CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 23, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Health Department - Eddie Olivarez:
A.
Requesting authorization and approval to accept the Educational Experience Affiliation Agreement, and College of Health Sciences and Human Services Program Agreement between University of Texas Pan American and Hidalgo County Health Department for clinical student educational experience.
9.
Office of the County Judge:
A.
Presentation regarding the upcoming 10K/2Mile Run/Walk - David Chavana
B.
Discussion regarding the rescheduling of the January 30th meeting to January 29th (Monday) due to absence of court members attending conference
C.
1. Discussion, consideration and possible action on appointment and/or re-appointment of Hidalgo County Historical Commission members.
2. Discussion, consideration and possible action on amending the current Hidalgo County Historical Commission by-laws
2. Discussion, consideration and possible action on amending the current Hidalgo County Historical Commission by-laws
D.
1. Public Hearing to consider/approve Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
2. Consider/Approve Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
3. Approval of Resolution of Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
2. Consider/Approve Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
3. Approval of Resolution of Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
10.
Urban County - Diana Serna:
A.
Requesting authorization from Hidalgo County Commissioners Court to authorize a waiver request for pre-award costs to the U.S. Department of Housing and Urban Development.
11.
Planning Department - Raul Sesin:
A.
1. FINAL APPROVAL
A. Alarcon Subdivision – Pct. 4 (Oscar Alarcon, Jr.)
2. PARTIAL RELEASE OF LETTER OF CREDIT
A. Falcon's Nest Subdivision Phase I – Pct. 4 (Juan D. Salinas III)
12.
Tax Office - Armando Barrera:
A.
Approval of interfund transfer 2007-Tax Office (1100 & 1246)
13.
County Auditor - Ray Eufracio:
A.
Requesting approval to reclassify vacant slot # 006 to Senior Internal Auditor
14.
Pct. #2 - Comm. Palacios:
A.
Precinct # 2 - Road & Bridge (1202):
1. Discussion, consideration and approval to delete Maintenance I position (vacant), slot #122-006-0053, with budgeted salary of $19,984.00.
2. Discussion, consideration and approval to create one (1) full-time Maintenance II position, slot # 122-006-0064, and set salary at $21,840.00.
3. Approval of revised Salary Schedule.
1. Discussion, consideration and approval to delete Maintenance I position (vacant), slot #122-006-0053, with budgeted salary of $19,984.00.
2. Discussion, consideration and approval to create one (1) full-time Maintenance II position, slot # 122-006-0064, and set salary at $21,840.00.
3. Approval of revised Salary Schedule.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Approval of Request for payment on Invoice No. 25004.06 in the amount of $4,490.00 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for
"Construction of Offices at the Property Formally Known As the Kmart Building." C-05-09-08-23
6.
A. Approval of proposed text (as attached hereto) of building plaque for K-Mart Building as requested by project architect ROFA;
B. Action, if applicable, on naming the K-Mart Building and thus adding any additional wording to the building plaque.
B. Action, if applicable, on naming the K-Mart Building and thus adding any additional wording to the building plaque.
7.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
8.
Approval of Request for Payment in the amount of $20,914.00 Invoice No. 05-228 from Hinojosa Engineering(contracted Engineer) for New Adult Probation Facility for Additional Engineering .Services under Contract No. C-06-396-10-24 (Fund 1301)
9.
Approval of Request for Payment Invoice No. 24032PMT10 in the amount of $12,062.01 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for "New Adult Probation Facility." C-04-303-11-09
10.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
11.
Requesting approval to reject all bids received with authority to re-advertise project for: "Hidalgo County Welding Services and Supplies"-RFB, due to modifications to specifications. New Bid No. 2007-037-02-14-MSS.
12.
Requesting ratification of extension of bid opening date from Wednesday, January 17, 2007 to January 24, 2007 through Addendum and as permitted under 262.026 (a) for Hidalgo County's Request for Bids (RFB) for: Humane Services to Quarantine Dogs, Cats and other Small Animals for Hidalgo County
13.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(a), (4) a professional service for the provision of civil engineering services in connection with Construction Staking for Parking Lot for the New Adult Probation Department building and as recommended by project architect, Rike Ogden Figueroa Allex Architects.
2. Requesting authority to negotiate professional engineering services contract (subject to legal review) with Hinojosa Engineering, Inc.for: Construction Staking for the Parking Lot for the New Adult Probation Department building.
2. Requesting authority to negotiate professional engineering services contract (subject to legal review) with Hinojosa Engineering, Inc.for: Construction Staking for the Parking Lot for the New Adult Probation Department building.
14.
Requesting authority to exercise the sixty (60) day grace period extension, so as not to have lapse in service until new bid is completed and awarded, as provided under the current agreements for the following contracts:
a. Hauling Services of All Rd Materials – Precinct No 4 -> Awarded to - Roy's Hauling Service
b. Type D Hot Mix (Gravel & Limestone) – Hidalgo County -> Awarded to Primary – Frontera Materials Secondary – Valley Caliche Products
c. Hot Mix-Cold Laid – Hidalgo County -> Awarded to – Frontera Materials
d. Hauling Services – Precinct No 2 -> Awarded to Primary – Universal Truckers, Inc. Secondary – Roy's Hauling Service
e. MS-1 Emulsified Asphalt – Hidalgo County -> Awarded to Performance Grade Asphalt
15.
A. Presentation for discussion, consideration and authority to select an engineering firm (through the scoring, grading and evaluation of a least three (3) firms from the County approved "Pool") in connection with the review and updating of the the Phase I Report submitted to CC on 2-28-06 in connection with the study conducted for: "GIS-Architectural and System Design Requirements" Project;
B. Discussion, consideration and action (if applicable) on the funding of components, including, but not limited to,f the "GIS-Architectural and System Disign Requirements" such as Phase II, Outsourcing of Data Hosting and Maintenance for County'sGIS Base Map or the acquisition by the County of GIS Computer Equipment, Software and Peripherals iand the creation and funding of staff positions.
B. Discussion, consideration and action (if applicable) on the funding of components, including, but not limited to,f the "GIS-Architectural and System Disign Requirements" such as Phase II, Outsourcing of Data Hosting and Maintenance for County'sGIS Base Map or the acquisition by the County of GIS Computer Equipment, Software and Peripherals iand the creation and funding of staff positions.
16.
DEPARTMENT INFORMATION RESOURCE
A. Requesting authority to purchase computer equipment and peripherals from Calence LLC. through DIR Contract #SDD-236 for the (Elections Dept.) requisition #102951for a total of $11,402.40 Asset #'s 46221 & 46222.
A. Requesting authority to purchase computer equipment and peripherals from Calence LLC. through DIR Contract #SDD-236 for the (Elections Dept.) requisition #102951for a total of $11,402.40 Asset #'s 46221 & 46222.
B. Requesting authority to enter into a one year software program maintenance with IBM Corporation for (IT Dept.) requisition #103190 in the total amount of $5,616.00
17.
A.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267652 in the amount of $ 10,000.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No.
C-06-313-09-05 -"Engineering Services-Feasibility Studies" for Precinct No. 1.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267731 in the amount of $ 2,500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05 -"Engineering Services-Feasibility Studies" for Precinct No. 1.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267808 in the amount of $ 12,500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05 -"Engineering Services-Feasibility Studies" for Precinct No. 1.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267731 in the amount of $ 2,500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05 -"Engineering Services-Feasibility Studies" for Precinct No. 1.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267808 in the amount of $ 12,500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05 -"Engineering Services-Feasibility Studies" for Precinct No. 1.
B.
Prct. 2
1.
Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 3 for "McColl Rd. (with an estimated cost of $ 20,000.00) and Work Authorization No. 4 (with an estimated cost of $ 11,067.00) for Nadia Street" with R. Gutierrez Engineering Corporation to provide engineer services to Hidalgo County Pct. #2 C-06-251-08-15
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 2150 in the amount of $29,019.58 and Invoice No. 2153 in the amount of $29,019.56 from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "South I Rd." with authority for Auditor to issue payment after review, audit, and processing procedures completed.
3.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(4), '...a professional service' for the provision of architectural services for the design and/or construction of South Tower Park for Hidalgo County Precinct #2;
B. Requesting authority to negotiate an architectual services contract (AIA format between owner and architect) subject to legal review with the highest scored/ranked firm (evaluated from the approved "Pool" of architectual firms) of ___________________________________________;
B. Requesting authority to negotiate an architectual services contract (AIA format between owner and architect) subject to legal review with the highest scored/ranked firm (evaluated from the approved "Pool" of architectual firms) of ___________________________________________;
C.
Prct. 4
1.
Requesting authority to purchase a Richoh Aficio Digital Copier with Copy Graphics through their US Communities Contract for Req #102672 in the amount of $1,618.00 and enter into a service agreement in the total amount of $630.00/yr
D.
WIC
1.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Kalifas Western Wear, Inc. for rental space in the City of McAllen.
E.
Buildings & Grounds
1.
Presentation for consideration, discussion, acceptance and approval of proposal from Tandus US Inc. through our participation/membership with TCPN program TXMAS -5-721A060A for the provision of labor and materials as attached herto for: "Commercial Carpet for Bennett Bldg." 150 sy of # 38405 Kingston style Martinique not to exceed an amount of $ 5,784.10 (7-034)
F.
Tax Office
1.
Requesting authority to purchase through the interlocal agreement with the Houston-Galveston Area Council (H-GAC) Philpott Motors for: (07-030)
| Two (2) Short Bed Extended Cab V8 Pickup Trucks |
$ 32,397.00
|
(@$ 16,198.50 each)
|
| Administrative Fee |
$ 600.00
|
|
|
TOTAL
|
$ 32,997.00
|
G.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration and action on a recommendation by project engineer TEDSI Infrastructure Group to award to the lowest bidder meeting all specifications for bids No CAP-06-007-12-06 & for "Road and Drainage Construction of Old Rebel Heights I" and CAP-06-008-12-06 "Road and Drainage Contraction of Old Rebel Heights II" subject to TXDOT approval.
H.
Colonia Access Program Pct. 2
1.
A. Presentation for discussion, consideration, acceptance and approval (through project engineer. R. Gutierrez Engineering, Inc.) of Payment No 10 (final) in the amount of $24,652.31 and Payment of Retainage $30,405.70 submitted by D.M. Roth, Inc. in connection with contract CAP-05-008-06-15 "Road Construction of "South Tower Estates Subdivision(s)"
B. Presentation for discussion, consideration, acceptance and approval of payments for the following invoices:
submitted by Project Engineer R. Gutierrez Engineering, Inc. in connection with Contract CAP-05-012-06-01.
B. Presentation for discussion, consideration, acceptance and approval of payments for the following invoices:
|
Invoice No.
|
Amount
|
Project Desription
|
Purchase Order #
|
|
2156
|
$17,595.00
|
Southfork Estates
|
539459
|
|
2157
|
$3,399.66
|
Las Haciendas
|
539459
|
|
2157
|
$2,103.68
|
NorthSide Village
|
539459
|
I.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration and action on a recommendation by project engineer Javier Hinojosa Engineering to award to the lowest bidder meeting all specifications for bid No CAP-06-010-12-27 "Drainage Outfall for El Paraiso Subdivision subject to TXDOT approval.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '.... a Professional Service' for engineering services in connection with: Construction Material Testing for Border Colonia Access Program Projects Round II;
B. Authority to negotiate a Construction Material Testing Contract with the No.1 ranked firm _________________________________ for the provision of Engineering Services for Construction Material Testing for Border Colonia Access Program Projects Round II.
J.
Colonia Access Program Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '.... a Professional Service' for engineering services in connection with: Construction Material Testing for Border Colonia Access Program for Round II Projects;
B. Authority to negotiate a Construction Material Testing Contract with the no.1 _________________________________ for the provision of Engineering Services for Construction Material Testing for Border Colonia Access Program Projects Round II.
2.
Requesting authority to advertise for Road & Drainage Construction of Calma Subdivisions I, II and III (B.C.A.P. PROJECTS ROUND II) project engineer: Flores Engineering Inc.
K.
Co. Wide
1.
A. HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Presentation for discussion, consideration and action (if necessary) including, but not limited to, the following: Damages are on-going county efforts to address emergency situation /conditions resting form torrential rains and flooding.
16.
Budget & Management - Valde Guerra:
A.
Discussion, consideration and approval for the use of the county square by the Food Bank RGV on April 21, 2007.
B.
Approval of 2006 Interdepartmental transfer from County Wide Admin. to various General Fund accounts in the of $322,216.10.
C.
Approval of a 2007 appropriation of funds for the Tax Office (Fund 1246), in the amount of $54,500.00.
D.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 400,700.55 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
December 26, 2006 thru January 01, 2007 $ 200,028.90
January 02, 2007 thru January 08, 2007 $ 200,671.65
$ 400,700.55
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 400,700.55 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
December 26, 2006 thru January 01, 2007 $ 200,028.90
January 02, 2007 thru January 08, 2007 $ 200,671.65
$ 400,700.55
2. Approval of wire transfer to cover the claims paid.
E.
Requesting approval of 2007 interfund transfer from C.O. Series 2006 (1336) to Capital Outlay Fund (1301)-Bennett Bldg in the amount of $27,000.00.
F.
Fire Marshal's Office:
Discussion and approval of the following Year 2007 Rural Emergency Services Contracts:
1.) City of Linn-San Manuel
2.) City of Monte Alto
Discussion and approval of the following Year 2007 Rural Emergency Services Contracts:
1.) City of Linn-San Manuel
2.) City of Monte Alto
G.
Approval of interdepartmental transfer from County Wide Administration to Urban County in the amount of $5,000.00. (FY2006 - Fund1100)
H.
Discussion, consideration and action on Addendum to Delinquent Tax Contract and approval of Resolution
I.
Discussion, consideration and approval for the use of the county square by the Edinburg Chamber of Commerce on February 24, 2007.
J.
District Clerk's Office:
Discussion, consideration and approval to pay claim to slot 090-001-T058 (formerly slot 090-001-T055) for services rendered from 01/02/2007 to 01/07/2007.
Discussion, consideration and approval to pay claim to slot 090-001-T058 (formerly slot 090-001-T055) for services rendered from 01/02/2007 to 01/07/2007.
K.
District Clerk:
Discussion, consideration and action on District Clerk Errors & Omissions Insurance Policy Renewal
Discussion, consideration and action on District Clerk Errors & Omissions Insurance Policy Renewal
L.
Approval of 2006 G/F Interdepartmental transfer from Jail to County Wide Contingency in the amount of $367,907.98.
M.
Approval of 2007 General Fund intradepartmental transfer from County Wide Administration - Contingency to Other Professional Service in the amount of $60,000.00.
N.
Approval of 2007 interfund transfer from County Wide Administration (1100) to Indigent Health (1292) FY 2006-2007 in the amount of $16,703.87.
O.
County Court at Law #5
1. Discussion, consideration and approval to create one temporary position not to exceed six months.
1. Discussion, consideration and approval to create one temporary position not to exceed six months.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C--1279-01-E; Pete J. Rivera vs Hidalgo County
E.
Cause No. 13-03-00664-CV Texas Association of Counties County Risk Management vs. Hidalgo County & Enrique Escalon
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C--1279-01-E; Pete J. Rivera vs Hidalgo County
E.
Cause No. 13-03-00664-CV Texas Association of Counties County Risk Management vs. Hidalgo County & Enrique Escalon
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn