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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 3, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Health & Human Services Dept. (1293)
B.
2012 - Sheriff's Office (1100)
C.
2012 - Sheriff's Office (1100)
D.
2012 - Texas AgriLIFE Extension (1100)
E.
2012 - Safety Division (1100)
F.
2012 - General Litigation (1100)
G.
2012 - 332nd District Court (1100)
H.
2012 - 449th District Court (1100)
I.
2012 - County Court At Law #7 (1100)
J.
2012 - Constable Pct. #1 (1100)
K.
2012 - Constable Pct. #5 (1100)
L.
2012 - Pct. #1 Parks (1100)
M.
2012 – Pct. #2 Countywide Mechanic Shop (1200)
N.
2012 - Pct. #2 SJ CRC (1100)
O.
2012 - Pct. #3 Parks (1100)
P.
2012 - Pct. #3 Sanitation (1100)
Q.
2012 - Pct. #4 CRC (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 006 to program 028 in the total amount of $100,000.00
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 006 to program 028 in the total amount of $100,000.00
B.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 064 to program 062 in the total amount of $112,926.00
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 064 to program 062 in the total amount of $112,926.00
C.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 052 to program 051 in the total amount of $59,000.00
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 052 to program 051 in the total amount of $59,000.00
D.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 006 to program 465 in the total amount of $6,321.65.
Approval of 2012 interdepartmental transfer from Pct. #2 R&B (1200) program 006 to program 465 in the total amount of $6,321.65.
E.
Pct. #4:
Approval of 2012 interdepartmental transfer from Pct. #4 Maint. (program 007) to Pct. #4 Las Brisas (program 406) in the amount of $176.00
Approval of 2012 interdepartmental transfer from Pct. #4 Maint. (program 007) to Pct. #4 Las Brisas (program 406) in the amount of $176.00
F.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $31,282.54), and to North Branch Drain (program 049 - $12,901.75) in the total amount of $44,184.29 to fund May 2012 Drainage - Labor (PP#9&10) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $31,282.54), and to North Branch Drain (program 049 - $12,901.75) in the total amount of $44,184.29 to fund May 2012 Drainage - Labor (PP#9&10) & Fuel Reimbursements.
G.
Constable Pct. #1 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. 1 in the amount of $823.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. 1 in the amount of $823.00.
H.
Constable Pct. #2 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm - Contingency to Constable Pct. 2 in the amount of $1,598.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm - Contingency to Constable Pct. 2 in the amount of $1,598.00.
I.
Constable Pct. #5 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. 5 in the amount of $1,532.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. 5 in the amount of $1,532.00.
J.
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $450.50 to transfer additional funds received for an insurance settlement (AI-32850 CC 6-26-12).
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $450.50 to transfer additional funds received for an insurance settlement (AI-32850 CC 6-26-12).
K.
Insurance (1100):
Approval of interdepartmental transfer from General Litigation (1100) to Insurance (1100) in the amount $50,000.00.
Approval of interdepartmental transfer from General Litigation (1100) to Insurance (1100) in the amount $50,000.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of May 2012 Monthly Fee Report - $410,126.01.
Approval of May 2012 Monthly Fee Report - $410,126.01.
6.
Right of Way - Permits:
A.
1. United Irrigation District:
Propose to bore a 42" irrigation pipeline along Mile 8 1/2 between Los Ebanos Road and Trosper Road.
2. Stone Creek Construction:
6" waterline is to be laid about 150' East of Mile 4 on Mile 17 North located in Edcouch, Texas using approved specifications.
Propose to bore a 42" irrigation pipeline along Mile 8 1/2 between Los Ebanos Road and Trosper Road.
2. Stone Creek Construction:
6" waterline is to be laid about 150' East of Mile 4 on Mile 17 North located in Edcouch, Texas using approved specifications.
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| G3200.02.002.0006.00 | Dan Gerlach | $ 2719.41 |
| L6307.03.000.0110.00 | CitiMortgage | $ 2700.01 |
8.
Membership Dues:
A.
Public Defenders:
Approval of The State Bar of Texas 2012-2013 Membership Dues for following Public Defender Attorneys, with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor through Requisition #218183:
Approval of The State Bar of Texas 2012-2013 Membership Dues for following Public Defender Attorneys, with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor through Requisition #218183:
| Employee Name: | Amount |
| Jaime E. Gonzalez | $235.00 |
| Jose Bravo | $235.00 |
| Jennifer Narvaez | $235.00 |
| Ruben Pena, Jr. | $68.00 |
| Lauren Sepulveda | $68.00 |
| Sofia Kamal | $235.00 |
| Gina Vela | $68.00 |
| Francisco Guerrero II | $235.00 |
| Jose Martinez | $148.00 |
B.
Fire Marshal:
Discussion, consideration, and approval of annual membership fee of $165 to the National Fire Protection Association (NFPA) for the Hidalgo County Fire Marshal, Juan Martinez. Renewal through 8/31/13.
Discussion, consideration, and approval of annual membership fee of $165 to the National Fire Protection Association (NFPA) for the Hidalgo County Fire Marshal, Juan Martinez. Renewal through 8/31/13.
9.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
10.
Budget & Mgmt.:
A.
Approval to pay Invoice# 1107-11-109 from Appriss in the amount of $30,710.00 for VINE Maintenance Fee after review, audit, and processing procedures are completed by County Auditor.
11.
Auditor's Office:
A.
Monthly collection reports for April and May 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Arturo Guajardo, Hidalgo County Clerk | $ 530,746.39 | April 2012 |
| Mr. Eduardo Olivarez, Chief Administrative Officer | $ 26,490.00 | April 2012 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 1,110.00 | April 2012 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 2,520.00 | May 2012 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 900.00 | May 2012 |
| The Hon. Jose M. Flores, Comm. Pct. 3, Anzaldua's Park | $ 2,080.00 | May 2012 |
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of payment for Invoice No. 07.09 BCTD in the amount of $6,321.65 (Pct 2, 3rd Call, Miller Re-Subdivision of Lot A) as submitted by project engineer Dos Logistics, Inc.
B.
1. Request approval for Application for Payment No. 3 in the amount of $39,990.56 submitted by Alpha Building Corp awarded JOC through HCDE-Choice Facility Partners; Pursuant to action taken by CC on 10/18/2011 for proposed Renovations and Additions to Elections Warehouse (Project #2011-147-09-20-MSS) and as certified by project architect Dannenbaum Engineering;
2. Requesting approval of Change Directive No. 3 in connection with the "Renovations and Additions to Elections Warehouse" submitted by contracted architect, Mr. Steve McGarraugh, AIA, Dannenbaum Engineering, for Alpha Building Corporation project awarded JOC vendor with authority for County Judge or Court member to execute document.
2. Requesting approval of Change Directive No. 3 in connection with the "Renovations and Additions to Elections Warehouse" submitted by contracted architect, Mr. Steve McGarraugh, AIA, Dannenbaum Engineering, for Alpha Building Corporation project awarded JOC vendor with authority for County Judge or Court member to execute document.
C.
Requesting approval of
CORRECTED Invoice (as set forth below) to replace invoice previously
(apporved by CC on 06/26/12 under AI-32944) and as submitted by
Dannenbaum Engineering Company in connection to Architectural Services-Contract #C-11-097A-02-28-(PO#675757) AIA Agreement for: "Building Repairs and/or Additions and Renovations for PROJECT: "Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4";
1. Corrected Invoice #452504/01/XV in the amount of $ 31,277.76
1. Corrected Invoice #452504/01/XV in the amount of $ 31,277.76
D.
Consideration and approval to exercise the one (1) year extension as stated in the current Contract # C-11-087-07-05 for the purposes of "Purchase Removal & Related Services for Shredded & Recyclable Material (on an as needed basis) for Hidalgo County, under the same rates, terms and conditions with MASTER FIBERS, INC., effective 07/13/12.
E.
Health & Human Services Department:
Requesting authority to renew the annual a 12-month softwarel maintenance agreement with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the Health & Human Services Department through the following requisition #217500 for the following services with no document to sign other than accepting County Purchase Order-effective dates below-2-1100-441-00-340-003-0-336;
Requesting authority to renew the annual a 12-month softwarel maintenance agreement with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the Health & Human Services Department through the following requisition #217500 for the following services with no document to sign other than accepting County Purchase Order-effective dates below-2-1100-441-00-340-003-0-336;
| Software Maintenance | Effective | Annually |
| WebEOC Professional V7 Software Support Silver Level | 11/01/12-10/31/13 | $7,965.00 |
| WebEOC Redundant Server Software Support | 11/01/12-10/31/13 | $708.00 |
F.
Tax Office:
Requesting authority to renew the annual software agreement with (ACT) Appraisal & Collection Technologies for the Tax Office through the following requisition #214256/PO #673735-$998.00/year (2-1100-415-15-140-001-0-336) with note that vendor is not requiring the signing of any document other than accepting the County's Purchase Order.
Requesting authority to renew the annual software agreement with (ACT) Appraisal & Collection Technologies for the Tax Office through the following requisition #214256/PO #673735-$998.00/year (2-1100-415-15-140-001-0-336) with note that vendor is not requiring the signing of any document other than accepting the County's Purchase Order.
G.
Approval for Comdata Corporation Services, Inc. to add additional fuel card(s) and/or driver(s) for:
1. Emergency Management - fuel Card
2. Headstart Program - Fuel Cards
1. Emergency Management - fuel Card
2. Headstart Program - Fuel Cards
H.
Acceptance and approval of request for payment of Invoice #4802 in the amount of $4,185.00 from Guzman & Munoz Engineering & Surveying amid Work Authorization No. 1 under Contract #C-11-202-08-09-PO#665966 for Phase 3-Services during Bidding and Construction in connection to the Design and Construction of a New Constable Building Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
I.
Constable Pct. 1:
Requesting authority to renew subscription with "The Productivity Center" for 12 months for the total amount of $295.00/year through requisition # 217932 from August 2012-August 2013.
Requesting authority to renew subscription with "The Productivity Center" for 12 months for the total amount of $295.00/year through requisition # 217932 from August 2012-August 2013.