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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 7, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Sheriff's Office (1284)
B.
2012 - Sheriff's Office (1284)
C.
2012 - I.T. Department (1100)
D.
2012 - I.T. Department (1100)
E.
2012 - Budget & Management (1100)
F.
2012 - Facilities Mgmt. (1100)
G.
2012 - Elections Department (1100)
H.
2012 - WIC (1292)
I.
2012 - Tax Office (1246)
J.
2012 - County Auditor's Office (1100)
K.
2012 - Health & Human Services Dept. (1293)
L.
2012 - Constable Pct 4 (1100)
M.
2012 - 206th District Court (1100)
N.
2012 - 206th District Court (1100)
O.
2012 - 449th District Court (1100)
P.
2012 - CCL #1 (1100)
Q.
2012 - CCL #7 (1100)
R.
2012 - J.P. Pct 1/PL 1 (1100)
S.
2012 - JP 4/2 (1100)
T.
2012 - Pct. #2 BCAP (1312)
U.
2012 - Pct #2 Road Maintenance (1200)
V.
2012 - Pct. #2 ST CRC (1100)
W.
2012 - Pct. #2 R&B (1200)
X.
2012 - Pct. #2 R&B (1200)
Y.
2012 - Pct #3 Rd. Maint. (1200)
Z.
2012 - Pct #3 Sanitation (1200)
AA.
2012 - Pct. #4 (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $19,500.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of June 2012 (PP #11-13).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $19,500.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of June 2012 (PP #11-13).
B.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (005) to program (006) in the amount of $182,236.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (005) to program (006) in the amount of $182,236.
C.
Purchasing Dept. (1100):
Approval of 2012 interdepartmental transfer from Countywide Adm.-Contingency to Purchasing Dept. in the amount of $1,625.00 to fund computer services expenditures.
Approval of 2012 interdepartmental transfer from Countywide Adm.-Contingency to Purchasing Dept. in the amount of $1,625.00 to fund computer services expenditures.
D.
BCAP (1200) :
Approval of 2012 interdepartmental transfer from BCAP, program #028, to Pct. 1 Wes-Mer Subdivision, program #804 in the total amount of $720.46.
Approval of 2012 interdepartmental transfer from BCAP, program #028, to Pct. 1 Wes-Mer Subdivision, program #804 in the total amount of $720.46.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Bore a 16" PVC casing for an 8" PVC waterline, 1,350.00 feet West of Veteran Road on the North and South side of Alberta Road. (Mayrin Subdivision)
b. Bore a 2" PVC casing for a 3/4" PVC waterline, 1,600 feet North of Mile 11 on the East and West side of Mile 1 1/2 West. (Quintana Auto Parts Subdivision)
c. Bore a 16" PVC casing for an 8" PVC waterline, 3,000 feet South of Mile 20 on the East and West side of Norene Drive. (Vista Ridge Acres Phase IV Subdivision)
d. Loma Verde Subd. No.2: Installing 1,560 feet of 8" PVC waterline to be set on the 3 foot ROW, west of Sunflower Road on the North side of Mile 22 1/2 North.
e. Bore a 16" PVC casing for an 8" PVC waterline, 40 feet East of Sunflower Rd on the North and South side of Moises Flores Road.
f. Bore a 16" PVC casing for an 8" PVC waterline, 40 feet East of Sunflower Rd on the North and South side of Mile 22 1/2N.
g. Weather Heights Ph. I- will be boring six 2" PVC casing for 1" PVC waterline at the following locations:
1. 680 feet West of Mile 4 on the North and South side of Mile 10 North.
2. 320 feet South of Mile 10 on the West and East side of Mile 4 West.
3. 420 feet South of Mile 10 on the West and East side of Mile 4 West.
4. 680 feet South of Mile 10 on the West and East side of Mile 4 West.
5. 820 feet South of Mile 10 on the West and East side of Mile 4 West.
6. 940 feet South of Mile 10 on the West and East side of Mile 4 West.
2. City of Weslaco:
a. Weather Heights Phase I: The proposed 8" Sanitary Sewer will begin 200.0' south of Mile 10 North Road and Mile 4 West Road. It will then run south along the west side of Mile 4 West Road within existing Right of Way for a distance of 775.0 feet. Crossing on Mile 4 West Road will be done by open cut.
a. Bore a 16" PVC casing for an 8" PVC waterline, 1,350.00 feet West of Veteran Road on the North and South side of Alberta Road. (Mayrin Subdivision)
b. Bore a 2" PVC casing for a 3/4" PVC waterline, 1,600 feet North of Mile 11 on the East and West side of Mile 1 1/2 West. (Quintana Auto Parts Subdivision)
c. Bore a 16" PVC casing for an 8" PVC waterline, 3,000 feet South of Mile 20 on the East and West side of Norene Drive. (Vista Ridge Acres Phase IV Subdivision)
d. Loma Verde Subd. No.2: Installing 1,560 feet of 8" PVC waterline to be set on the 3 foot ROW, west of Sunflower Road on the North side of Mile 22 1/2 North.
e. Bore a 16" PVC casing for an 8" PVC waterline, 40 feet East of Sunflower Rd on the North and South side of Moises Flores Road.
f. Bore a 16" PVC casing for an 8" PVC waterline, 40 feet East of Sunflower Rd on the North and South side of Mile 22 1/2N.
g. Weather Heights Ph. I- will be boring six 2" PVC casing for 1" PVC waterline at the following locations:
1. 680 feet West of Mile 4 on the North and South side of Mile 10 North.
2. 320 feet South of Mile 10 on the West and East side of Mile 4 West.
3. 420 feet South of Mile 10 on the West and East side of Mile 4 West.
4. 680 feet South of Mile 10 on the West and East side of Mile 4 West.
5. 820 feet South of Mile 10 on the West and East side of Mile 4 West.
6. 940 feet South of Mile 10 on the West and East side of Mile 4 West.
2. City of Weslaco:
a. Weather Heights Phase I: The proposed 8" Sanitary Sewer will begin 200.0' south of Mile 10 North Road and Mile 4 West Road. It will then run south along the west side of Mile 4 West Road within existing Right of Way for a distance of 775.0 feet. Crossing on Mile 4 West Road will be done by open cut.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #107484
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| G4510.01.000.0027.00 | First American | $ 2,784.51 |
| L5330.01.000.0106.00 | First American | $ 3,929.41 |
| L6225.02.000.0042.00 | Wells Fargo | $ 6,137.33 |
| W7360.03.000.0088.00 | Corelogic | $ 3,026.66 |
8.
Auditor's Office:
A.
Monthly collection reports for May and June 2012.
| OFFICE | FEES & COST | MONTH |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 73,415.46 | May 2012 |
| Mr. Eduardo Olivarez, Chief Administrative Officer | $ 26,765.00 | May 2012 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 68,785.45 | May 2012 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 30,612.50 | May 2012 |
| The Hon. Luis Garza, Justice of the Peace | $ 79,235.01 | May 2012 |
| The Hon. Ismael Ochoa, Justice of the Peace | $ 88,160.21 | May 2012 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 108,840.05 | May 2012 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 18,187.01 | May 2012 |
| The Hon. Celestino Avila, Jr., Constable Precinct No. 1 | $ 140.00 | June 2012 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 2,240.00 | June 2012 |
| The Hon. Larry Gallardo, Constable Precinct No. 3 | $ 1,815.00 | June 2012 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 290.00 | June 2012 |
| The Hon. Daniel Marichalar, Constable Precinct No. 5 | $ 550.00 | June 2012 |
| The Hon. Jose M. Flores, Comm. Pct. 3, Anzaldua's Park | $ 2,460.00 | June 2012 |
| The Hon. Joel Quintanilla, Comm. Pct. 1, Delta Lake Park | $ 1,364.00 | June 2012 |
| Mr. Juan Martinez, Fire Marshal | $ 7,693.88 | June 2012 |
9.
IT Department - Renan Ramirez:
A.
Information Technology:
Authorization to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Description: | Employee Name: | Employee ID: | MDN: |
| Blackberry | Office Use | N/A | 956-929-4978 |
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval under Comdata Corporation Services, Inc. to add additional fuel card(s) and/or driver(s) for Adult Probation - Fuel Card Users.
B.
Request approval of Application for Payment No.3 in the amount of $44,326.98 from Saenz Utility Contractors, Ltd. awarded contractor for "Tower Road phase I Project", #C-11-044A-06-28, with authority to issue payment after audit and processing procedures are completed by County Auditor.
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County- Dead Body Pickup and Transport Services" Bid No. 2012-130-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
D.
Acceptance and approval of request for payment of Invoice #1102707-7 in the amount of $13,589.83 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project-PO#663746.
E.
Authority to exercise the FINAL YEAR of the two (2) one (1) year options to extend/renew provided in the current contract for:"PURCHASE OF UNIFORMS and/or ACCESSORIES for ALL COUNTY LAW ENFORCEMENT AGENCIES" in connection the Contracts (detailed below) for Hidalgo County, under the same rates, terms and conditions, effective 08/11/12.
1. E-11-214-07-26 (C-09-068-08-11) - LONE STAR UNIFORMS, INC.
2. E-11-214A-07-26 (C-09-068A-08-11) - PREMIERE UNIFORMS d/b/a PREMIERE UNIFORMS & TACTICAL SUPPLIES
1. E-11-214-07-26 (C-09-068-08-11) - LONE STAR UNIFORMS, INC.
2. E-11-214A-07-26 (C-09-068A-08-11) - PREMIERE UNIFORMS d/b/a PREMIERE UNIFORMS & TACTICAL SUPPLIES
F.
Authority to enter into an Equipment-Customer Moves & Relocation Agreement-Move #67345 thru requisition #220096 in the amount of $352.00 to transfer a Xerox Copy Machine from Budget Office to Public Affairs (serial #XEK498637).
G.
206th District Court:
Requesting authority to purchase a maintenance agreement through a purchase order with the company's response as to acceptance of purchase order, and not executed agreement, with Ricoh USA, Inc. through requisition #219317 at $375.00 per year.
H.
Requesting approval of payment for Invoice # 452504/02/XV ($ 33,341.73) submitted by Dannenbaum Engineering Company in connection to "Architectural Services"under AIA# C-11-097A-02-28 (PO#675757) for: "Building Repairs and/or Additions and Renovations"-Pct 4 for PROJECT: "Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4"
I.
Requesting approval and acceptance of payment of Invoices (as set forth below), and as submitted by contracted Professional Architect,
ERO Architects in connection to
AIA Agreement# C-11-176-09-20 for the
"Design and Construction of a New Multi-Purpose Facility/Mechanical Shop for
Hidalgo County Precinct No. 4";
1. Invoice# R012-2489 @ $ 737.00 - (Reimbursable-TDLR Filing Fee and Plan Review Fee)
2. Invoice# R012-2569 @ $ 4,996.53 - (Reimbursable-Binding & Printing)
1. Invoice# R012-2489 @ $ 737.00 - (Reimbursable-TDLR Filing Fee and Plan Review Fee)
2. Invoice# R012-2569 @ $ 4,996.53 - (Reimbursable-Binding & Printing)
J.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the Dude Hill Subdivision, a Pct 3 Hidalgo County BCAP project.
K.
Requesting approval of final requirements/specifications (as reviewed by Precinct designees) for the Request for Proposal with qualifications for "Pool of Professional Consultants to Seek Funding and Assitance Through State, Federal and Private Sectors(s) and Other Sources", approved-authority to advertise (AI-32682-item b) by CC on 6-26-12.
L.
Sheriff's Law Enforcement Office:
Requesting authority to purchase (2) executive frames 8"x10" black mahogany and (3) black Dax wood frames 5"x7" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #328-09 through the following requisition #219723.
Requesting authority to purchase (2) executive frames 8"x10" black mahogany and (3) black Dax wood frames 5"x7" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #328-09 through the following requisition #219723.
M.
Acceptance and approval of request for payment of Invoice Five in the amount of $3,820.93 as submitted by Alcocer Garcia Associates for Professional Architectural Services for the "Design and Construction Of A New Constable Building" in Hidalgo County Precinct One amid Contract #C-10-320-02-08-PO#660264 (approved by CC on 02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
N.
Health and Human Services Department:
Requesting authority to purchase of maintenance agreement through a purchase order not executed agreement, with Xerox Corporation for model: DSHR6 serial #HAN000734 through requisition #217255 in the amount of $75.00/month. Effective: Upon approval (2-1100-441-00-340-001-0-432):
Requesting authority to purchase of maintenance agreement through a purchase order not executed agreement, with Xerox Corporation for model: DSHR6 serial #HAN000734 through requisition #217255 in the amount of $75.00/month. Effective: Upon approval (2-1100-441-00-340-001-0-432):