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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 21, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - County Auditor's Office (1100)
B.
2012 - County Clerk (1100)
C.
2012 - Executive Office (1100)
D.
2012 - Health & Human Services Dept. (1293)
E.
2012 - Health & Human Services Dept. (1293)
F.
2012 - Health & Human Services Dept. (1293)
G.
2012 - Health & Human Services Dept. (1100)
H.
2012 - Health & Human Services Dept. (1100)
I.
2012 - Sheriff's Office (1100)
J.
2012 - Sheriff's Office (1284)
K.
2012 - Elections Department (1100)
L.
2012 - Tax Office (1100)
M.
2012 - Fire Marshal (1100)
N.
2012 - Emergency Management (1100)
O.
2012 - I.T. Department (1100)
P.
2012 - HIDTA (1254)
Q.
2012 - Pct. # 1 Parks (1100)
R.
2012 - Pct. #2 Parks (1100)
S.
2012 – Pct. #2 Sanitation (1100)
T.
2012 – Pct. #2 R&B (1200)
U.
2012 - Pct. #3 BCAP (1312)
V.
2012 - Constable Pct 4 (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Valdez (Armando-Ditch), in the amount of $4,663.56 to fund road materials expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Valdez (Armando-Ditch), in the amount of $4,663.56 to fund road materials expenditures.
B.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $4,900.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $4,900.
C.
Pct. 4 Rd Maint (1200):
Approval of 2012 interdepartmental transfer from CW ADM (1200) to Pct. 4 Rd Maint (1200) in the amount of $17,000.00 to fund vehicle repairs.
Approval of 2012 interdepartmental transfer from CW ADM (1200) to Pct. 4 Rd Maint (1200) in the amount of $17,000.00 to fund vehicle repairs.
D.
C.O. 2009 B&C Series (1341):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2009B&C from DD#1 (program 080) to Pct#4 FM1925 (program 076) in the total amount of $221,040.00
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2009B&C from DD#1 (program 080) to Pct#4 FM1925 (program 076) in the total amount of $221,040.00
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office:
Approval of July 2012 Check processing fee report.
Approval of July 2012 Check processing fee report.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #128759
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| A5527.01.000.0002.00 | Corelogic | $ 4,704.52 |
| E5560.00.000.0015.00 | Corelogic | $ 2,867.12 |
| K6910.01.000.0045.00 | Corelogic | $ 2,859.46 |
| K6910.06.000.0111.00 | Corelogic | $ 2,602.79 |
| L0450.00.197.0000.05 | Corelogic | $ 2,515.63 |
| L2218.00.000.0053.00 | Corelogic | $ 2,699.17 |
| L3080.00.000.0050.00 | Netco Texas | $ 3,328.73 |
| U1050.00.000.0008.00 | Corelogic | $4,892.97 |
8.
Membership Dues:
A.
County Clerk:
Requesting approval to pay the 2012 Urban Recorders Alliance Annual membership dues in the total amount of $50.00 for Mrs. Annette Muñiz, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2012 Urban Recorders Alliance Annual membership dues in the total amount of $50.00 for Mrs. Annette Muñiz, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
9.
Headstart:
A.
Approval of Financial Reports for June and July 2012.
B.
Approval of Risk Management Quarterly Report
C.
Approval of Monthly Report for Special Services for June and July 2012.
D.
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served for June and July 2012.
E.
Approval of Children's Applications for Program Year 2012-2013
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise a Request for Proposals and approval of procurement packet (i.e. legal notice, requirements, scope of services, evaulation criteria, etc.) as attached hereto for: "Section 125 Voluntary Insurance Products for Hidalgo County"-RFP #2012-145-00-00-CGA, including, but not limited to the following "Pre-Tax Products":
1. Vision
2. Dental
3. Cancer
4. Long and/or Short Term Disability
5. Accidental
6. Life Insurance
7. Critical Illness
1. Vision
2. Dental
3. Cancer
4. Long and/or Short Term Disability
5. Accidental
6. Life Insurance
7. Critical Illness
B.
1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source."
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $15,577.99 for the installation and removal primary poles and upgrade to a full 3-Phase WYE-WYE 277/480V Transformer at Mile 17 N., East of Skinner Rd., to serve Fike Pump Lift Station in La Blanca, TX with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $15,577.99 for the installation and removal primary poles and upgrade to a full 3-Phase WYE-WYE 277/480V Transformer at Mile 17 N., East of Skinner Rd., to serve Fike Pump Lift Station in La Blanca, TX with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
C.
Approval of Application for Payment No. 1 in the amount of $71,738.17 from Asago, LLC dba Asago Construction, contracted vendor for Mid-Valley Estates Subdivision as submitted by TEDSI Infrastructure Group, Inc. project engineer (C-CAP-12-049-05-10.)
D.
Approval of Application for Payment No. 2 in the amount of $44,157.60 from Asago, LLC dba Asago Construction, contracted vendor for Pentecostal Subdivision as submitted by R. Gutierrez Engineering Corporation project engineer (C-CAP-12-047-03-27.)
E.
Approval to exercise the County's option to extend the one (1) year as provided under current contract #C-2010-002-09-28 for the provision of: "Pathologist To Provide Turnkey Autopsy And Related Services-Hidalgo County" with Dr. Norma Jean Farley, M.D., under the same rates, terms and conditions with effective date of September 28, 2012 and ending on September 27, 2013.
F.
Approval of Request for Payment-Application No. 6 in the amount of $382,994.40 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
G.
Auditors Office:
Acceptance of Price Quote with recommendation to purchase 2-year Nu Ax Standard Device Connect Renewal (support and maintenance services) with Notable Solutions, Inc. for the Auditor's department through Requisition 220247 in the total amount of $328.00
Acceptance of Price Quote with recommendation to purchase 2-year Nu Ax Standard Device Connect Renewal (support and maintenance services) with Notable Solutions, Inc. for the Auditor's department through Requisition 220247 in the total amount of $328.00
H.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
I.
Tax Office-Several Locations:
Requesting authority to purchase a 12-month fax service agreement renewals and authority to execute required agreement for the following with Copy Graphics, Inc. (2-1100-415-15-140-001-0-432;
Requesting authority to purchase a 12-month fax service agreement renewals and authority to execute required agreement for the following with Copy Graphics, Inc. (2-1100-415-15-140-001-0-432;
| Requisition | Model | Serial | Location | Yearly | Effective |
| 220625 | Canon LC-2050P | UZX78565 | Tax Office-Mission | $195.00 | 8/21/2012-8/20/2013 |
| 220625 | Canon LC-2050P | UZX78564 | Tax Office Auto-Mission | $195.00 | 8/21/2012-8/20/2013 |
| 220625 | Canon LC-2050P | UZX78561 | Tax Office Auto-Edinburg | $195.00 | 8/21/2012-8/20/2013 |
J.
Acceptance and approval of request for payment-Inv. #11324221-$4,250.00- submitted by L&G Consulting Engineers-services-month of July 2012 in connection to Contract #C-07-451-12-26-PO#596375.