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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING September 4, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - WIC (1292)
B.
2012 - Court Reporter (1239)
C.
2012 - District Attorney (1100)
D.
2012 - District Attorney's Office - Investigation Fund (1223)
E.
2012 - Safety Division (1100)
F.
2012 - Purchasing (1100)
G.
2012 - Fire Marshal (1100)
H.
2012 - Planning Dept (1100)
I.
2012 - Treasurer's Office (1100)
J.
2012 - Elections Department (1100)
K.
2012 - Elections Department (1100)
L.
2012 - Elections Department (1100)
M.
2012 - Sheriff's L.E.O.S.E. (1220)
N.
2012 - Sheriff's Office (1100)
O.
2012 - Health & Human Services Dept. (1100)
P.
2012 - Health & Human Services Dept. (1100)
Q.
2012 - 139th District Court (1100)
R.
2012 - J.P. 4/1 (1100)
S.
2012 - J.P. 5/1 (1100)
T.
2012 - Pct. #1 Park (1100)
U.
2012 – Pct. #2 R&B (1200)
V.
2012 - Pct. #2 C.O.'s (1336)
W.
2012 - Pct. #3 Sanitation (1100)
X.
2012 - Pct #3 Rd. Maint. (1200)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Valdez (Armando-Ditch), program #099, in the amount of $4,355.23 to fund road materials expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Valdez (Armando-Ditch), program #099, in the amount of $4,355.23 to fund road materials expenditures.
B.
Pct. #2 C.O.'s (1342):
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (055) to program (053) in the amount of $290,537.17.
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (055) to program (053) in the amount of $290,537.17.
C.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $9,963.45
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $9,963.45
D.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (061) in the amount of $180,441.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (061) in the amount of $180,441.
E.
Pct. #2 C.O.'s (1336):
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1336 from program (043) to program (030) in the amount of $41,093.46.
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1336 from program (043) to program (030) in the amount of $41,093.46.
F.
Pct. #4 (1100):
Approval of 2012 interdepartmental transfer from Pct 4 Parks (program 009) to Pct 4 CRC (program 077) in the amount of $4,875.00.
Approval of 2012 interdepartmental transfer from Pct 4 Parks (program 009) to Pct 4 CRC (program 077) in the amount of $4,875.00.
G.
CO 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from CO 2010 A&B- Mediplex buildings, program 044, to CO 2010 A&B Courts Modular, program 048, in the amount of $192,604.00 to fund 3rd portable building and associated engineering costs.
Approval of 2012 interdepartmental transfer from CO 2010 A&B- Mediplex buildings, program 044, to CO 2010 A&B Courts Modular, program 048, in the amount of $192,604.00 to fund 3rd portable building and associated engineering costs.
4.
Interfund transfers:
A.
PCT. 2 TXDOT (1315)
Approval of 2012 interfund transfer from Pct. 2 Road Maintenance (fund 1200, program#006) to TXDOT-Nolana Loop Project (fund 1315, program#081) in the amount of $300,000 to fund anticipated ROW expenditures.
Approval of 2012 interfund transfer from Pct. 2 Road Maintenance (fund 1200, program#006) to TXDOT-Nolana Loop Project (fund 1315, program#081) in the amount of $300,000 to fund anticipated ROW expenditures.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2
6.
Monthly Fee Reports:
A.
District Clerk
Approval of July 2012 Monthly Fee Report.
Approval of July 2012 Monthly Fee Report.
7.
Right of Way - Permits:
A.
Agua Special Utility District:
Iowa Subdivision: The contractor proposes to install a 12" PVC waterline along the east side of Iowa Road from a point 3,000.0 feet North of Mile 7 North (FM 2221) and then run North a distance of 300.0 feet, and from Mile 8 North, South 450.0 feet.
The North Alamo Water Supply Corporation:
Presidio Estates Subdivision- Will be boring a 2" PVC casing for 1" service connections South of Minnesota Rd and 16" casing for 8" PVC waterlines East of Tower Rd at the following locations:
320, 550, 760, 980 and 1,200 feet South of Minnesota Rd- 2" PVC casing
590, 1,190, 1,780 feet East of Tower Rd- 16" PVC casing
Iowa Subdivision: The contractor proposes to install a 12" PVC waterline along the east side of Iowa Road from a point 3,000.0 feet North of Mile 7 North (FM 2221) and then run North a distance of 300.0 feet, and from Mile 8 North, South 450.0 feet.
The North Alamo Water Supply Corporation:
Presidio Estates Subdivision- Will be boring a 2" PVC casing for 1" service connections South of Minnesota Rd and 16" casing for 8" PVC waterlines East of Tower Rd at the following locations:
320, 550, 760, 980 and 1,200 feet South of Minnesota Rd- 2" PVC casing
590, 1,190, 1,780 feet East of Tower Rd- 16" PVC casing
B.
City of Donna- La Victoria Subdivision Phase II: the proposed 8" PVC SDR-35 Sanitary Sewer line will be installed 5.0' East of the new West R.O.W. line of Victoria Road. The line will start 1,320.0' South of Walker Street and then run South for 435.0' to the end of the proposed La Victoria Subdivision Phase II.
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| O3470.04.001.0027.00 | Bac Tax Service | $ 5,850.31 |
| W6007.00.000.0023.00 | First National Bank | $ 7,805.17 |
9.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval of payment for 2012 membership dues for Sheriff Guadalupe Trevino to the American Correctional Association in the amount of $35.00
Requesting approval of payment for 2012 membership dues for Sheriff Guadalupe Trevino to the American Correctional Association in the amount of $35.00
10.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide area under the HOME Owner-Occupied Housing Rehabilitation Program.
11.
Budget & Management:
A.
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval to exercise the option to renew/extend the first (1) of nine (9) one (1) year terms as stipulated and provided in the contract under the specified rates, terms and conditions for-"Lease of Tower Space" with RGV Towers, LLC, for HIDTA. (C-11-192-09-27)
B.
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the contract identified under the same terms and conditions for "Substance Abuse Treatment and Primary Care Services for Adolescents" with SCAN, INC.. (C-11-141-09-20).
C.
Requesting approval to substitute the following items previously approved through Commissioner's Court (8/14/2012 Regular agenda item #AI-33581) as vendor does not have original items and is supplying the following with JP Collection Project using the Justice Court Technology Fund:
| Previous Item | Qty. | Price |
| THINK CENTRE EDGE 71 SFF CORE i3-2120 3.3GHz/ 3MB/ 4GB/ 320GB/ DVD SM/ GigNIC/ W7P64 | 60 | $459.00/each |
| New Item | Qty. | Price |
| THINK CENTRE EDGE 72 SFF Pentium DC G640 2.8GHz/ 4GB/ 500GB/ DVD SMDL/ GNIC/ W7P64 | 60 | $432.12/each |
D.
Approval of clarification on action taken on July 24, 2012, of an error as displayed on page 5 of Amendment submitted by Texas.gov Contracts, stipulating "Brooks County" and whereas it has been corrected by Texas.gov to reflect "Hidalgo County".
E.
Acceptance and approval of Invoice #12-8-000002 in the amount of $208.55, from L&G Engineering Laboratory contracted engineer for "Sheriff's Office Substation" C-11-032C-10-11.
F.
Requesting approval of payment for Invoice # 452504/03/XV ($ 11,814.76) submitted by Dannenbaum Engineering Company in connection to "Architectural Services"under AIA# C-11-097A-02-28 (PO#675757) for: "Building Repairs and/or Additions and Renovations"-Pct 4 for PROJECT: "Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4"
G.
Acceptance and approval of Invoice No. 14-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
H.
Approval to add additional fuel card(s) and/or driver(s) for:
1. HeadStart - Fuel Cards and Users.
1. HeadStart - Fuel Cards and Users.
I.
Acceptance and approval of the continuation of the RTK Agreement with North American Western Data Systems d/b/a Western Data Systems for the Satellite and Cellular Phone Systems Service in connection with the existing "Trimble Rover Kit" equipment/system as utilized by the Hidalgo County Planning Department in an amount of $100.00 with effective date of October 22, 2012 thru October 21 ,2013.
J.
Acceptance and approval to exercise the County's option to extend the final year as provided with Cymez International Security under contract #E-11-277-10-04 (original contract #C-10-337-10-19) for the provision of: "Security Services For County Owned Structures-Buildings-Parks-Equipment-Facilities-Hidalgo County", under the same rates, terms and conditions with effective date of October 19, 2012 and ending October 18, 2013.
K.
Constable Pct. 4
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7530P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Constable Pct. 4 Department through Requisition #220976 in the amount of $227.67/month, effective upon approval.
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7530P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Constable Pct. 4 Department through Requisition #220976 in the amount of $227.67/month, effective upon approval.
L.
HIDTA Task Force:
Requesting authority to purchase a 24-month copier service agreement renewal and authority to execute required agreement for the following with Copy Graphics, Inc. (2-1100-415-15-140-001-0-432;
Requesting authority to purchase a 24-month copier service agreement renewal and authority to execute required agreement for the following with Copy Graphics, Inc. (2-1100-415-15-140-001-0-432;
| Requisition | Model | Serial | Location | Yearly | Effective |
| 221502 | MP-C3000SPF | L3765600717 | 3100 S. Closner, Edinburg, TX |
$100.00/8,000 B&W-+.015/EACH $50.00/500 COLOR-+.011/EACH |
9/21/12-9/20/14 |
M.
Requesting authority to adverise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft service contract, etc.) as attached hereto for: Hidalgo County - "Turnkey Burial Services (Including Cemetery Plots) for Unidentified Pauper Remains" RFB No. 2012-173-09-26-YZV including the re-advertising of project in the event no bids are received and/or rejectionof bids and project is still required.