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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING July 31, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Elections Department:
Requesting approval to advertise/ hire for the following position:
Requesting approval to advertise/ hire for the following position:
| Slot No. | Position Title | Grade |
| 0109 | Accountant II | 10 |
C.
Health & Human Services:
Approval for Dairen Sarmiento (employee # 058726) to travel on 8/6/12 - 8/8/12 to attend HHSC Regional Healthcare Parnership (RHP) Planning Summit.
Approval for Dairen Sarmiento (employee # 058726) to travel on 8/6/12 - 8/8/12 to attend HHSC Regional Healthcare Parnership (RHP) Planning Summit.
6.
County Judge's Office:
A.
Presentation, discussion, and possible action on acceptance of Energy Efficiency & Conservation Strategy
B.
Presentation by Pharr-San Juan-Alamo Independent School District
C.
Approval of Proclamation declaring the month of August 2012 as National Minority Donor Awareness Month
D.
Approval of Letter of Support for the Port of Brownsville's Gulf Coast LNG project and authorization for County Judge to sign the letter.
7.
Human Resources - Esther Cortez:
A.
Discussion, consideration and action on appointment of Civil Service Commissioner to fill vacancy
8.
District Attorney's Office - Roy Cazares:
A.
HIDTA Task Force(1291)/HIDTA CH 59 (1251)
1. Approval of merit pay increase for the following full-time employee:
1. Approval of merit pay increase for the following full-time employee:
| Current | Proposed | ||||||
| Position Title | Emp. # | Pgm. | Slot No. | Grade & Step | Percentage of Distribution | Grade & Step | Percentage of Distribution |
|
Assistant Commander
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072192 | HIDTA (1291) |
G008 | 16, 1 | 84.90694 % | 16, 2 | 82.03580 % |
| HIDTA Ch. 59 (1251) |
G008 | 16, 1 | 15.09306 % | 16, 2 | 17.96420 % | ||
2. Approval of revised salary schedules.
B.
1. Approval of revised Title IV-E budget.
2. Approval for County Judge to sign revised Title IV-E budget.
2. Approval for County Judge to sign revised Title IV-E budget.
9.
Sheriff's Office:
A.
Operation Stonegarden 2009 (1284):
1. Authorization and approval to accept an extension for the 2009 Operation Stonegarden Grant (New termination date is 8/31/12).
2. Authorization and approval to accept additional funding in the amount of $153,602.00 to be used for the
purchase of equipment.
3. Authorization and approval for County Judge, as authorized official, to review and sign required documents.
4. Certification of Revenues by County Auditor.
5. Approval of Budget Appropriation.
1. Authorization and approval to accept an extension for the 2009 Operation Stonegarden Grant (New termination date is 8/31/12).
2. Authorization and approval to accept additional funding in the amount of $153,602.00 to be used for the
purchase of equipment.
3. Authorization and approval for County Judge, as authorized official, to review and sign required documents.
4. Certification of Revenues by County Auditor.
5. Approval of Budget Appropriation.
10.
Tax Office - Armando Barrera:
A.
Tax Office (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Slot. No. | Position Title | Grade |
| Delete | 0013 | Accountant III | 12 |
| Create | 0138 | Internal Auditor III | 13 |
| Delete | 0033 | Bookkeeper II | 08 |
| Create | 0139 | Deputy Clerk III | 09 |
2. Approval of revised salary schedule.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization to accept the attached Tuberculosis Prevention & Control - State grant contract #2012-039064-001B. The purpose of this Amendment is to decrease the contract funds due to expenditures being below the projected budget totals and to change the narrative report addresses. The effective date of this Amendment is July 31, 2012.
2. Requesting approval of the attached TB budget appropriation.
2. Requesting approval of the attached TB budget appropriation.
12.
IT Department - Renan Ramirez
A.
Constable Pct. 4:
Authorization to purchase wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 (Requisition #219665) with awarded vendor VERIZON WIRELESS for the following:
Authorization to purchase wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 (Requisition #219665) with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee #: | Description: | Plan Cost: | Equipment Cost: |
| Office Use | N/A | MIFI 4510L 4G | Unlimited Mobile Broadband Plan $37.99 + $5.00 = $42.99 X 5 months $214.95 | $0 |
| Joel Rivera | 141275 | MIFI 4510L 4G | Unlimited Mobile Broadband Plan $37.99 + $5.00 = $42.99 X 5 months $214.95 | $0 |
B.
District Attorney:
Authorization and approval to upgrade wireless devices at $0 cost through the County's membership/participation with contract: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization and approval to upgrade wireless devices at $0 cost through the County's membership/participation with contract: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee #: | Current Device: | Upgrading Device: |
| Dale R. Booth | 029483 | 3G Broadband Datacard | 4G LTE Mobile Hotspot |
| Charles Vela | 017477 | 3G Broadband Datacard | 4G LTE Mobile Hotspot |
| Jorge Salazar | 141917 | 3G Broadband Datacard | 4G LTE Mobile Hotspot |
13.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
14.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land also known as Parcels 8 and 10, Minnesota Drainage Project. (Pct. 2 Project)
15.
Precinct #1 - Comm. Quintanilla:
A.
Approval of appointment of members to the Emergency Services District #2 for the term of July 31, 2012 to December 31, 2013 pursuant to Texas Health & Safety Code Section 775.034.
16.
Precinct #2 - Comm. H. Palacios:
A.
Presentation for consideration, discussion, acceptance and approval of the following with Asago, LLC dba Asago Construction for South Tower Road - Street & Drainage Improvement Project, as submitted and recommended by project engineer, R. Gutierrez Engineering Corporation:
1. Application for Final Payment in the amount of $16,560.12
2. Certificate of Substantial Completion reflecting Punch List date of June 19, 2012
3. Application for Retainage in the amount of $43,642.42
4. Certificate of Construction Completion reflecting the completion date of June 20, 2012.
With authority for County Judge or Court member to execute documents.
1. Application for Final Payment in the amount of $16,560.12
2. Certificate of Substantial Completion reflecting Punch List date of June 19, 2012
3. Application for Retainage in the amount of $43,642.42
4. Certificate of Construction Completion reflecting the completion date of June 20, 2012.
With authority for County Judge or Court member to execute documents.
17.
Precinct #3 - Comm. Flores:
A.
Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Penitas, Texas.
18.
Budget & Management - Sergio Cruz:
A.
Approval to execute Deed Settlement Statement and all other closing documents for the sale of 2 tracts of real property out of the Texas-Mexican Railway Company's Survey to Hidalgo County Drainage District No. 1.
B.
Consideration and approval of Imposition of Optional Fees for Calendar Year 2013 (option A: retain the same fees as 2012) in accordance with Transportation Code Section 502.401, Section 502.402 and Section 502.403.
C.
Presentation and discussion on the Monthly Budget Report for the month of June 2012.
D.
Budget Appropriations:
1.
Courthouse Security (1241):
Approval of 2012 appropriation of funds into Courthouse Security Fund (1241) in the amount of $10,000.00.
Approval of 2012 appropriation of funds into Courthouse Security Fund (1241) in the amount of $10,000.00.
2.
Pct #4 Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $95,568.26 (Labor Reimbursements - March & April 2012).
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $95,568.26 (Labor Reimbursements - March & April 2012).
3.
Pct. #4 (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for City of Edinburg Seminary Rd re-construction project Revenues.
b. Approval of 2012 appropriation of funds into Precinct #4 (program 070) in the total amount of $50,000.00 (Reimbursement from City of Edinburg for Seminary Road re-construction Project).
a. Approval of Certification of Revenues as certified by the County Auditor for City of Edinburg Seminary Rd re-construction project Revenues.
b. Approval of 2012 appropriation of funds into Precinct #4 (program 070) in the total amount of $50,000.00 (Reimbursement from City of Edinburg for Seminary Road re-construction Project).
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval to accept rebate checks from Comdata Product Services (Fuel Purchases) for the 2nd quarter of 2012 in the amount of $ 857.33
5.
Authority/Action from CC in connection with the sole proposal received for - RFP: "Energy Management Consultant":
a. Continue with the project's deadline for action by Commissioners Court of 8-26-12; OR,
b. Approval by Hidalgo County Commissioners Court of one or more of the following options related to the project:
1. Reject the sole response received; or
2. Re-advertise the project; or
3. Cancel the project until such time as necessary due to need by HC to select an new electric energy provider.
a. Continue with the project's deadline for action by Commissioners Court of 8-26-12; OR,
b. Approval by Hidalgo County Commissioners Court of one or more of the following options related to the project:
1. Reject the sole response received; or
2. Re-advertise the project; or
3. Cancel the project until such time as necessary due to need by HC to select an new electric energy provider.
B.
Pct. 2
1.
a. Acceptance and approval to execute a professional engineering services contract with TEDSI Infrastructure Group, Inc. for the, "Dicker Road Improvements" for Precinct No. 2 as approved for negotiations on CC 4/24/12. C-12-119-07-31
b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $397,469.00) for provision of engineering services required by Pct. #2 consisting of: "Dicker Road Improvements" with TEDSI Infrastructure Group, Inc., under contract No. C-12-119-07-31
c. Pursuant to contract with TEDSI Infrastructure Group, Inc., (article 14) C-12-119-07-31, a request for approval by engineer to permit the subcontracting of R. Gutierrez Engineering Corp. and Raba-Kistner Engineering in connection with Work Authorization No. 1-Dicker Road Improvements;
b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $397,469.00) for provision of engineering services required by Pct. #2 consisting of: "Dicker Road Improvements" with TEDSI Infrastructure Group, Inc., under contract No. C-12-119-07-31
c. Pursuant to contract with TEDSI Infrastructure Group, Inc., (article 14) C-12-119-07-31, a request for approval by engineer to permit the subcontracting of R. Gutierrez Engineering Corp. and Raba-Kistner Engineering in connection with Work Authorization No. 1-Dicker Road Improvements;
2.
Approval of Interlocal Cooperation Agreement between the City of Pharr, City of Edinburg, the County of Hidalgo Precinct #2 and the County of Hidalgo Precinct #4 to improve and expand West Owassa Road from Jackson Rd. to US 281 frontage road.
C.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers as required by Precinct No. 3
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers as required by Precinct No. 3
| Evaluators | L&G Engineering | Javier Hinojosa Engineering | Izaguirre Engineering |
| Evaluator 1 | 100 | 92 | 73 |
| RANKED |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional services ("On Call" ) and on as needed basis by Hidalgo County Precinct #3 TxDot Related Proejcts.
D.
Pct. 4
1.
a. Acceptance and approval of Work Authorization No. 1 in the amount of $9,662.44 submitted by L&G Engineering Laboratory contracted engineering firm-professional laboratory services for: "Construction Materials Testing" (on an as needed basis) for projects located within Hidalgo County Precinct #4-Contract #C-12-122-06-12 for PROJECT: (FIKE PUMP STATION DRAINAGE PROJECT).
b. Requesting approval of payment for Inv#1025-03 in the amount of $ 3,994.49 as submitted by GEORGE M. "MITCH" HUDGINS d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT-Contract# C-11-124A-01-17 (PO# 670955) for: "Application and Implementation of TCEQ Incinerator Permit that meets State and Federal Mandates" located in Hidalgo County Pct #4, in order to remain in compliance with TCEQ.
b. Requesting approval of payment for Inv#1025-03 in the amount of $ 3,994.49 as submitted by GEORGE M. "MITCH" HUDGINS d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT-Contract# C-11-124A-01-17 (PO# 670955) for: "Application and Implementation of TCEQ Incinerator Permit that meets State and Federal Mandates" located in Hidalgo County Pct #4, in order to remain in compliance with TCEQ.
E.
Colonia Access Program Pct. 1
1.
a. Acceptance and approval to execute a professional engineering services agreement # C-CAP-12-194-07-10 for the provision of construction materials testing services for Pct No. 1's Border Colonia Round III with L & G Engineering & Laboratory as authorized and approved for negotiations by CC on 07/10/12;
b. Requesting approval of Work Authorization No. 1 for contract # C-CAP-12-194-07-10 (with L & G Engineering & Laboratory) with a proposed fee of $2,732.98 to provide construction materials testing services for Pct No. 1's Border Colonia Round III La Milpa Subdivision Project.
b. Requesting approval of Work Authorization No. 1 for contract # C-CAP-12-194-07-10 (with L & G Engineering & Laboratory) with a proposed fee of $2,732.98 to provide construction materials testing services for Pct No. 1's Border Colonia Round III La Milpa Subdivision Project.
F.
Colonia Access Program Pct. 2
1.
a. Requesting approval of "Supplemental Agreement No. 4" to C-CAP-08-029B-11-12 between Hidalgo County and DOS Logistics, Inc., Inc. to revise "Exhibit D1" resulting in an increase of $4,500.00 in the estimated amount;
b. Requesting approval of Amendment No. 1 to Work Authorization No. 3 with DOS Logistics, Inc. to Replace Exhibit D1 with Revised Exhibit D1 Revised (07.12) resulting in an increase of $4,500.00.
b. Requesting approval of Amendment No. 1 to Work Authorization No. 3 with DOS Logistics, Inc. to Replace Exhibit D1 with Revised Exhibit D1 Revised (07.12) resulting in an increase of $4,500.00.
G.
Colonia Access Program Pct. 3
1.
Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for (after the contract was made for Pct. #3-BCAP contract #C-CAP-12-090-05-29-La Homa Road South-CC-7-10-12) the Precinct Commissioner or designee execute change orders that involve, ...'an increase or decrease in cost of $50K or LESS...'. "The original contract price may not be decreased by 18% or more without the consent of the contractor".
H.
Colonia Access Program Pct. 4
1.
a. Acceptance and approval to execute a professional engineering contract/agreement (C-CAP-12-129-07-31) for the provision of general engineering services for Pct #4's Border Colonia Round III Projects with DOS Logistics, Inc. as authorized and approved for negotiations by CC on 04/13/12;
b. Acceptance and approval of Work Authorization No. 1 for contract # C-CAP-12-129-07-31 with a proposed fee of $76,643.73 with DOS Logistics, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for Round 3 BCAP Project to Hidalgo County Precinct No. 4 for various Border Colonia Access Program Round III Projects.
b. Acceptance and approval of Work Authorization No. 1 for contract # C-CAP-12-129-07-31 with a proposed fee of $76,643.73 with DOS Logistics, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for Round 3 BCAP Project to Hidalgo County Precinct No. 4 for various Border Colonia Access Program Round III Projects.
20.
Open Forum
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Ray Carrejo
D.
Claim of Consuelo Gonzalez
E.
C-1989-12-B; Domingo Gonzalez v. Elisandro Rodriguez, et al
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Ray Carrejo
D.
Claim of Consuelo Gonzalez
E.
C-1989-12-B; Domingo Gonzalez v. Elisandro Rodriguez, et al
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn