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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 24, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Elections Department (1100)
B.
2012 - Elections Department (1100)
C.
2012 - Elections Department (1100)
D.
2012 - Fire Marshal (1100)
E.
2012 - Tax Office (1100)
F.
2012 - Facilities Mgmt. (1100)
G.
2012 - Planning Dept. (1100)
H.
2012 - I.T. Department (1100)
I.
2012 - District Clerk (1100)
J.
2012 - Health & Human Services Dept. (1293)
K.
2012 - Health & Human Services Dept. (1293)
L.
2012 - Health & Human Services Dept. (1293)
M.
2012 - Health & Human Services Dept. (1100)
N.
2012 - Sheriff's Office East Substation (1342)
O.
2012 - 206th District Court (1100)
P.
2012 - Pct. #1 R&B (1200)
Q.
2012 - Pct. #3 BCAP (1312)
R.
2012 - J.P. 4/2 (1100)
S.
2012 - Constable Pct. #1 (1100)
T.
2012 - Constable Pct. #4 (1100)
3.
2012 Interdepartmental transfers:
A.
Approval of 2012 Interdepartmental transfer from Pct. 4 CO2010A&B Drainage Improvments (program 036) to Pct 4 CO2010A&B Fike Pond (program 039) in the amount of $9,662.44
B.
TX Agrilife Extension (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to TX Agrilife Extension in the amount of $3,950.00 to fund various operating expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to TX Agrilife Extension in the amount of $3,950.00 to fund various operating expenditures.
C.
HIDTA (1254)/ District Attorney (1256):
Approval of interfund transfer from HIDTA Task Force Justice Fund (1254) to Criminal DA's Office U.S. Justice Fund (1256) in the amount of $50,000.00.
Approval of interfund transfer from HIDTA Task Force Justice Fund (1254) to Criminal DA's Office U.S. Justice Fund (1256) in the amount of $50,000.00.
D.
EECBG (1287):
Approval of 2012 interdepartmental transfer within EECBG grant from (prog 084) to (prog 046) in the total amount of $0.28
Approval of 2012 interdepartmental transfer within EECBG grant from (prog 084) to (prog 046) in the total amount of $0.28
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Treasurers Dept.:
A.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Report for the months of January thru June 2012.
Approval of the Hidalgo County Monthly Investment Report for the months of January thru June 2012.
6.
Monthly Fee Reports:
A.
District Clerk:
Approval of June 2012 Monthly Fee Report.
Approval of June 2012 Monthly Fee Report.
7.
Right of Way - Permits:
A.
Texas Descon, L. P.:
1. An 8 inch waterline crossing First Street, running 60 feet south and parallel to the south Right of Way line of Vernon Avenue.
2. An 8 inch waterline crossing Amando Street, running 7 1/2 feet north and parallel to the north Right of Way line of Valdez Road.
3. An 8 inch waterline crossing Blue Devil Drive, running 7 1/2 feet north and parallel to the north Right of Way line of Valdez Road.
Sharyland Water Supply:
1. Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 1272 ft. east of the intersection of Los Ebanos Rd. and Mile 8 1/2 Rd.
North Alamo Water Supply Corporation:
1. Approximately 2,112 feet west of FM 88 on the South side of Mile 16 North. 2 inch PVC bore for 3/4 inch water service. (Adele Almaguer)
City of Weslaco:
1. Contractor to do bore along Mile 6N Rd. and on the southwest corner of Mile 3 1/2W Rd (Pleasant View Rd); will break pavement approximately 1 foot to place a "T' underground to tap into existing line.
1. An 8 inch waterline crossing First Street, running 60 feet south and parallel to the south Right of Way line of Vernon Avenue.
2. An 8 inch waterline crossing Amando Street, running 7 1/2 feet north and parallel to the north Right of Way line of Valdez Road.
3. An 8 inch waterline crossing Blue Devil Drive, running 7 1/2 feet north and parallel to the north Right of Way line of Valdez Road.
Sharyland Water Supply:
1. Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 1272 ft. east of the intersection of Los Ebanos Rd. and Mile 8 1/2 Rd.
North Alamo Water Supply Corporation:
1. Approximately 2,112 feet west of FM 88 on the South side of Mile 16 North. 2 inch PVC bore for 3/4 inch water service. (Adele Almaguer)
City of Weslaco:
1. Contractor to do bore along Mile 6N Rd. and on the southwest corner of Mile 3 1/2W Rd (Pleasant View Rd); will break pavement approximately 1 foot to place a "T' underground to tap into existing line.
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #115487 & 123021
9.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay 2012-2013 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, Director of Audit, and Yvonne Torres, Revenue Audit Supervisor, in the amount of $120.00 each.
Requesting approval to pay 2012-2013 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, Director of Audit, and Yvonne Torres, Revenue Audit Supervisor, in the amount of $120.00 each.
B.
Auditor's Office:
Requesting approval to pay the 2012 - 2013 AICPA membership dues in the amount of $220.00 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2012 - 2013 AICPA membership dues in the amount of $220.00 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
Request approval to renew 2012-2013 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. ( Membership dues covering the period July 1, 2012 through June 30, 2013).
B.
Request approval to renew 2012-2013 membership dues in the amount of $1,545.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2012 through June 30, 2013).
11.
Auditor's Office:
A.
Monthly collection reports for May 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Celestino Avila, Jr., Constable Precinct No. 1 | $ 730.00 | May 2012 |
| The Hon. Larry Gallardo, Constable Precinct No. 3 | $ 3,680.00 | May 2012 |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $ 3,067,183.66 | May 2012 |
| Mr. Juan Martinez, Fire Marshal | $ 10,760.00 | May 2012 |
| The Hon. Arturo Guajardo Jr., County Clerk | $ 533,937.98 | May 2012 |
B.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2012.
2. Pursuant to Local Government Code Section 115.035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.035, requesting approval of the attached reports.
12.
Budget & Management:
A.
Self-Insured (2202) Workers' Comp.:
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 59,524.77 for the period of 07/01-15/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 59,524.77 for the period of 07/01-15/2012 and requesting approval of wire transfer.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Requesting approval to declare the items listed in Exhibit"A"(office furniture and equipment) attached herein as Surplus for the purpose of sale through auction (scheduled for 8/8/2012) in accordance with Texas Local Government Code 263.152(a) (1) and in the event "no bids" received;
2. Pursuant to Texas Local Government Code, 263.152(a)(3) Commissioners Court proceed to:...order any of the property to be destroyed or otherwise disposed of as worthless inasmuch as the sale of said items CC undertook to sell (under Subdivision (1) at auction 8/8/2012 resulted in no bids received.
2. Pursuant to Texas Local Government Code, 263.152(a)(3) Commissioners Court proceed to:...order any of the property to be destroyed or otherwise disposed of as worthless inasmuch as the sale of said items CC undertook to sell (under Subdivision (1) at auction 8/8/2012 resulted in no bids received.
B.
Approval to exercise the Sixty (60) Day grace period extension as provided in the current Contract #C-10-003-09-28 for the:"Dead Body Pickup and Transport Services" for HIDALGO COUNTY, under the same rates, terms and conditions with RGV TRANSPORT SERVICES to be effective 10/14/12 and expiring 12/12/12 or (upon completion of the procurement process which ever comes first).
C.
1. Requesting approval of
Invoice No. 05.0412 SO in the amount of
$20,400.00, from contracted engineer,
Dos Logistics, Inc. for the, " Construction of the Sheriff's Office Substation located in Pct 1-"
C-08-223-11-04.
2. Requesting acceptance and approval of Invoice No. 12-R in the amount of $5,650.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation in the Precinct No. 1 Area.
3. Requesting acceptance and approval of Invoice No. 12-6-000007 in the amount of $9,732.53, from L&G Engineering Laboratory contracted engineer for "Labortaroy Services" for "Sheriff's Office Substation" C-11-032C-10-11.
4. Approval of Request for Payment-Application No. 5 in the amount of $ 462,829.55 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates- C-11-032-01-20.
2. Requesting acceptance and approval of Invoice No. 12-R in the amount of $5,650.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation in the Precinct No. 1 Area.
3. Requesting acceptance and approval of Invoice No. 12-6-000007 in the amount of $9,732.53, from L&G Engineering Laboratory contracted engineer for "Labortaroy Services" for "Sheriff's Office Substation" C-11-032C-10-11.
4. Approval of Request for Payment-Application No. 5 in the amount of $ 462,829.55 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates- C-11-032-01-20.
D.
Health & Human Services Department:
Requesting authority to enter into a "back to school" billboard sign and digital billboard advertisement and approval to execute required display agreement with Brownsville/Rio Grande Valley The LAMAR Companies through requisition #218845 in the total amount of $7,724.00 for Public Service Announcements from 7/25/2012-08/24/2012 (2-1293-441-00-340-012-2-540):
Requesting authority to enter into a "back to school" billboard sign and digital billboard advertisement and approval to execute required display agreement with Brownsville/Rio Grande Valley The LAMAR Companies through requisition #218845 in the total amount of $7,724.00 for Public Service Announcements from 7/25/2012-08/24/2012 (2-1293-441-00-340-012-2-540):
E.
Health & Human Services Department:
Requesting authority to enter into a "back to school" billboard sign and digital billboard advertisement and approval to execute required display agreement with ACME Partnership L. P. through requisition #218841 in the total amount of $4,000.00 for Public Service Announcements from 7/25/2012-08/22/2012 (2-1293-441-00-340-012-2-540):
Requesting authority to enter into a "back to school" billboard sign and digital billboard advertisement and approval to execute required display agreement with ACME Partnership L. P. through requisition #218841 in the total amount of $4,000.00 for Public Service Announcements from 7/25/2012-08/22/2012 (2-1293-441-00-340-012-2-540):
F.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-05-229-06-21, Invoice #3170 for Tower Rd. (Moore to Rancho Blanco) Project in the amount of $9,551.40
G.
Requesting approval of payment of Invoice#7769 in the amount of ($8,496.65) submitted by L&G Consulting Engineering Laboratory with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-185-07-19 (PO#675436) (WA#3), for Professional Engineering Services "Geo Technical Services" for PROJECT: Repairs/Renovations, Additions and/or Alterations to the Hidalgo County Restitution Center located at 1124 "M" Road, Edinburg, Texas located within Hidalgo County Precinct No. 4 (Project carried by Architect Dannenbaum Engineering)
H.
Tax Office-Accounting & Motor Vehicle Department:
Requesting authority to continue Customer Care Services (Enhanced Support Renewal) with American Business Forms Inc. dba American Solutions For Business through requisition #218470 in the amount of $190.00/year for the Tax Office-Accounting and Motor Vehicle Departments, effective: 7/1/12 thru 6/30/13. (2-1100-415-15-140-001-0-336)
Requesting authority to continue Customer Care Services (Enhanced Support Renewal) with American Business Forms Inc. dba American Solutions For Business through requisition #218470 in the amount of $190.00/year for the Tax Office-Accounting and Motor Vehicle Departments, effective: 7/1/12 thru 6/30/13. (2-1100-415-15-140-001-0-336)
I.
Requesting authority to advertise and approval of draft procurement packet (i.e. legal notice, requirements, etc..) as attached hereto for: Hidalgo County Juvenile Justice Center- Bid No.: 2012-131-CGA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
J.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the following Hidalgo County Pct 2 BCAP projects:
1. Road & Drainage Construction for Rancho Escondido Subdivision;
2. Road & Drainage Construction for Val-Bar Subdivision.
1. Road & Drainage Construction for Rancho Escondido Subdivision;
2. Road & Drainage Construction for Val-Bar Subdivision.
K.
Acceptance and approval of request for payment of Invoice #11324195 in the amount of $19,454.98 as submitted by L & G Consulting Engineers, Inc. - Work Authorization No. 2 thru Contract #C-08-417-12-09 - PO# 644483 for professional engineering services for the month of June 2012 in connection to the "FM 493 from US 281 (Military Highway) to Business 83".
L.
Acceptance and approval of request for payment of Invoice #11324169 in the amount of $63,947.50 as submitted by L & G Consulting Engineers, Inc.-Work Authorization No. 1 thru Contract #C-07-451-12-26-PO#596375 for professional engineering services for the month of June 2012 in connection to the "FM 493 from Mile 10 to SH 107".