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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 26, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
1. Approval to accept settlement check from Old American Insurance Company in the amount of $3,500.00 to settle auto accident with County vehicle. (Sheriff's Office)
2. Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign property damage release form to settle claim with Old American Insurance Company.
2. Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign property damage release form to settle claim with Old American Insurance Company.
C.
Approval to accept settlement check from Allstate Insurance Company in the amount of $15,488.81 to settle total loss auto accident with County vehicle. (Sheriff's Office)
D.
Approval to submit request for funds (unclaimed capital credits) from the Texas Comptroller of Public Accounts as authorized under Section 74.602 of the Texas Property Code, with authority for County Judge to sign the letter of request.
6.
County Judge's Office:
A.
2010 Census Update/Powerpoint Presentation
B.
Approval of Resolution in support of the Cameron County Regional Mobility Authority's South Padre Island 2nd Access Project and recommended alternative
C.
Resolution in honor of Edinburg CISD for achievements in HEB's 2012 Excellence in Education Awards
D.
Presentation and discussion regarding Hidalgo County's efforts to report final dispositions of cases for adult arrests recorded for the calendar years 2006-2010
E.
Discussion, consideration, and approval to renew Guidelines and Criteria for Granting Tax Abatements in Hidalgo County.
F.
Authorization for County Judge to sign and submit the 2012 Eligibility Certification Form for the Texas Homeland Security State Adminstrative Agency (THSSAA)
7.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization for Hidalgo County Health & Human Services Dept. to apply for the Community Transformation Grant. The purpose of this program is to prevent heart attack, stroke, cancer, diabetes and other leading chronic disease causes of death or disability through implementation of a variety of evidence based programs, policies and infrastructure improvements to promote healthy lifestyles in small communities.
C.
Requesting authorization for Hidalgo County Health & Human Services Dept. to participate in a Professional Provider Network and Health Maintenance Organization Network with Blue Cross Blue Shield of Texas.
D.
Requesting authorization for Hidalgo County Health & Human Services Dept. to participate in the United Healthcare Business Associate Agreement.
8.
Emergency Management - Oscar Montoya:
A.
Authorization and approval to accept a revision to the performance period which will be from August 1, 2010 to July 31, 2012 for the 2010 Homeland Security Grant Program from the Texas Division of Emergency Management, with authority for County Judge to sign the required documentation.
9.
IT Department - Renan Ramirez
A.
Facilities Management:
Authorization to change employee name and change MDN through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to change employee name and change MDN through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Delete Name: | Delete Employee #: | Delete MDN: | Transferring to Employee: | Employee #: | MDN: |
| Fernando Martinez | 186066 | 956-289-0197 | Rogelio Salinas | 137995 | ISSUE NEW MDN |
B.
Facilities Management:
Authorization and approval of current service plan through the County's membership/participation with CONTRACT: DIR-SDD-604 with VERIZON WIRELESS (Requisition# 209484) for the following:
Authorization and approval of current service plan through the County's membership/participation with CONTRACT: DIR-SDD-604 with VERIZON WIRELESS (Requisition# 209484) for the following:
| Employee Name: | Employee ID: | Service Plan: | Service Plan Cost: | Months: | MDN: |
| Richard Sunday | 175781 | Unlimited Data Plan | $37.99 + $5.00 taxes/fees = $42.99 month | June-Dec 2010 | 956-929-0433 |
C.
Colonia Access Program:
Authorization to purchase new cellular phone service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization to purchase new cellular phone service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Description: | Department: | Employee Name: | Employee #: | Service Plan: | Equipment Cost: |
| New Activation | Colonia Access Program | John Paul Lugo | 115363 | America's Choice II 600 Share Unl. IN NW+200 Txt/pix/flix @ $42.99 + $5.00 taxes/fees += $47.99/mo | Samsung Convoy 2 @ $0. |
10.
Urban County - Diana Serna:
A.
