|
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 10, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Pct .#1 Sanitation (1100)
B.
2012 - Pct. #2 R&B (1200)
C.
2012 – Pct. #2 Road Maintenance (1200)
D.
2012 - Pct. #2 Parks (1100)
E.
2012 - Pct. #2 R&B (1200)
F.
2012 - Pct. #2 Admin. (1200)
G.
2012 - Fire Marshal (1100)
H.
2012 - I.T. Department (1100)
I.
2012 - Planning Dept. (1100)
J.
2012 - Sheriff's Office (1100)
K.
2012 - Sheriff's Investigation Fund HB65 (1227)
L.
2012 - Health & Human Services Dept. (1293)
M.
2012 - Health & Human Services Dept. (1100)
N.
2012 - Health & Human Services Dept. (1293)
O.
2012 - Treasurer's Office (1100)
P.
2012 - Purchasing (1100)
Q.
2012 - W.I.C. (1292)
R.
2012 - 449th District Court (1100)
S.
2012 - County Court at Law #7 (1100)
T.
2012 - Justice Crt Tech (1242)
U.
2012 - Constable Pct. #4 (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $24,400.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of May 2012 (PP #9 & 10).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $24,400.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of May 2012 (PP #9 & 10).
B.
Pct. #2 CO 2010 A&B (1342):
Approval of 2012 interdepartmental transfer within the certificates of obligation A&B from program 055 to program 058 in the total amount of $120,000.00
Approval of 2012 interdepartmental transfer within the certificates of obligation A&B from program 055 to program 058 in the total amount of $120,000.00
C.
Pct. #2 CO2009 (1339):
Approval of 2012 interdepartmental transfer within Certificates of Obligation Series 2009 from program (034) to program (038) in the total amount of $116,000.00.
Approval of 2012 interdepartmental transfer within Certificates of Obligation Series 2009 from program (034) to program (038) in the total amount of $116,000.00.
D.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B (1200) from program (034) to program (047) in the total amount of $36,800.00.
Approval of 2012 interdepartmental transfer within R&B (1200) from program (034) to program (047) in the total amount of $36,800.00.
E.
C.O. 2006 - Administration Building (1336):
Approval of interdepartmental transfer from program (025) to program (043) in the amount of $148,377.74.
Approval of interdepartmental transfer from program (025) to program (043) in the amount of $148,377.74.
F.
Fire Marshal (1100):
Approval of 2012 interdepartmental transfer from program (890) to Edcouch FD program (005) in the amount of $10,000.00.
Approval of 2012 interdepartmental transfer from program (890) to Edcouch FD program (005) in the amount of $10,000.00.
G.
Pct. 1-4 Rd Maint (1200):
Approval of 2012 interdepartmental transfer from CW Adm-Contingency to Pct. 1-4 Rd Maint in the amount of $200,000.00 to fund fuel expenditures.
Approval of 2012 interdepartmental transfer from CW Adm-Contingency to Pct. 1-4 Rd Maint in the amount of $200,000.00 to fund fuel expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Membership Dues:
A.
Approval to pay annual membership dues to TAC in the amount of $2,440.00 with authority for County Treasurer to issue check after review and auditing procedures are completed
6.
Auditor's Office:
A.
Monthly collection reports for April and May 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 86,274.04 | April 2012 |
| The Hon. Joel Quintanilla, Comm. Pct. 1, Delta Lake Park | $ 1,188.00 | May 2012 |
| The Hon. Daniel Marichalar, Constable Precinct No. 5 | $ 280.00 | May 2012 |
| Ms Angie Chapa, Law Librarian | $ 1,661.25 | May 2012 |
7.
Budget & Management:
A.
Self-Insured 2202 Workers' Comp.:
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 36,662.22 for the period of 06/16-30/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 36,662.22 for the period of 06/16-30/2012 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $739,161.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/09/12 to 06/22/12.
2. Approval of wire transfer to cover claims paid.
| 06/09-15/12 | $397,484.95 |
| 06/16-22/12 | $341,676.07 |
| TOTAL | $739,161.02 |
2. Approval of wire transfer to cover claims paid.
C.
General Fund Salaries & Fringes Sweep (1100):
1. Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
2. Approval to transfer lapsed fringe benefits from various departments to the Countywide Administration-Contingency account.
1. Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
2. Approval to transfer lapsed fringe benefits from various departments to the Countywide Administration-Contingency account.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of payment for Invoice No. 12054 in the amount of $34,977.18 (3rd Call, various projects) as submitted by project engineer Javier Hinojosa Engineering.
B.
1. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 4 -"Light Retrofits to various Precinct No. 4 Buildings" (2012-065C-MSS -PO 673741) as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department;
2. Requesting approval for Payment Applications No. 664444 in the amount of $24,716.28 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 4 "Light Retrofits to various Precinct No. 4 Buildings" an Energy Efficiency and Conservation Block Grant (EECBG) project (2012-065C-MSS -PO No. 673741) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
C.
1. Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 13 in the amount of $39,000.00 from Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)". C-08-131-08-07
2. Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 1 (Reimbursable) in the amount of $2,884.03 from Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st and 2nd floors)." C-08-131-08-07
2. Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 1 (Reimbursable) in the amount of $2,884.03 from Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st and 2nd floors)." C-08-131-08-07
D.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
E.
Presentation and recommendation by project engineer, R. Gutierrez Engineering Corp. (C-CAP-12-048-03-20) for Consideration, acceptance and approval of the following items requested by contractor Asago LLC, dba, Asago Construction, for South Side Village Subdivision:
1. Application for payment No. 1 in the amount of $59,790.60;
2. Change Order No. 1 reflecting changes in final quality adjustments and addition of safety markers resulting in a
2. Change Order No. 1 reflecting changes in final quality adjustments and addition of safety markers resulting in a
decrease of $1,876.00.
F.
Acceptance and approval of final construction contract (award by CC 05-29-12) for C-CAP-12-090-05-29 La Homa Road South Subdivision between Hidalgo County and GP7 Construction, LLC in the amount of $163,402.20.
G.
Acceptance and approval of request for payment of
Invoice Four in the amount of $2,369.77 for the "Design and Construction Of A New Constable Building" for professional architectural services with Alcocer Garcia Associates, Inc. in Hidalgo County Precinct One in connection with the AIA Contract #C-10-320-02-08--PO#660264 (approved-CC-02/08/11) with authority for County Treasurer to issue check after County Auditor's review and procedures are completed.
H.
Approval for Comdata Corporation Services, Inc. to add additional fuel card(s) and/or driver(s) for:
1. Adult Probation - Fuel Card User
2. Juvenile Probation - Fuel Card User
3. District Attorney - Fuel Card User and Fuel Card for Vehicle
1. Adult Probation - Fuel Card User
2. Juvenile Probation - Fuel Card User
3. District Attorney - Fuel Card User and Fuel Card for Vehicle
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County WIC Program-Lease of Office Space-Las Milpas" Bid No. 2012-124-00-00-MEG including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.