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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING September 4, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
C.
Health & Human Services Dept. - Environmental Division (1100):
Requesting permission / approval of travel request for Ronnie Ramirez to attend an Animal Control Officer Training Course to obtain statutorily required continuing professional education to be held on September 26-28, 2012 in Harlingen, Texas.
Requesting permission / approval of travel request for Ronnie Ramirez to attend an Animal Control Officer Training Course to obtain statutorily required continuing professional education to be held on September 26-28, 2012 in Harlingen, Texas.
D.
Texas Agrilife Extension:
1. Requesting permission for Barbara Storz and three (3) staff to travel to Laredo, Texas to attend the District 12 Program Planning Workshop on September 18-19, 2012
Veterans Services:
2. Requesting permission for Emilio de los Santos to travel to Dallas, Texas to attend the Texas Veterans Commission (TVC) 65th Annual Statewide Training Conference on September 17-21, 2012 (TVC will provide lodging and meals; county will pay for mileage)
1. Requesting permission for Barbara Storz and three (3) staff to travel to Laredo, Texas to attend the District 12 Program Planning Workshop on September 18-19, 2012
Veterans Services:
2. Requesting permission for Emilio de los Santos to travel to Dallas, Texas to attend the Texas Veterans Commission (TVC) 65th Annual Statewide Training Conference on September 17-21, 2012 (TVC will provide lodging and meals; county will pay for mileage)
E.
Safety Division:
Requesting permission/approval of travel for Armando Guzman to attend the MSWA Supervisor Course to be held in Kingsville, Texas on October 15-18, 2012.
Requesting permission/approval of travel for Armando Guzman to attend the MSWA Supervisor Course to be held in Kingsville, Texas on October 15-18, 2012.
F.
Request from Love's Travel Stops & Country Stores, Inc. to use the Milo Ponce Park on Saturday, September 22, 2012 for a fund raising event to benefit the Children's Miracle Network, a non-profit organization
G.
Environmental Compliance Division:
1. Requesting approval to extend period of internship of Jacqueline Munoz as volunteer intern to assist with storm water permit activities
Executive Office:
2. Requesting approval to authorize/appoint Kayleigh Garcia as volunteer intern
1. Requesting approval to extend period of internship of Jacqueline Munoz as volunteer intern to assist with storm water permit activities
Executive Office:
2. Requesting approval to authorize/appoint Kayleigh Garcia as volunteer intern
6.
County Judge's Office:
A.
Proclamation honoring Maria G. Valladares celebrating her 100th Birthday
7.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Final Report on Classification and Compensation Pay Plan Committee Recommendations
8.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
9.
IT Department - Renan Ramirez
A.
Information Technology:
Authorization and approval to process payment of claim for telephone service in the amount of $50.51 through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to process payment of claim for telephone service in the amount of $50.51 through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Employee Name: | Employee ID: | Service Plan: | Dates: | MDN: |
| Office Use | N/A | Nationwide Unlimited Talk $54.59 + Unlimited Text $12.00 + Email&Web $29.99 | July 3, 2012 through July 18, 2012 | 956-929-4978 |
10.
Juvenile Probation - Buddy Silva:
A.
JB-Juvenile Accountability Incentive Block Grants:
1. Approval to accept FY 2013 JAIBG "Early Intervention Counseling Program" Grant Award Number: JB-11-J20-24529-02 in the amount of $37,789.00 plus local match of $4,198.78 for a total amount of $41,987.78 for the period of 9/1/12 to 8/31/13
2. Approval of certification of revenues as certified by County Auditor for the JABG "Early Intervention Counseling Program"
3. Approval to appropriate grant funds in the amount of $41,987.78 for the period of 9/1/12 to 8/31/13
1. Approval to accept FY 2013 JAIBG "Early Intervention Counseling Program" Grant Award Number: JB-11-J20-24529-02 in the amount of $37,789.00 plus local match of $4,198.78 for a total amount of $41,987.78 for the period of 9/1/12 to 8/31/13
2. Approval of certification of revenues as certified by County Auditor for the JABG "Early Intervention Counseling Program"
3. Approval to appropriate grant funds in the amount of $41,987.78 for the period of 9/1/12 to 8/31/13
11.
Urban County - Diana Serna:
A.
The City of La Villa and Urban County Program are requesting authorization to cancel an existing contract with Noe Garza Engineers, Inc. in the amount of $8,041.00 for the 2011 Water/Sewer Improvements project which consisted of various upgrades to the water treatment plant. Noe Garza Engineers, Inc. representative has asked for termination of their contract, due to unforeseen circumstances.
B.
Requesting authorization to amend the Emergency Solutions Grants Program "ESG" contract with Advocacy Resource Center for Housing, Inc. (ARCH) and the Hidalgo County Urban County Program approved on July 5, 2011. ARCH was initially granted funds in the amount of $58,657.00 for both Homeless Prevention activities and Essential Services. The amendment will increase the original amount by $94,705.75. The amended contract amount for ARCH will be $153,362.75. The amendment now includes the new activities under Homeless Prevention & Rapid Re-Housing, Housing Relocation & Stabilization Services, Data Collections (HMIS) and Administration.
C.
The Urban County Program requests approval of the Emergency Solutions Grants Program Sub-Recipient Agreements with the following for Program year 25 (2012). See attached Agreements.
| # | Sub-Recipient Agency | Total Contract Amount |
| 1 | Advocacy Resource Center for Housing, Inc. | $132,380.75 |
| 2 | Catholic Charities of the Rio Grande Valley | $177,000.00 |
| 3 | American Red Cross – South Texas Chapter | $ 50,000.00 |
| 4 | Women Together Foundation, Inc. | $189,028.03 |
| 5 | The Salvation Army | $ 68,500.00 |
| Total: | $616,908.78 |
D.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 4's proposed budget and program amendment for Fiscal Years 21, 22, 23 & 25 (2008,2009,2010,& 2012) work plans. The proposed amendment will decrease the Fire Station Equipment- deleting the Linn/San Manuel Fire Station project; and create a Parks, Recreational Facility Improvements Line item for the development of Sunflower Park in the Precinct No. 4 area.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4, the proposed amendment for Fiscal Years 21, 22, 23 & 25 (2008,2009,2010,& 2012) work plans. The proposed amendment will decrease the Fire Station Equipment- deleting the Linn/San Manuel Fire Station project; and create a Parks, Recreational Facility Improvements Line item for the development of Sunflower Park in the Precinct No. 4 area.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4, the proposed amendment for Fiscal Years 21, 22, 23 & 25 (2008,2009,2010,& 2012) work plans. The proposed amendment will decrease the Fire Station Equipment- deleting the Linn/San Manuel Fire Station project; and create a Parks, Recreational Facility Improvements Line item for the development of Sunflower Park in the Precinct No. 4 area.
12.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
B.
Requesting authorization for the Hidalgo County Elections Department to apply for the Voting Access for Individuals with Disabilites Grant Program. The purpose of this program is for counties to make polling places accessible and provide the same opportunity for access and participation to individuals with disabilities.
13.
Auditor's Office - Ray Eufracio:
A.
1. Approval of 2012 Certification of New Sources of Revenue
2. Presentation of 2013 Statement of Estimated Available Resources
2. Presentation of 2013 Statement of Estimated Available Resources
14.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. BF Subdivision – Pct. 1 (Humberto Garza)
2. Preliminary Approval
a. Buenos Aires Subdivision – Pct. 1 (Noe Salazar)
b. Las Estrellas No. 4 Subdivision – Pct. 3 (Forrest Runnels Jr.)
c. Presidio Estates Subdivision – Pct. 1 (Kyndel Bennett)
3. Final Approval
a. Azteca Estates Subdivision – Pct. 1 (Kyndel Bennett)
b. Comanche Estates Subdivision – Pct. 1 (Kyndel Bennett)
c. Lerma Estates Phase I Subdivision – Pct. 1 (Ramiro Lerma)
d. Santoy's Estates Subdivision – Pct. 3 (Jose L. Santoy)
e. Los Gomez Subdivision – Pct. 2 (Julio Gomez)
4. Final Approval with Financial Guarantee
a. Guajardo Acre Subdivision – Pct. 1 (Cesar Guajardo)
b. Cantu Heights Subdivision – Pct. 3 (Alfredo Cantu Jr.)
5. Final Approval with Variance Request
a. Mandalay Bay Phase 2 Subdivision – Pct. 4 (Richard Garza)
a. BF Subdivision – Pct. 1 (Humberto Garza)
2. Preliminary Approval
a. Buenos Aires Subdivision – Pct. 1 (Noe Salazar)
b. Las Estrellas No. 4 Subdivision – Pct. 3 (Forrest Runnels Jr.)
c. Presidio Estates Subdivision – Pct. 1 (Kyndel Bennett)
3. Final Approval
a. Azteca Estates Subdivision – Pct. 1 (Kyndel Bennett)
b. Comanche Estates Subdivision – Pct. 1 (Kyndel Bennett)
c. Lerma Estates Phase I Subdivision – Pct. 1 (Ramiro Lerma)
d. Santoy's Estates Subdivision – Pct. 3 (Jose L. Santoy)
e. Los Gomez Subdivision – Pct. 2 (Julio Gomez)
4. Final Approval with Financial Guarantee
a. Guajardo Acre Subdivision – Pct. 1 (Cesar Guajardo)
b. Cantu Heights Subdivision – Pct. 3 (Alfredo Cantu Jr.)
5. Final Approval with Variance Request
a. Mandalay Bay Phase 2 Subdivision – Pct. 4 (Richard Garza)
15.
Precinct #2 - Comm. H. Palacios:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and City of San Juan for the Nolana Loop Project (FM1426 to FM 88).
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a highway improvement project generally described as the Nolana Loop Project from FM 1426 to FM 88" pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a highway improvement project generally described as the Nolana Loop Project from FM 1426 to FM 88" pursuant to the approval of the Interlocal Agreement as stated above.
B.
Approval of consent agreement with Irrigation District No.2 for the Minnesota Drainage Project.
16.
Precinct #4 - Comm. J. Palacios:
A.
Proclamation honoring Captain Ken Baker upon his retirement from Texas Parks and Wildlife Law Enforcement Division
B.
1. Acceptance of resignation from Erika de la Garza as member of the Tropical Texas Behavioral Center (term expires Aug. 31, 2012)
2. Appointment of Sandra Solis as member to the Tropical Texas Behavioral Center for a two year term effective September 4, 2012
2. Appointment of Sandra Solis as member to the Tropical Texas Behavioral Center for a two year term effective September 4, 2012
17.
Budget & Management - Sergio Cruz:
A.
Presentation and discussion on the Monthly Budget Report for the month of July 2012.
B.
1. Discussion, consideration and action to enter into The Texas VINE Annual Maintenance Grant Contract - fiscal year 2013 with the Office of the Attorney General of Texas and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of of appropriation of funds for the Texas VINE Program in the amount of $29,174.00.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2012 to August 31, 2013 in the amount of $29,174.00 and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of of appropriation of funds for the Texas VINE Program in the amount of $29,174.00.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2012 to August 31, 2013 in the amount of $29,174.00 and authorization for County Judge to sign the required documents.
C.
Budget Appropriations:
1.
Pct #4 Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $34,278.30 (Labor Reimbursements - June 2012).
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $34,278.30 (Labor Reimbursements - June 2012).
2.
Pct #4 R&B (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Paving Revenues.
b. Approval of 2012 appropriation of funds into Precinct #4 Rd. Maint. (program 007) in the total amount of $50,541.10 (Escrow monies for the Lantana Acres No. 7 "Mile 22 1/2 & Engelman Gardens Rd." street improvement project)
a. Approval of Certification of Revenues as certified by the County Auditor for Paving Revenues.
b. Approval of 2012 appropriation of funds into Precinct #4 Rd. Maint. (program 007) in the total amount of $50,541.10 (Escrow monies for the Lantana Acres No. 7 "Mile 22 1/2 & Engelman Gardens Rd." street improvement project)
3.
Adult Probation - Drug Court (1100):
Approval of 2012 appropriation from unreserved funds for the Drug Court in the amount of $1,000.00.
Approval of 2012 appropriation from unreserved funds for the Drug Court in the amount of $1,000.00.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Recommending action to reject bids received for:"Hidalgo County- Security Guard Services" Bid No. 2013-046-06-13-SMA as per requesting department directive (Hidalgo County Constable Pct. 4) and re-evaluating the project.
4.
a. Pursuant to Article 14 of the current agreement-C-11-291-01-24, Halff Associates is requesting approval to engage the services of sub-contractors/consultants (Raba Kistner Consultants, Inc., Dannenbaum and Anthony Covacevich) with adherence to insurance provisions required by said article;
b. Acceptance and approval of Work Authorization No. 1 (with estimated cost proposal of $ ) as submitted by Halff Associates, Inc. for Project: (Installation Infrastructure Engineering, Drawings and Specifications for the Addition of Annex Structures/Three (3) Modular Buildings to the existing Hidalgo County Courthouse), in connection to the "on-call" agreement #C-11-291-01-24 for the purposes of: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4".
c. Requesting acceptance and approval of Supplemental Agreement No. 1 to Work Authorization No. 2 submitted by HALFF ASSOCIATES, INC., in the (amount of $ 9,100.00, with revised total cost amount $ 142,080.00) for the purposes of "engineering services" on the ongoing Project: (LIFE SAFETY PROJECT AT THE COURTHOUSE) in connection to agreement# C-10-340-10-19 for the purposes of: "Building Repairs, Renovations and/or Alterations to County Owned Buildings" located within Precinct No. 4 (on an as needed basis).
b. Acceptance and approval of Work Authorization No. 1 (with estimated cost proposal of $ ) as submitted by Halff Associates, Inc. for Project: (Installation Infrastructure Engineering, Drawings and Specifications for the Addition of Annex Structures/Three (3) Modular Buildings to the existing Hidalgo County Courthouse), in connection to the "on-call" agreement #C-11-291-01-24 for the purposes of: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4".
c. Requesting acceptance and approval of Supplemental Agreement No. 1 to Work Authorization No. 2 submitted by HALFF ASSOCIATES, INC., in the (amount of $ 9,100.00, with revised total cost amount $ 142,080.00) for the purposes of "engineering services" on the ongoing Project: (LIFE SAFETY PROJECT AT THE COURTHOUSE) in connection to agreement# C-10-340-10-19 for the purposes of: "Building Repairs, Renovations and/or Alterations to County Owned Buildings" located within Precinct No. 4 (on an as needed basis).
B.
Executive Officer:
1.
Requesting approval to increase PO #679285 in the amount of $45,259.00 for proposed changes to the 3 Courtroom Modular. Proposed changes are to comply with ADA requiements and revised changes in order to accomodate staff, public areas, as outlined on attachment. Project #12-204-OGG
C.
Pct. 4
1.
a. Presentation and Recommendation by Prodigy Construction Management, LLC, through Alex Palacios, Principal/Project Manager of the "scoring grid" (attached herein) for the purposes of ranking by Commissioner's Court in connection to the: Construction of a New Multi-Purpose Facility and Mechanical Shop for Hidalgo County Precinct No. 4 (CSP No. 2012-056B-08-01-MSS);
b. Athority to negotiate with number (1) one ranked paticipant for the purposes of a New Multi-Purpose Facility and Mechanical Shop for Hidalgo County Precinct No. 4.
b. Athority to negotiate with number (1) one ranked paticipant for the purposes of a New Multi-Purpose Facility and Mechanical Shop for Hidalgo County Precinct No. 4.
2.
a. Approval to purchase One (1) New or Newer 2012/2013 Chevrolet 2500HD Silverado 4x4 Crewcab SWB PU through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet (Contract #VE11-11) in the amount of $36,713.00 which includes a $600.00 HGAC administration fee and delivery for ( Project #2012-216-OGG); or, if not approved,
b. Authority to advertise sealed procurement for the vehicles described above and herein, using the information detailed to finalize general and minimum specifications.
b. Authority to advertise sealed procurement for the vehicles described above and herein, using the information detailed to finalize general and minimum specifications.
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Hidalgo County v. Adelco
D.
Claim of Roberto Figueroa
E.
Claim of AT&T
F.
Claim of De La Rosa Wrecker Service
G.
Claim of Maria Guerrero
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Hidalgo County v. Adelco
D.
Claim of Roberto Figueroa
E.
Claim of AT&T
F.
Claim of De La Rosa Wrecker Service
G.
Claim of Maria Guerrero
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn