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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 14, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Sheriff's Office (1100)
B.
2012 - Sheriff's Office (1100)
C.
2012 - Texas AgriLIFE Extension (1100)
D.
2012 - Facilities Mgmt. (1100)
E.
2012 - Health & Human Services Dept. (1293)
F.
2012 - 92nd District Court (1100)
G.
2012 - 398th District Court (1100)
H.
2012 - Constable Pct. #4 (1100)
I.
2012 - Constable Pct. #4 (1100)
J.
2012 - Pct. #1 San (1100)
K.
2012 - Pct. #1 Adm. (1200)
L.
2012 - Pct. #1 R&B (1200)
M.
2012 - Pct. #2 ST CRC (1100)
N.
2012 - Pct. #2 Rd. Maintenance (1200)
O.
2012 - Pct. #2 Border Rd (1200)
P.
2012 - Pct. #3 Parks (1100)
Q.
2012 - Pct. #3 Rd. Maint. (1200)
R.
2012 - Pct. #4 Landfill (1100)
S.
2012 - Pct. #4 Parks (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to North Branch Drain (program 049) in the total amount of $34,534.18 to fund June 2012 Drainage - Labor (PP#11,12&13) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to North Branch Drain (program 049) in the total amount of $34,534.18 to fund June 2012 Drainage - Labor (PP#11,12&13) & Fuel Reimbursements.
B.
Pct. #4 CO 2010:
Approval of 2012 Interdepartmental transfer from Pct. 4 CO2010A&B Drainage Improvements (program 036) to Pct. 4 CO2010A&B Fike Pond (Program 039) in the amount of $15,577.99
Approval of 2012 Interdepartmental transfer from Pct. 4 CO2010A&B Drainage Improvements (program 036) to Pct. 4 CO2010A&B Fike Pond (Program 039) in the amount of $15,577.99
C.
Pct. #4 Road Adm.:
Approval of 2012 interdepartmental transfer from Pct. #4 Road Maint (007) to Pct. #4 Administration (005) in the amount of $4,000.00
Approval of 2012 interdepartmental transfer from Pct. #4 Road Maint (007) to Pct. #4 Administration (005) in the amount of $4,000.00
D.
Constable Pct No. 4 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct 4 in the amount of $15,945.00 to fund fuel expenditures through August 2012.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct 4 in the amount of $15,945.00 to fund fuel expenditures through August 2012.
E.
Master Court I (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Master Court I in the amount of $1,218.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Master Court I in the amount of $1,218.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
Sharyland Water Supply Corporation:
1. Road Crossing (Bore)- A 8" PVC waterline to be encased within a 12" PVC casing to be located approximately 30 ft. south of the intersection of Mayberry Rd and FM 676.
North Alamo Water Supply Corporation:
1. Buenos Aires Subdivision- Will be boring a 2" PVC casing for 3/4" PVC waterline, 1,000 feet south of Mile 12 North on the west side of Mile 1.5 West.
1. Road Crossing (Bore)- A 8" PVC waterline to be encased within a 12" PVC casing to be located approximately 30 ft. south of the intersection of Mayberry Rd and FM 676.
North Alamo Water Supply Corporation:
1. Buenos Aires Subdivision- Will be boring a 2" PVC casing for 3/4" PVC waterline, 1,000 feet south of Mile 12 North on the west side of Mile 1.5 West.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal requests for employees #028606, 115509 & 070602
7.
Membership Dues:
A.
County Auditor's Office:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 (Requisition #) for Leticia Chavez, Compliance Supervisor, with the authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 (Requisition #) for Leticia Chavez, Compliance Supervisor, with the authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
8.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide area, one (1) in the City of Elsa and one (1) in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program.
B.
Requesting approval to pay the Pharr Police Department for Burglary/Robbery Alarms permit in the amount of Thirty Dollars ($30.00) for Hidalgo County Urban County Program.
9.
Budget & Management:
A.
Self-Insured (2202) Workers' Comp.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 36,570.58 for the period of 07/16-31/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 36,570.58 for the period of 07/16-31/2012 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $874,529.13 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/21/12 to 08/03/12.
2. Approval of wire transfer to cover claims paid.
| 07/21-27/12 | $366,205.90 |
| 07/28-31/12 | $260,815.70 |
| 08/01-03/12 | $247,507.53 |
| TOTAL | $874,529.13 |
10.
IT Department - Renan Ramirez:
A.
Planning Dept.:
Authorization to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Description: | Employee Name: | Employee ID: | MDN: |
| Cell Phone | Rodolfo Rios | 154385 | 956-648-7923 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of Change Order No. 1 with contractor Asago LLC dba Asago Construction for Pentecostal Subdivision, Pct. No. 2 with quantitative adjustments resulting in an increase of $7,481.20 as submitted through project engineer R. Gutierrez Engineering Corporation-(C-CAP-12-047-03-27).
B.
Acceptance and approval of Invoice #11324207 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation"-contract #C-11-054-04-12.
C.
Acceptance and approval of Invoice #12-7-000007 in the amount of $3,087.83, from L&G Engineering Laboratory contracted engineer for "Sheriff's Office Substation" C-11-032C-10-11.
D.
Acceptance and approval of Invoice No. 13-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
E.
Acceptance and approval of request for payment of
Invoice #2012880 in the amount of
$23,105.90 from
TEDSI Infrastructure Group under Contract #C-10-062-03-16-PO#636565-Work Authorization No. 1-General Engineering Services-1-01-thru-1- 31-12 in connection to: "Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain from North Main Drain To County Road 3601 (Approx. 8 Miles)" Project.
F.
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the contracts identified under the same rates, terms and conditions the following:
1. C-12-168-08-16-Mosquito control Chemicals with ADAPCO, Inc. for Hidalgo Co.;
2. C-12-168A-08-16-Mosquito Control Chemicals with Univar USA, Inc. for Hidalgo Co.
1. C-12-168-08-16-Mosquito control Chemicals with ADAPCO, Inc. for Hidalgo Co.;
2. C-12-168A-08-16-Mosquito Control Chemicals with Univar USA, Inc. for Hidalgo Co.
G.
Tax Office-Edinburg Bookeeping Department:
Requesting authority to purchase a 12-month fax service agreement renewal and authority to execute required agreement for the following with Copy Graphics, Inc.;
Requesting authority to purchase a 12-month fax service agreement renewal and authority to execute required agreement for the following with Copy Graphics, Inc.;
| Requisition | Model | Serial | Yearly | Effective | Account |
| 219245 | Brother 2820 Fax | U61325C7J43163 | $125.00 | 8/7/2012-8/6/2013 | 2-1100-415-15-140-001-0-432 |
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)-"CRS-2 (Cationic Rapid Setting) Emulsified Asphalt. RFB NO.: 2012-164-00-00-SGS, including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
I.
1. Authority to exercise the FIRST (1ST) YEAR of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection the Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/19/12.
a. C-11-083-08-16 - CENTRIC GROUP, LLC d/b/a KEEFE SUPPLY COMPANY
b. C-11-083A-08-16 - RENE LUCIO d/b/a R & R DISTRIBUTING
a. C-11-083-08-16 - CENTRIC GROUP, LLC d/b/a KEEFE SUPPLY COMPANY
b. C-11-083A-08-16 - RENE LUCIO d/b/a R & R DISTRIBUTING
2. Authority to exercise the SECOND (2ND) & FINAL YEAR of the additional two (2) one (1) year options to extend/renew as provided in the current contract with NTC DRUG TESTING SERVCES, INC. d/b/a NURSES, TECHNICIANS and COLLECTORS for the purposes of:"DRUG TESTING SERVICES" for the Hidalgo County Sheriff's Office in connection to Contract# E-11-240-08-16 (C-09-160-07-14), under the same rates, terms and conditions, effective 08/22/12.
J.
Requesting authority to purchase the license renewal for 12 months through a purchase order not executed agreement, from Webex Communications, Inc. through Requisition#219884 in the amount of $150.00/month. Effective: 8/12/2012-8/11/2013 (2-1100-415-00-200-002-0-336):
K.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.