The Urban County Program requests approval of Sub-Recipient Agreements with the following for Program Year 25 (2012). (See attached exhibits)
| Children's Advocacy Center | CAMP University |
| CASA of Hidalgo County | Easter Seals of the RGV |
| Food Bank of RGV |
B.
The Urban County Program is requesting the County's approval and payment of an origination of 1% in order to renew an existing $500,000 Line of Credit with First National Bank of Edinburg for the Colonia Construction Grant.
C.
1. Urban County Program (UCP) is requesting Commissioner's Court consideration and approval to appoint the UCP Executive Director as the Program Compliance Officer to ensure compliance for the following:
a. Compliance Officer(s) regarding nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) regulations implementing Section 504 & Equal Opportunity/Fair Housing Officer(s),
b. Labor Standards Officer(s) for HUD, General Land Office (GLO), Texas Department of Agriculture (TDA), and the Texas Department of Housing and Community Affairs (TDHCA) projects, and
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with the compliance officer appointments.
a. Compliance Officer(s) regarding nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) regulations implementing Section 504 & Equal Opportunity/Fair Housing Officer(s),
b. Labor Standards Officer(s) for HUD, General Land Office (GLO), Texas Department of Agriculture (TDA), and the Texas Department of Housing and Community Affairs (TDHCA) projects, and
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with the compliance officer appointments.
D.
Urban County Program (UCP) is requesting Commissioner's Court consideration and approval of appointing the Urban County Program, Executive Director as the Self Help Center (SHC) Coordinator:
Consideration and approval to authorize the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Community Development Program, Texas Department of Housing and Community Affairs (TDHCA)-Office of Colonia Initiatives (OCI) Self Help Center Fund application(s).
Consideration and approval to authorize the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Community Development Program, Texas Department of Housing and Community Affairs (TDHCA)-Office of Colonia Initiatives (OCI) Self Help Center Fund application(s).
E.
Requesting approval of Urban County Program Interlocal Agreements with (16) member City Consortium for Urban County Program Year 25 (2012) and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements.
F.
Urban County Program is requesting Commissioner's Court formal rejection of bids that were submitted and opened April 25, 2012 at Hidalgo County's Purchasing Department for the Texas Department of Agriculture (TDA) Contract No. 729055-for providing first-time public sewer service to colonias located in Pct. No. 1: Saenz Colonia, De Anda Colonia & Perez Subdivision including approval to authorize the County Judge to sign any and all documents associated with Texas Department of Agriculture (TDA) Contract No. 729055.
G.
The Urban County Program, on behalf of Hidalgo County Precinct No. 3, is requesting approval and award of best and final negotiated contract with Javier Hinojosa Engineering, in the amount of $631,834.00 utilizing Round 2.1 Disaster Recovery Funds of the Texas General Land Office (GLO) Contract No. 12-406-000-6453/DRS010068.
H.
The Urban County Program requests approval of Sub-Recipient Agreements with the following for Program Year 25 (2012). (See attached exhibits)
| Nuestra Clinica Del Valle, Inc. | Open Hands Community Charitable Services |
| LRGVDC- Valley Metro | Senior Community Outreach Services, Inc. |
| Boys & Girls Club of Mission |
I.
The Urban County Program requests approval of Sub-Recipient Agreements with the following for Program Year 25 (2012). (See attached exhibits)
| Amigos Del Valle, Inc. | Arise South Tower |
| Boys & Girls Club of Alamo/ San Juan | Boys & Girls Club of Edinburg-RGV |
| Boys & Girls Club of Pharr |
J.
The Urban County Program requests approval of Sub-Recipient Agreements with the following for Program Year 25 (2012). (See attached exhibits)
| LRGVDC- Foster Grandparent Program | Girl Scouts of Greater South Texas |
| Hope Family Health Center | La Union del Pueblo Entero |
| Women Together Foundation, Inc. |
K.
Request for approval of six (6) month extension for an Urban County Program – Community Housing Development Organization (CHDO) contract.
11.
WIC - Norma Longoria:
A.
WIC Program (1292):
1.Permission to apply for the following grants:
2.WIC - BF (1292):
a. Approval to amend the 2012 Budget for the WIC BF Peer Counselor Grant in the amount of $82,463.00
b. Approval of Certification of Revenues as certified by the County Auditor in the amount of $82,463.00.
c. Approval of appropriation of funds for the 2012 WIC BF Peer Counselor Grant.
3.WIC - Lactation Services (1292):
a. Approval to amend the 2012 Budget for the WIC Lactation Services Grant in the amount of $11,410.00
b. Approval of Certification of Revenues as certified by the County Auditor in the amount of $11,410.00.
c. Approval of appropriation of funds for the 2012 WIC Lactation Services Grant.
1.Permission to apply for the following grants:
| Grant Name: | Amount | Year |
| Nutrition Physical Activity & Obesity Prevention Grant | $50,000.00 | 2013 |
| Obesity Prevention Mini Grant | $18,000.00 | 2013 |
| March of Dimes Community Award Grant | $ 3,000.00 | 2013 |
2.WIC - BF (1292):
a. Approval to amend the 2012 Budget for the WIC BF Peer Counselor Grant in the amount of $82,463.00
b. Approval of Certification of Revenues as certified by the County Auditor in the amount of $82,463.00.
c. Approval of appropriation of funds for the 2012 WIC BF Peer Counselor Grant.
3.WIC - Lactation Services (1292):
a. Approval to amend the 2012 Budget for the WIC Lactation Services Grant in the amount of $11,410.00
b. Approval of Certification of Revenues as certified by the County Auditor in the amount of $11,410.00.
c. Approval of appropriation of funds for the 2012 WIC Lactation Services Grant.
12.
Head Start - Teresa Flores:
A.
Acceptance and Approval to Award the Best Valued Proposal from Job Order Contractor, Alpha Building Corp. (awarded JOC through HCDE-Choice Facility Parterns) in the Amount of $176,683.24 for Building Repairs/Renovations, Additions and/or Alternations Project#2012-018006-12 to the Palmview III Head Start Center, Located at 1208 Paula Drive, Palmview, Texas
13.
Right of Way - Joe Pena:
A.
Discussion and Authorization for County Judge to execute Electric Utility Easement in favor of Magic Valley Electric Cooperative, Inc. for the Pct. #1 Sheriff's Substation.
B.
Approval to accept offer from Texas Department of Transportation for purchase of property located on FM 681 known as Parcels 12 and 13 (from SH 107 to FM 681 N @ FM 2221).
C.
Authorization for the County Judge to Execute Earnest Money Contract. Authorization for County Auditor to issue checks payable in the amount of $1000 to Valley Land Title and $100 to Eloy Zuniga.
14.
Precinct #2 - Comm. H. Palacios
A.
Presentation for consideration, discussion, acceptance and approval of the following with Saenz Utility Contractors, Ltd. for El Dora Road & Drainage Improvements Project, as submitted and recommended by project engineer R. Sesin;
a. Certificate of Substantial Completion
b. Application for Retainage in the amount of $19,433.68
c. Certificate of Construction Completion reflecting completion date of March 12, 2012
with authority for County Judge or Court member to execute documents
a. Certificate of Substantial Completion
b. Application for Retainage in the amount of $19,433.68
c. Certificate of Construction Completion reflecting completion date of March 12, 2012
with authority for County Judge or Court member to execute documents
15.
Precinct #3 - Comm. Flores:
A.
Approval to accept donation from the La Joya Lions Club of 6-8 oak trees to be planted at the baseball park in Los Ebanos
16.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration and approval to surplus improvements ($ 0.00 value) located on 2 tracts of land totaling 8.76 acres out of lot (15) fifteen, section 245 of the Texas-Mexican Railway survey of land for the purpose of disposition to another political subdivision.
