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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 31, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - County Clerk (1100)
B.
2012 - Sheriff's Office (1284)
C.
2012 - Sheriff's Office East Substation (1342)
D.
2012 - Sheriff's Office (1100)
E.
2012 - Sheriff's Office (1228)
F.
2012 - Health & Human Services Dept. (1293)
G.
2012 - Health & Human Services Dept. (1100)
H.
2012 - Health & Human Services Dept. (1293)
I.
2012 - Human Services (1100)
J.
2012 - Human Services (1100)
K.
2012 - Human Services (1100)
L.
2012 - Budget & Mgmt. (1100)
M.
2012 - DBM Workers' Comp. (2202)
N.
2012 - Adult Detention Facility (1100)
O.
2012 - Texas AgriLIFE Extension (1100)
P.
2012 - WIC (1292)
Q.
2012 - Justice Crt. Tech (1242)
R.
2012 - Probate Court (1243)
S.
2012 - CCL #7 (1100)
T.
2012 - J.P. Pct. 2, Pl. 1 (1100)
U.
2012 - Pct. #1 R&B (1200)
V.
2012 - Pct. #1 Park (1100)
W.
2012 - Pct. #1 San. (1100)
X.
2012 - Pct. #2 BCAP (1312)
Y.
2012 - Pct. 4 Rd Maintenance (1200)
3.
2012 Interdepartmental transfers:
A.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdeparmental transfer from Pct. 1 Roads, program #041, to Valdez St., program #106, in the amount of $60,000.00 to fund road materials expenditures.
Approval of 2012 interdeparmental transfer from Pct. 1 Roads, program #041, to Valdez St., program #106, in the amount of $60,000.00 to fund road materials expenditures.
B.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (026) in the amount of $158,000.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (026) in the amount of $158,000.
C.
Pct. #3 C.O. 2010 A&B (1342):
Approval of 2012 interdepartmental transfer from C.O. 2010 A&B La Homa (SH495-FM1924) and C.O. 2010 A&B Admin Facility to C.O. 2010 A&B Liberty/Tom Gil (US83-FM2221) and C.O. 2010 A&B US83/La Joya Relief Route in the total amount of $767,768.00.
Approval of 2012 interdepartmental transfer from C.O. 2010 A&B La Homa (SH495-FM1924) and C.O. 2010 A&B Admin Facility to C.O. 2010 A&B Liberty/Tom Gil (US83-FM2221) and C.O. 2010 A&B US83/La Joya Relief Route in the total amount of $767,768.00.
D.
Pct. #4 CO 2010:
Approval of 2012 interdepartmental transfer from Pct. #4 CO2010A&B Drainage Improvement (program 036) to Pct. #4 CO2010 A&B Drainage Improvement (program 049 & 051) in the amount of $8,000.00
Approval of 2012 interdepartmental transfer from Pct. #4 CO2010A&B Drainage Improvement (program 036) to Pct. #4 CO2010 A&B Drainage Improvement (program 049 & 051) in the amount of $8,000.00
E.
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff's Office in the amount of $3,500.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff's Office in the amount of $3,500.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
1. Bore Mile 17 1/2 North- will be extending a 1" service line along Cesar Chavez Road for approximately 100 feet. (Antonio Villeda)
1. Bore Mile 17 1/2 North- will be extending a 1" service line along Cesar Chavez Road for approximately 100 feet. (Antonio Villeda)
6.
Membership Dues:
A.
Sheriff's Office:
Requesting approval for payment of 2012 membership dues and certification for Jaime Garcia and K9 Bombix to the National Narcotic Detector Dog Association, Inc. in the amount of $30.00 for membership dues, $25.00 for the narcotics certification and $25.00 for the police service dog certification.
Requesting approval for payment of 2012 membership dues and certification for Jaime Garcia and K9 Bombix to the National Narcotic Detector Dog Association, Inc. in the amount of $30.00 for membership dues, $25.00 for the narcotics certification and $25.00 for the police service dog certification.
7.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $754,182.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/07/12 to 07/20/12.
2. Approval of wire transfer to cover claims paid.
| 07/07-13/12 | $411,187.14 |
| 07/14-20/12 | $342,995.50 |
| TOTAL | $754,182.64 |
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
B.
1. Recommendation (by a member of) Hidalgo County Commissioners Court not to approve an option to exercise the final (1) One year extension term as provided in current contract #C-10-259-08-17 for: EMERGENCY AMBULANCE SERVICES FOR UNINCORPORATED AREAS IN PRECINCT 3 for Hidalgo County Precinct No 3, under the same rates, terms and conditions with PRO MEDIC EMS including the obligation of the vendor to continue services for a contractual ninety (90) days provision of services until the contracting (by HC) of a provider; and, proceed with,
2. Authority to advertise the procurement of, including, approval of requirements/specifications/scope of services for: EMERGENCY AMBULANCE SERVICES FOR UNINCORPORATED AREAS IN PRECINCT 3.
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Urban County Program-"Lease Office Space to House Hidalgo County Urban County Program"-RFB No.: 2012-143-00-00-SGS, including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
D.
Requesting authority to exercise the
SECOND (2nd) YEAR of the nine (9)-one (1) year options to extend/renew provided in the current contract for
:"LEASE OF TOWER SPACE" in connection to the Lease Agreements (detailed below) for Hidalgo County Division of Emergency Services, under the same rates, terms and conditions, effective 08/03/12.
1. E-11-215-07-26 (C-10-043-08-03) - O.E INVESTMENTS, INC - LA JOYA TOWER SITE
2. E-11-216-07-26 (C-10-044-08-03) - O.E INVESTMENTS, INC - WESLACO TOWER SITE
1. E-11-215-07-26 (C-10-043-08-03) - O.E INVESTMENTS, INC - LA JOYA TOWER SITE
2. E-11-216-07-26 (C-10-044-08-03) - O.E INVESTMENTS, INC - WESLACO TOWER SITE
E.
Acceptance and approval of request for payment for the following invoices as submitted by S&B Infrastructure, LTD., project engineer for "Raymondville Drain Project-County Wide"-Contract #C-10-164-04-20-PO#642615:
1. Invoice U1445-09-Invoice Period through March 31, 2012 in the amount of $147,361.00
2. Invoice U1445-10REV-Invoice Period through April 30, 2012 in the amount of $163,883.00
1. Invoice U1445-09-Invoice Period through March 31, 2012 in the amount of $147,361.00
2. Invoice U1445-10REV-Invoice Period through April 30, 2012 in the amount of $163,883.00
F.
Authority to exercise the additional sixty (60) days grace period option and provide/send said notice as required under the current contract for "Lease and/or Lease Purchase of Office Space" for Hidalgo County, under the same rates, terms, and conditions with Edinburg Real Estate Network, Inc. C-09-064-06-08
G.
Requesting approval of payment for Invoices (as set forth below;
1. Inv#11324198 - ($ 4,655.12) - L & G Engineers- MPO/HCRMA Representation- Contract# C-11-054-04-12;
2. Inv#M164138 - ($ 23,885.00) - HALFF ASSOCIATES, INC. - Contract#C-10-340-10-19 (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System"
1. Inv#11324198 - ($ 4,655.12) - L & G Engineers- MPO/HCRMA Representation- Contract# C-11-054-04-12;
2. Inv#M164138 - ($ 23,885.00) - HALFF ASSOCIATES, INC. - Contract#C-10-340-10-19 (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System"
H.
Approval of Presentation for consideration, discussion, acceptance and approval of the following with Asago, LLC dba Asago Construction contracted vendor for Southside Village Subdivision, Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-12-048-03-20):
1. Application for payment No. 2 (Final) in the amount of $900.00;
2. Application for payment No. 3 (Retainage Release) in the amount of $6,743.40;
3. "Certificate of Construction Completion" reflecting the completion date of June 26, 2012.
1. Application for payment No. 2 (Final) in the amount of $900.00;
2. Application for payment No. 3 (Retainage Release) in the amount of $6,743.40;
3. "Certificate of Construction Completion" reflecting the completion date of June 26, 2012.
I.
Approval of Application for Payment No. 1 in the amount of $76,966.20 from Asago, LLC dba Asago Construction, contracted vendor for Pentecostal Subdivision as submitted by R. Gutierrez Engineering Corporation project engineer (C-CAP-12-047-03-27.)
J.
Requesting authority to buy through an authorized Purchase Order (requisition #217172) in the amount of $350.00 annual support services agreement from The Percs Index, Inc. for the Quarter Master software from-The Percs Inc.
K.
Acceptance and approval of request for payment of invoices as submitted by Guzman & Munoz Engineering & Surveying, Inc. amid Contract #C-11-111-04-19 for professional engineering services as follows:
1. Invoice #4844-WA#6: $4,270.00-Colonia Lucero Del Norte Mile 11 North & Mile 2 West, Drainage Improvements.
2. Invoice #4845-WA#4: $11,500.00-Mile 17 North Road, From FM 88 (Mile 5 West) west, 2720 Feet and From FM 1015 (Mile 3 West) east, 400 feet.
1. Invoice #4844-WA#6: $4,270.00-Colonia Lucero Del Norte Mile 11 North & Mile 2 West, Drainage Improvements.
2. Invoice #4845-WA#4: $11,500.00-Mile 17 North Road, From FM 88 (Mile 5 West) west, 2720 Feet and From FM 1015 (Mile 3 West) east, 400 feet.
L.
Requesting authority to exercise the first one (1) year extension as provided in the contract #C-11-126-08-16 for "Purchase and Disposal of Air Conditioning Units" on an "as needed basis" for Hidalgo County -Community Service Agency under the same rates, terms, and conditions renewal/extension effective August 16, 2012 through August 16, 2013.
M.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3177 for Minnesota Rd. Project in the amount of $6,000.