1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Co. Wide Adm. (1100)
B.
2012 - Auxiliary Court Jag Grant (1282)
C.
2012 - Civil Service (1100)
D.
2012 - Constable Pct 4 (1100)
E.
2012 - Constable Pct 4 (1100)
F.
2012 - County Auditor's Office (1100)
G.
2012 - County Clerks County Records Managment (1238)
H.
2012 - County Court At Law 6 (1100)
I.
2012 - CW Mech Shop (1200)
J.
2012 - District Attorney (1100)
K.
2012 - District Attorney (1221)
L.
2012 - Elections Department (1100)
M.
2012 - Elections Department (1100)
N.
2012 - Elections Department (1100)
O.
2012 - Facilities Mgmt. (1100)
P.
2012 - Fire Marshal (1100)
Q.
2012 - Health & Human Services Dept. (1100)
R.
2012 - Health & Human Services Dept. (1293)
S.
2012 - Health & Human Services Dept. (1293)
T.
2012 - Health & Human Services Dept. (1293)
U.
2012 - HIDTA US Justice (1254)
V.
2012 - HIDTA US Justice (1254)
W.
2012 - I.T. Department (1100)
X.
2012 - JP Pct 3/Pl 2 (1100)
Y.
2012 - Pct. #1 Adm (1200)
Z.
2012 - Pct. #1 Rd Maint (1200)
AA.
2012 - Pct. #1 Sanitation (1100)
BB.
2012 - Pct. #2 Administration (1200)
CC.
2012 - Pct. #2 Parks (1100)
DD.
2012 - Pct. #2 Sanitation (1100)
EE.
2012 - Pct. #4 Rd Maint (1200)
FF.
GG.
2012 - Sheriff's Office (1100)
HH.
2012 - Sheriff's Office (1284)
II.
JJ.
2012 - Texas Agrilife Extension (1100)
3.
2012 Interdepartmental transfers:
A.
Planning Department (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Planning Dept. in the total amount of $5,570.00 to fund cellular phone and gasoline expenditures.
B.
Human Services (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Human Services in the amount of $28,009.00 to fund computer services for the remainder of 2012.
C.
Constable Pct. 4 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. 4 in the amount of $839.00.
D.
BCAP (1312):
Approval of 2012 interdepartmental transfer from Pct.2 Citriana Village, program #154, to Pct. 1 BCAP Mid-Valley Estates Subdivision, program #461 in the total amount of $1,885.75.
E.
Approval of 2012 interdepartmental transfer from programs(072,080,087,098,119) to program (046) in the amount of $35,058.07
4.
Interfund transfers:
A.
Pct. #3 TxDot (1315):
Approval of 2012 interfund transfer from Precinct #3 C.O. 2010 A&B to Precinct #3 TxDot Projects in the total amount of $254,412.71.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
A.
District Clerk
Approval of April 2012 Monthly Fee Report.
B.
District Attorney:
Approval of Monthly Fee Reports for the months of December 2011 through May 2012.
7.
Right of Way - Permits:
A.
1. SDI Engineering LLC:
Proposed 6 inch waterline that will connect to a proposed 6" waterline at Ramos Lane. Said proposed 6" line will be bore 70 linear feet North and across Alberta Road and then turns East with an 8 inch waterline within an exclusive N.A.W.S.C. easement parallel to the North Right-of-Way line of Alberta Road.
2. Sharyland Water Supply:
A 12" PVC waterline to be encased within a 20" PVC casing crossing to be located approximately 87 ft. South of the intersection of Inspiration Rd. and FM 676.
B.
Melden & Hunt:
6" gas main line at intersection of FM 493 & Mile 12 1/2 (Northwest corner) and goes due west along North R.O.W. of Mile 12 1/2 and ends at northeast intersection of Mile 12 1/2 and FM 1423.
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #059358, 142514 & 148598
9.
Tax Refunds:
A.
| Acct# |
Payer |
Amt |
| A2462.99.000.0002.02 |
Merkafon Teleperformance |
$21966.91 |
| M4932.00.000.0009.00 |
Mission Investment Group |
$17050.95 |
| M5200.99.000.0000.L3 |
Mercedes-Benz Financial Services USA LLC |
$4546.63 |
B.
| Acct# |
Payer |
Amt |
| A7030.01.000.0003.00 |
Gmac/Corelogic |
$2806.53 |
| C9538.02.000.0121.00 |
Gmac/Corelogic |
$2978.37 |
| I7027.81.521.1600.00 |
Lucio Rose Lee |
$11259.77 |
| I7027.82.000.4492.00 |
Chesapeake Operating |
$84556.48 |
| I7027.83.394.8100.00 |
Heintz William A Jr % Edward Jones Co. |
$2979.39 |
| L3384.00.000.0008.00 |
Bbva Compass Bank/Corelogic |
$2967.69 |
| P4000.00.000.0048.00 |
First American |
$3671.98 |
| R0540.00.000.0001.00 |
Jema Enterprises LLC |
$6621.00 |
| T2100.00.241.0010.02 |
Herman Skloss/Sascon Inc |
$3228.53 |
| T3659.00.000.0003.00 |
Pnic Mortgage/Corelogic |
$3121.62 |
| V3053.01.000.0040.00 |
IndyMac Mortgage Servicing/ Corelogic |
$2710.50 |
| W0100.00.042.0010.01 |
Herman Skloss/Sascon Inc |
$4719.12 |
C.
| Acct# |
Payer |
Amt |
| A5410.03.000.0001.00 |
Corelogic Commercial Tax Services |
$8788.73 |
| B0300.00.015.0023.00 |
JP Future LLC |
$3538.00 |
| M2170.00.000.0016.00 |
Corelogic Commercial Tax Services |
$3174.32 |
| P5380.00.000.0027.00 |
Corelogic/Capital One |
$3510.20 |
| R4390.02.000.0087.00 |
PHH C/o Corelogic |
$4282.97 |
| W5900.00.002.0000.07 |
De Alba Uriel & Dora G |
$2767.38 |
D.
| Acct# |
Payer |
Amt |
| M3961.00.000.0001.01 |
Rio Grande Container & Cano FAMCO |
$11242.96 |
E.
| Acct# |
Payer |
Amt |
| C2550.00.000.0026.00 |
Loan Care / Corelogic |
$3664.27 |
10.
Membership Dues:
A.
Requesting approval of payment for year 2012 membership dues for Chief Administrator Pat Medina to the Sheriff's Association of Texas in the amount of $25.00.
B.
Approval of 2012-2013 renewal membership services fees for the Regional Organized Crime Information Center (ROCIC) (Requisition#217321) in the amount of $150.00 for the Hidalgo HIDTA Task Force with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Aduitor.
C.
Requesting approval of payment for year 2012 membership dues for Sergeant Reginald Jackson, Deputy Sheriff Rick Salazar, Deputy Sheriff Blas Garcia and Deputy Sheriff Graciano Gamino to the Texas Narcotic Officers Association for the amount of $40.00 each.
D.
County Clerk: Requesting approval to pay the 2012 National Association of County Recorders, Elected Officials, and Clerks (NACRC) membership dues in the total amount of $250.00 for Arturo Guajardo, Jr., with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
11.
Urban County:
A.
Request for approval of one (1) applicant in the City of Palmview area under the HOME Homeowner Occupied Housing Rehabilitation Program.
B.
Request for approval of one (1) applicant in the Countywide area under the CDBG Disaster Recovery Program.
12.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Mission 2011 TIRZ payment in the amount of $1,761,107.57 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1 and 2, City of Mission.
B.
Discussion, consideration and approval to process the City of Edinburg 2011 TIRZ payment in the amount of $59,328.57 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
C.
Discussion, consideration and approval to process payment for tax year 2011 in the amount of $210,071.01 to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company.
D.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of May 2012.
2. Pursuant to Local Government Code Section 115.035, requesting approval of the attached reports.
13.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $723,329.56 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/26/12 to 06/08/12.
| 05/26-31/12 |
$140,082.76 |
| 06/01-01/12 |
$196,144.88 |
| 06/02-08/12 |
$387,101.92 |
| TOTAL |
$723,329.56 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured Workers' Comp. (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 34,957.38 for the period of 06/01/2012 thru 06/15/2012 and requesting approval of wire transfer.
14.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Requesting approval of payment for Invoice (set forth below) submitted by Dannenbaum Engineering Company in connection to Architectural Services amid contract #C-11-097A-02-28-(PO#675757) AIA Agreement for: "Building Repairs and/or Additions and Renovations to the Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4";
a) Invoice #452504/01/XV in the amount of $ 31,227.76
B.
Acceptance and approval to renew the one (1) year as stated in Contract #C-10-026-07-20 with Lewis & Ellis Inc for the "Actuarial Consulting Services For Part I-GASB 43 AND/OR 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis with same rates, terms and conditions.
C.
Requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice etc. ) as attached hereto for: Hidalgo County-Shoeshine Concession Services" RFP No 2012-153-07-11-YZV including the re-advertising of project in the event no proposals are received and/or rejection of responses received and project is still required.
D.
Acceptance and approval of request for payment of Invoice #2011831-A in the amount of $29,111.80 and Invoice #2011831-B in the amount of $75,000.00 from TEDSI Infrastructure Group under Contract #C-10-062-0-03-16--PO#636565-through Work Authorization No.1 for Professional General Engineering Services for the "Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain from North Main Drain To County Road 3601 (Approx. 8 Miles)" Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
E.
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract for the:"SECURITY SERVICES for PARKING LOTS OWNED BY HIDALGO COUNTY" for the HIDALGO COUNTY, under the same rates, terms and conditions with VALLEY METRO SECURITY, LLC.-Effective 07/11/12, Expiring 09/08/12 or (upon completion of the procurement process which ever comes first).
F.
Acceptance and approval of Invoice #11324161 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation" C-11-054-04-12.
G.
Clarification of AI #32485 (approved by CC-6-5-12) line item b of the agenda to reflect the proper contract number as C-11-079A-06-21-Oil Patch Fuel & Supply which was approved for the one (1) year renewal.
H.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
I.
1. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 1 -"Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 1 -Phase II" (2012-065-MSS) as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department.
2. Requesting approval for Payment Applications No. 88130 and 88894 (final) in the amounts of $326,883.07 and 98,064.93 respectively from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 1 "Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 1-Phase II" an Energy Efficiency and Conservation Block Grant (EECBG) project (2012-065-MSS -PO No. 671817) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
J.
Acceptance and approval of request for payment of Invoice #11324159 in the amount of $14,076.95 as submitted by L&G Engineering-Work Authorization No. 2 thru Contract #C-08-417-12-09-PO#644483 for professional engineering services for the month of May 2012 in connection to "FM 493 from US 281 (Military Highway) to Business 83" project in Precinct #1.
K.
Public Defender:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5755APT & OFC50FIN copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Public Defender's Department through Requisition #217507 in the amount of $219.78/month, effective upon approval.
L.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Tax Assessor/Collector- "Printing and Mailing of 2012 & 2013 Tax Statements-Tax Rolls and Envelopes" -RFB NO.: 2012-121-07-11-SGS, including the re-advertising of project in the event no bids are received and /or are rejected and project is still required.
M.
Requesting authority to enter into a 12 month subscription with PublicData.com for the County Clerk's Collection's Departments use for public database, commencing upon approval of requistion #215690 in the amount of $500.00/yr.
N.
(I.T.) Information Technology:
Requesting ratification for continued technical support renewal agreement through PO#676188 for the County wide network through our membership/participation with (DIR) Department of Information Resources with Calence, LLC dba Insight Networking Contract #DIR-SDD-1369 in the $43,930.88.
O.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324135- $62,550.00 for "La Homa ROW"- C-11-312-02-07
2. Invoice No. 11324146- $25,601.46 for "Mile 2 North (From Moorefield Rd to La Homa Rd)"- C-11-195-06-28
3. Invoice No. 11324147- $53,224.83 for "Mile 2 North (Inspiration to Moorefield)"
P.
Acceptance and approval of Invoice #12-5-000007 in the amount of $9,584.24, from L&G Engineering Laboratory contracted engineer for "Sheriff's Office Substation" C-11-032C-10-11.
Q.
Approval of Request for Payment-Application No. 4 in the amount of $528,451.75 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
R.
Requesting approval of Invoice No. 04.0312 SO in the amount of $18,891.20, from contracted engineer, Dos Logistics, Inc. for the, " Construction of the Sheriff's Office Substation in the Pct 1 Area." C-08-223-11-04
S.
Hidalgo County Health Department is formally requesting to remove 40 assets listed on exhibit "A" (attached here to) from the Hidalgo County inventory list.
T.
Requesting approval of payment for R. Gutierrez Engineering for the following invoices:
| Incoice # |
Project Name |
Amount |
PO # |
| 3155 |
Minnesota Drain Project |
$10,572.36 |
666710 |
| 3164 |
McColl Rd. II Gas Line Easement Surveys |
$33,600.00 |
673830 |
with authority to issue payment after review and auditing procedures are completed by County Auditor's Office.
U.
Request approval of Application for Payment No.2 in the amount of $92,147.24 from Saenz Utility Contractors, Ltd. awarded contractor for "Tower Rd Phase I Project", #C-11-044A-06-28, with authority to issue payment after audit and processing procedures are complete by County Auditor.
V.
Approval of Request for Payment No. 21 (A-E Fees) from project architect, V-A Architecture, through contract #C-09-037-01-13 in connection with the design and construction of the: "New Administration Offices for Hidalgo County Pct.2 and Other County Offices:
1. New Pct.2 Administration PO #617618 $247.75
2. Health Clinic PO#622522 $182.31
3. WIC Clinic PO #622523 $43.20
4. Tax Assessor Office PO #622524 $132.17
5. JP's / Constables Office PO #622525 $167.97
W.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324153-$6,200.00 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
2. Invoice No. 11324154-$4,400.00 for "FM 681 From FM 2221/FM 492" -C-09-192A-06-08
X.
WIC:
Requesting ratification of Purchase Order 676306 for (WCT) World Class Training for a Training Proposal/Agreement for the WIC Program on August 22&24, 2012 at the McAllen Memorial Library located on 601 N. Main Street in Mcallen Texas with a total cost of $3,450.00.