2. Discussion, consideration and approval to surplus 2 tracts of land totaling 8.76 acres out of lot (15) fifteen, section 245 of the Texas-Mexican Railway survey of land for the purpose of disposition to another political subdivision. (appraised value $385,596.00)
2. Discussion, consideration and approval of an Interlocal Cooperation Agreement Between Hidalgo County Drainage District #1 and the County of Hidalgo for the sale and purchase terms of tract #1 (exhibit A) and Tract #3 (exhibit B) to Hidalgo County Drainage District #1 made payable by funds of the Drainage District for a total of $385,596.00.
2. Discussion, consideration and approval to surplus 2 tracts of land totaling 8.76 acres out of lot (15) fifteen, section 245 of the Texas-Mexican Railway survey of land for the purpose of disposition to another political subdivision. (appraised value $385,596.00)
2. Discussion, consideration and approval of an Interlocal Cooperation Agreement Between Hidalgo County Drainage District #1 and the County of Hidalgo for the sale and purchase terms of tract #1 (exhibit A) and Tract #3 (exhibit B) to Hidalgo County Drainage District #1 made payable by funds of the Drainage District for a total of $385,596.00.
B.
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement between County of Hidalgo and Texas Department of Transportation for Mile 2 North from SH 364 to Moorefield Road project.
2. Authority for County Judge to sign the Advance Funding Agreement.
3. Approval to pay TxDot the proportionate share ($16,103.00) of the estimated cost for the Mile 2 North from SH 364 to Moorefield Road project.
2. Authority for County Judge to sign the Advance Funding Agreement.
3. Approval to pay TxDot the proportionate share ($16,103.00) of the estimated cost for the Mile 2 North from SH 364 to Moorefield Road project.
C.
Approval to apply for a secondary RRE (responsible reporting entity) id number as per Section 111 of the Medicare, Medicaid and SCHIP Extension act of 2007 required by employers for reporting liability claims.
D.
Presentation and discussion on the Monthly Budget Report for the month of May 2012.
E.
Texas Association of Counties (TAC):
Approval to pay Texas Association of Counties (TAC) the amount of $15,669.30 to cover deficit due to unemployment claims exceeding quarterly deposit for the first quarter of 2012, with authority for County Treasurer to issue payment/ check after auditing procedures are completed by the County Auditor.
Approval to pay Texas Association of Counties (TAC) the amount of $15,669.30 to cover deficit due to unemployment claims exceeding quarterly deposit for the first quarter of 2012, with authority for County Treasurer to issue payment/ check after auditing procedures are completed by the County Auditor.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval of "First Amendment" to Agreement #C-10-343-05-10 with First Southwest Company in connection to RFP No: 2010-343-11-10-YZV-Financial Advisory Services in order to clarify the fees as shown on Appendix A of current agreement and replace with the revised adjusted "Attachment A-Appendix A".
5.
a. Requesting approval for County's option to exercise the final year extension as provided under the Requirements/Terms and conditions of the Hidalgo County RFP/Q- "Pool of Professional Consultants to Seek Funding and Assistance Through Federal and State Agencies, Private Sector(s) and Other Sources", or if not approved, in the alternative;
b. Requesting authority to advertise a Request for Proposals with qualifications for "Pool of Professional Consultants to Seek Funding and Assistance Through State, Federal and Private Sector(s) and other Sources (Including all funding sources, program and entities); or
c. Requesting authority to advertise a Request for Proposals with qualifications for "Professional Consultant to Seek Funding and Assistance Through State, Federal and Private Sector(s) and other Sources (Including all funding sources, program and entities), utilizing the original procurement packet.
b. Requesting authority to advertise a Request for Proposals with qualifications for "Pool of Professional Consultants to Seek Funding and Assistance Through State, Federal and Private Sector(s) and other Sources (Including all funding sources, program and entities); or
c. Requesting authority to advertise a Request for Proposals with qualifications for "Professional Consultant to Seek Funding and Assistance Through State, Federal and Private Sector(s) and other Sources (Including all funding sources, program and entities), utilizing the original procurement packet.
6.
Presentation for discussion, consideration and action in connection with the mandatory inclusion of a document into the procurement packet for construction projects under both LEGAL NOTICES and BID/PROPOSAL PAGES titled:
1. Statement of Credentials; 2. Qualification & Reference Questionnaire; or, 3; Combination of Both;
with drafts attached herein so as to assist Hidalgo County in evaluating bidders/proposers as "responsible" in preparation for bid/proposal awards as other counties and/or cities require.
1. Statement of Credentials; 2. Qualification & Reference Questionnaire; or, 3; Combination of Both;
with drafts attached herein so as to assist Hidalgo County in evaluating bidders/proposers as "responsible" in preparation for bid/proposal awards as other counties and/or cities require.
7.
a. Approving exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(7), an item that can be obtained from only one source as various State/Local Statutes, Administrative, Election, Family, Tax Codes, Etc. (i.e. Gov't. Code 2051, Tx. Local Gov't. Code 262, Tx. Adm. Code, etc.) and all Other Applicable laws that dictate publication;
b. Approval of a Sole Source Declaration for "The Monitor" for the purpose of publising all types of statutory (as described herein) ads and notices necessary and required by Hidalgo County (elected offices, departments and/or programs) inasmuch as The Monitor covers a county-wide circulation, publishes daily, devotes not less than 25% of total column lineage to general interest items, and is entered as second-class postal matter in the county published;
c. Authority to purchase ad or notice space from The Monitor (through the requisition and Purchase Order protocol) for as long as The Monitor continues as said Sole Source Provider.
b. Approval of a Sole Source Declaration for "The Monitor" for the purpose of publising all types of statutory (as described herein) ads and notices necessary and required by Hidalgo County (elected offices, departments and/or programs) inasmuch as The Monitor covers a county-wide circulation, publishes daily, devotes not less than 25% of total column lineage to general interest items, and is entered as second-class postal matter in the county published;
c. Authority to purchase ad or notice space from The Monitor (through the requisition and Purchase Order protocol) for as long as The Monitor continues as said Sole Source Provider.
8.
Appointment and/or designation by Commissioner's Court to select/assign an evaluation committee to evaluate and score the request for proposals received for the following projects:
a) RFP No.: 2012-034-06-13-CGA-Placement, Housing, Detention and Supervision of Hidalgo County Inmates",
b) RFP No.: 2012-108--06-13-CGA-Voluntary (Post-Tax) Emergency Air Ambulance Services" on a payroll deduction basis;
a) RFP No.: 2012-034-06-13-CGA-Placement, Housing, Detention and Supervision of Hidalgo County Inmates",
b) RFP No.: 2012-108--06-13-CGA-Voluntary (Post-Tax) Emergency Air Ambulance Services" on a payroll deduction basis;
9.
Requesting approval of a "Revision" to the current Hidalgo County Purchasing Policies & Procedures, specifically, the addition of Provision 7.04.09- Requiring that the Purchasing Department (before a bid award) to search
www.epls.gov to verify Debarment so as to comply with the Texas Homeland Secruity State Administrative Agency (Monitoring Report noting the category of NI-Needs Improvement) on the CAP-Corrective Action Plan.
B.
Pct. 2
1.
Presentation of sole bid received from Roy's Hauling Service as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled : Hidalgo County Precinct No. 2- "Hauling Services for all Road Materials" through bid project No. 2012-055-03-28-SGS.
C.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services for on call services within Precinct No. 4:
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services for on call services within Precinct No. 4:
| Evaluator | Dos Logistics | LeFevre | TEDSI |
| Evaluator | 98 | 96 | 94 |
| Total |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services (on call services) for Precinct #4:
d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
e. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Architectural Firms for building repairs and/or renovations for projects in Precinct No. 4:,
| Evaluators | Alcoser Garcia Associates | Dannenbaum Engineering | VA Architecture |
| Evaluators | 92 | 96 | 94 |
| Ranking |
f. Authority for the Purchasing Department to negotiate a professional (Architectural Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional architectural services building repairs and or renovations for projects within Precinct No. 4.
2.
a. Approval to purchase One (1) New 2013 or Newer Chevrolet 1500 Silverado PU through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet (Contract #VE11-11) in the amount of $18,490.00 which includes a $600.00 HGAC administration fee and delivery for ( Project #2012-162-OGG); or, if not approved,
b. Authority to advertise sealed procurement for the vehicles described above and herein, using the information detailed to finalize general and minimum specifications.
b. Authority to advertise sealed procurement for the vehicles described above and herein, using the information detailed to finalize general and minimum specifications.
D.
Elections Department:
1.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024 (a)(7) "an item that can be obtained from only one source; through requisitions #214858 & 214846 for the following services:
b. Requesting approval of a "Sole Source Declaration" for SOE SOFTWARES with authority to purchase and enter into an agreement for the following softwares with licenses, support and maintenance services detailed herein:
1. Clarity Control Software Suite & Licenses; and,
2. Clarity ENR Software & Licenses
which provdies web-based graphical presentation of Election Night Results (ENR) including travel when necessary & requested by Election's Department (as part of Clarity Election Suite Hosting and Support Agreement and in accordance wth Hidalgo County's Travel Policies & Procedures) in the amounts detailed:
CLARITY CONTROL PRICING SERVICE PRICE
Software License Price $47,600
Statewide Discount – 20% (*) $14,280
Software License Total (One Time) $33,320
Implementation (One Time)$8,996
Ongoing Assurance $7,664
FIRST YEAR COST $49,980
CLARITY ENR PRICING SERVICE PRICE
Software License Price $66,298
Statewide Discount – 20% (*) $13,260
Software License Total (One Time) $53,038
Implementation (One Time)$13,259
Ongoing Assurance $13,259
FIRST YEAR COST $79,556
TOTAL FIRST YEAR COST $129,536
b. Requesting approval of a "Sole Source Declaration" for SOE SOFTWARES with authority to purchase and enter into an agreement for the following softwares with licenses, support and maintenance services detailed herein:
1. Clarity Control Software Suite & Licenses; and,
2. Clarity ENR Software & Licenses
which provdies web-based graphical presentation of Election Night Results (ENR) including travel when necessary & requested by Election's Department (as part of Clarity Election Suite Hosting and Support Agreement and in accordance wth Hidalgo County's Travel Policies & Procedures) in the amounts detailed:
CLARITY CONTROL PRICING SERVICE PRICE
Software License Price $47,600
Statewide Discount – 20% (*) $14,280
Software License Total (One Time) $33,320
Implementation (One Time)$8,996
Ongoing Assurance $7,664
FIRST YEAR COST $49,980
CLARITY ENR PRICING SERVICE PRICE
Software License Price $66,298
Statewide Discount – 20% (*) $13,260
Software License Total (One Time) $53,038
Implementation (One Time)$13,259
Ongoing Assurance $13,259
FIRST YEAR COST $79,556
TOTAL FIRST YEAR COST $129,536
E.
WIC
1.
Presentation of sole bid received from Campbell's Services as further detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County WIC Program-" Floor Maintenance for all WIC Clinics located in Hidalgo County" through project No.: 2012-051-04-04-SGS.
2.
Presentation of sole response received as further detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for the following WIC Program projects:
| RFB No | Bid Description | Recommend Vendor/Bidder |
| 2012-052-05-23 | Lease of Office Space City of Edinburg | Dr. Ralph H. Jackson |
| 2012-054-05-23 | Lease of Office Space City of Alton | Miguel L. Barboza Jr. |
F.
Colonia Access Program Pct. 1
1.
Requesting the following for Mid-Valley Subdivision between Hidalgo County and Asago, LLC dba Asago Construction:
a. Approval of final construction contract (CC previously approved to award on 05-01-12) for C-CAP-12-049-05-01 in the amount of $317,767.00;
b. Approval of First Amendment to contract # C-CAP-12-049-05-01 to
(1.) Increase the sum to $327,181.08; &
(2.) Delete the outdated prevailing wage rates-Davis-Bacon; (Decision Number 02/09/2007 TX29) and replace with current prevailing wage rates-Davis-Bacon; (Decision Number TX120008 01-06-2012 TX8) in the Contract.
a. Approval of final construction contract (CC previously approved to award on 05-01-12) for C-CAP-12-049-05-01 in the amount of $317,767.00;
b. Approval of First Amendment to contract # C-CAP-12-049-05-01 to
(1.) Increase the sum to $327,181.08; &
(2.) Delete the outdated prevailing wage rates-Davis-Bacon; (Decision Number 02/09/2007 TX29) and replace with current prevailing wage rates-Davis-Bacon; (Decision Number TX120008 01-06-2012 TX8) in the Contract.
G.
Colonia Access Program Pct. 2
1.
a. Requesting approval of "Supplemental Agreement No. 2" to C-CAP-08-023A-09-02 between Hidalgo County and Millennium Engineers Group, Inc. to revise "Attachment A" and make part of agreement resulting in an increase of $4,605.00 in the estimated amount.
b. Requesting approval of Amendment No. 4 to Work Authorization No. 3 with Millennium Engineers Group, Inc. to Replace Exhibit D with Revised Exhibit D resulting in an increase of $4,605.00
b. Requesting approval of Amendment No. 4 to Work Authorization No. 3 with Millennium Engineers Group, Inc. to Replace Exhibit D with Revised Exhibit D resulting in an increase of $4,605.00
H.
Colonia Access Program Pct. 3
1.
Requesting approval of Eberle Materials, Inc. as sub-contractor for the following Pct. #3 BCAP-Round III projects with Saenz Utility Contractors, LTD as submitted through project engineer Javier Hinojosa Engineering:
a.) C-CAP-12-019-03-31 "Road & Drainage Construction for Munoz Subdivision" (Pct #3) with Saenz Utility Contractors;
b.) C-CAP-12-020-01-24 "Road & Drainage Construction for Havana Subdivision" (Pct #3) with Saenz Utility Contractors.
a.) C-CAP-12-019-03-31 "Road & Drainage Construction for Munoz Subdivision" (Pct #3) with Saenz Utility Contractors;
b.) C-CAP-12-020-01-24 "Road & Drainage Construction for Havana Subdivision" (Pct #3) with Saenz Utility Contractors.
I.
Sheriff's Office
1.
Recommending award and approval to issue a purchase order to the sole bidder (Ron Hoover Companies of Donna, Inc. )meeting all specifications and/or requirements for "Hidalgo County Sheriff's Office-Purchase of Two (2) Used 2007 or 2008 or newer Motor Homes". RFB No.: 2012-088-05-02-MEG
2.
Approval of Architect's Supplemental Instructions No. 1 (funded from the Allowances/Contingency) in the amount of $25,277.00, to contractor D. Wilson Construction Co., in connection with the "Sheriff's Office Substation in the Pct 1 Area"-C-11-032-12-13.
18.
Open Forum
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation:
- Adelco Roofing
- Norma Hernandez dba CV Services
C.
Claim of Mateo Rosales
D.
Claim of Linda Garza
E.
Claim of AT&T
F.
Claim of Jose M. Rodriguez & Gonzalo Rodriguez
G.
Claim of Dinora Mariscal
H.
Claim of Andres Lozano
I.
Claim of Andy Taylor & Associates
J.
Claim of Brian Valadez
K.
EEOC Charge No. 451-2012-00336; Nancy Salinas v. Hidalgo County Community Service Agency
L.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Hard Core - Tax Abatement.
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
- Adelco Roofing
- Norma Hernandez dba CV Services
C.
Claim of Mateo Rosales
D.
Claim of Linda Garza
E.
Claim of AT&T
F.
Claim of Jose M. Rodriguez & Gonzalo Rodriguez
G.
Claim of Dinora Mariscal
H.
Claim of Andres Lozano
I.
Claim of Andy Taylor & Associates
J.
Claim of Brian Valadez
K.
EEOC Charge No. 451-2012-00336; Nancy Salinas v. Hidalgo County Community Service Agency
L.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Hard Core - Tax Abatement.
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn