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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING June 12, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - 332nd District Court (1100)
B.
2012 - 430th District Court (1100)
C.
2012 - 93rd District Court (1100)
D.
2012 - Constable Pct 4 (1100)
E.
2012 - Co. Wide Adm. (1100)
F.
2012 - County Commissioners (1200)
G.
2012 - Fire Marshal (1100)
H.
2012 - Health & Human Services Dept. (1100)
I.
2012 - Health & Human Services Dept. (1293)
J.
2012 - Health & Human Services Dept. (1293)
K.
2012 - Health & Human Services Dept. (1293)
L.
2012 - Health & Human Services Dept. (1293)
M.
2012 - J.P. 4/2 (1100)
N.
2012 - Pct. #1 Sanitation (1100)
O.
2012 - Pct. #2 Administration (1200)
P.
2012 - Pct. #2 BCAP (1312)
Q.
2012 - Pct. #2 Rd Maintenance (1200)
R.
2012 - Pct. #3 Sanitation (1100)
S.
2012 - Pct. #4 Parks (1100)
T.
2012 - Pct. #4 Rd. Maint. (1200)
U.
2012 - Planning Dept. (1100)
V.
2012 - Public Defender (1100)
W.
2012 - Sheriff's Office (1100)
X.
2012 - Sheriff's Federal Sharing - U.S. Dept. of Treasury (Fund 1228)
Y.
2012 - Tax Office (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $47,347.00), and to North Branch Drain (program 049 - $19,088.33) in the total amount of $66,435.33 to fund April 2012 Drainage - Labor (PP#7&8) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $47,347.00), and to North Branch Drain (program 049 - $19,088.33) in the total amount of $66,435.33 to fund April 2012 Drainage - Labor (PP#7&8) & Fuel Reimbursements.
B.
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $15,038.31 to transfer funds recieved for an insurance settlement (AI-32461 CC6-5-12) and replace the damaged vehicle.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $15,038.31 to transfer funds recieved for an insurance settlement (AI-32461 CC6-5-12) and replace the damaged vehicle.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| 00027.90.150.0005.00 | Rio Valley Pipe | $2626.13 |
| E2300.00.001.0002.02 | Jaime A Gonzalez Jr. | $4437.33 |
| E2650.00.000.0001.00 | Rolando & Laura E Cantu | $5886.65 |
| E2650.00.000.0001.00 | International Bank of Commerce | $3596.39 |
| K2400.00.000.0031.03 | International Bank of Commerce | $3001.53 |
| S2200.00.03A.0000.15 | Rio Valley Pipe Inc | $3380.95 |
| T1870.99.000.0000.01 | Hart Restaurant Management No2 | $3085.44 |
6.
Membership Dues:
A.
Requesting approval to renew membership dues to the Justices of the Peace and Constables Association for Judge Luis J. Garza, Court Coordinator Kimberly J. Echavarria, and Asst. Court Coordinator Willie Coy.
B.
J.P. Pct. 1, Pl. 2:
Approval of 2012 membership dues for JPCA of Texas Inc. for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor through (Req. #214326):
Approval of 2012 membership dues for JPCA of Texas Inc. for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor through (Req. #214326):
| Judge Jesse Morales | 60.00 |
| Irene I. Cardenas | 35.00 |
| Adan Guerrero | 35.00 |
| Samuel Trevino | 35.00 |
| D'Ann Uresti | 35.00 |
| Sandra Adame | 35.00 |
7.
Auditor's Office:
A.
Monthly collection reports for March and April 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 221,869.28 | March 2012 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 70,369.25 | March 2012 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 59,924.13 | April 2012 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 30,779.15 | April 2012 |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 76,160.25 | April 2012 |
| The Hon. Luis Garza, Justice of the Peace | $ 60,692.76 | April 2012 |
| The Hon. Bobby Contreras, Justice of the Peace | $ 95,639.75 | April 2012 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 95,299.25 | April 2012 |
| The Hon. Armando Barrera Jr./Tax Assessor Collector | $ 3,600,878.09 | April 2012 |
8.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management in the amount of $69,234.36 for the period of 05/16-31/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management in the amount of $69,234.36 for the period of 05/16-31/2012 and requesting approval of wire transfer.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Human Resources Department:
Acceptance and approval of a Professional Services Agreement between Hidalgo County Human Resources Department and iDocket.com, LLC for a license to utilize the Sapphire Human Resources (HR) software package so as to assist Hidalgo County in providing efficient HR services county-wide, through Purchase Order #671650 in the amount of $300.00/month.
B.
Acceptance and approval to renew for an additional year of current Master Service Interlocal by and between Hidalgo County and Harris County Department Of Education (HCDE); including the interlocal Addendum #1 with Choice Facility Partners awarded Job Order Contract (JOC) Services and finally the Purchasing Cooperative for purchases of products/services, all under the Harris County Department Of Education Interlocal and thus allowing the County to expand procurement resources that are compliant with the bidding requirements.
C.
Acceptance and approval to renew an additional year of current Interlocal by and between Hidalgo County and Region VIII Education Service Center's Cooperative Purchasing Program awarded vendor "The Interlocal Purchasing System (TIPS)" as additional resource for the procurement of goods and or services through Region VIII awarded vendors, thus allowing the County to still be an active member of the Cooperative Purchasing Program and utilize resources that are compliant with bidding requirements.
D.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
E.
Constable Precinct One:
Acceptance and approval of request for payment of Invoice #7741 in the amount of $9,464.81 as submitted by L&G Engineering amid Work Authorization No. 2 with Contract #C-12-050-01-31-PO#671000 for Professional Geotechnical Services for on-going project: The Design and Construction Of A New Constable Building In Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
F.
Requesting approval of payment for
Inv# M161818 in the amount of
$7,250.00, submitted by
HALFF ASSOCIATES, INC., subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings" (on an as needed basis) for projects within Hidalgo County Precinct Number 4--
PROJECT: "Courthouse Life Safety-Fire Suppression System"-WA#2 - (PO# 662524)
G.
1. Requesting authority to exercise the additional
one (1) year period as provided in current contract #C-10-089-06-15 for
:"Restoration and Preservation of Historical Record Books" for Hidalgo County Clerk's Office, under the same rates, terms and conditions with
BROWN RIVER MAROTTI, CO.
2. Reinstatement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement# C-11-158-06-14, between Texas Department of Public Safety and Hidalgo County for the purposes of "Failure to Appear Program"- to provide information necessary to deny renewal of the driver license of a person who fails to appear for a complaint or citation or fails to pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court in a matter involving any offense that a court has jurisdiction under Chapter 4, Code of Criminal Procedure.
3. Requesting authority to exercise the Second (2nd) & Final of the additional two (2) one (1) year periods as provided in current contract#E-11-188-06-21(C-10-005-05-25) for: "Bottled Water Products & Services" for Hidalgo County, under the same rates, terms and conditions with VALLEY BOTTLE WATER, LLC.
2. Reinstatement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement# C-11-158-06-14, between Texas Department of Public Safety and Hidalgo County for the purposes of "Failure to Appear Program"- to provide information necessary to deny renewal of the driver license of a person who fails to appear for a complaint or citation or fails to pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court in a matter involving any offense that a court has jurisdiction under Chapter 4, Code of Criminal Procedure.
3. Requesting authority to exercise the Second (2nd) & Final of the additional two (2) one (1) year periods as provided in current contract#E-11-188-06-21(C-10-005-05-25) for: "Bottled Water Products & Services" for Hidalgo County, under the same rates, terms and conditions with VALLEY BOTTLE WATER, LLC.
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Health & Human Services-Laboratory Services for Diagnosing Mycobacterium Tuberculosis" Bid No. 2012-137--SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.