez
G.
Claim of Juan Rodriguez
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn