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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 27, 2012 5:15 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Commissioners' Courtroom of the Administration Building, 100 E. Cano,, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Sheriff's Office (1100)
B.
2012 - Sheriff's Office (1284)
C.
2012 - Sheriff's Federal Sharing - U.S. Department of Treasury (1228)
D.
2012 - Health & Human Services Dept. (1293)
E.
2012 - Fire Marshal (1100)
F.
2012 - Adult Probation (1100)
G.
2012 - 206th District Court (1100)
H.
2012 - 332nd District Court (1100)
I.
2012 - District Clerk (1100)
J.
2012 - CCL #7 (1100)
K.
2012 - 398th District Court (1100)
L.
2012 - County Judge (1100)
M.
2012 - 449th District Court (1100)
N.
2012 - 449th Distict Court (1100)
O.
2012 - Countywide Mechanic Shop (1200)
P.
2012 - Pct.1 R&B (1200)
Q.
2012 – Pct#2 R&B (1200)
R.
2012 - Pct.2 SJ CRC (1100)
S.
2012 - Pct #3 Sanitation (1100)
T.
2012 - Pct. #4 CO2010A&B - New Shop (1342)
U.
2012 - Pct. #4 CO2010A&B - New Admn#2 (1342)
V.
2012- Precinct #4 (1100)
W.
2012 - Precinct #4 (1200)
3.
2012 Interdepartmental transfers:
A.
Approval of 2012 interdepartmental transfer from County Wide Administration to Safety Division in the amount of $9,500.00 to fund needed computer purchases for department. (1100)
B.
CO2010 A&B (1342):
Approval of 2012 interdepartmental transfer within CO2010 A&B from program (044) to program (048) in the total amount of $99,247.00
Approval of 2012 interdepartmental transfer within CO2010 A&B from program (044) to program (048) in the total amount of $99,247.00
C.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $18,850.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of July 2012 (PP #14-15).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $18,850.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of July 2012 (PP #14-15).
D.
Pct. #1 BCAP (1312):
Approval of 2012 interdepartmental transfer from Pct. 3 Munoz Estates, program no. 488, to Pct. 1 Mid-Valley Estates, program no. 461 in the total amount of $800.00 to fund drainage improvement expenditures.
Approval of 2012 interdepartmental transfer from Pct. 3 Munoz Estates, program no. 488, to Pct. 1 Mid-Valley Estates, program no. 461 in the total amount of $800.00 to fund drainage improvement expenditures.
E.
Pct. #2 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Aldamas Subdivision 1 & 2, program no. 937, to BCAP Pentecostal Subdivision, program no. 557 in the total amount of $3,800.00.
Approval of 2012 interdepartmental transfer from BCAP Aldamas Subdivision 1 & 2, program no. 937, to BCAP Pentecostal Subdivision, program no. 557 in the total amount of $3,800.00.
F.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $4,509.68), and to North Branch Drain (program 049 - $7,486.98) in the total amount of $11,996.66 to fund July 2012 Drainage - Labor (PP#14&15) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $4,509.68), and to North Branch Drain (program 049 - $7,486.98) in the total amount of $11,996.66 to fund July 2012 Drainage - Labor (PP#14&15) & Fuel Reimbursements.
G.
Pct 4 Rd Maint (1200):
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint (program 007) to Pct 4 Adm (program 005) in the amount of $13,992.91.
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint (program 007) to Pct 4 Adm (program 005) in the amount of $13,992.91.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #122718
6.
County Treasurer:
A.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Report for the month of July 2012.
Approval of the Hidalgo County Monthly Investment Report for the month of July 2012.
7.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay 2012-2013 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 ( Requisition 220967).
Requesting approval to pay 2012-2013 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 ( Requisition 220967).
8.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2012.
2. Pursuant to Local Government Code Section 115.035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.035, requesting approval of the attached reports.
9.
Budget & Management:
A.
Self-Insured (2202) Workers' Comp.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 67,594.60 for the period of 08/01-15/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 67,594.60 for the period of 08/01-15/2012 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $756,669.50 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/04/12 to 08/17/12.
2. Approval of wire transfer to cover claims paid.
| 08/04-10/12 | $273,504.64 |
| 08/11-17/12 | $483,164.86 |
| TOTAL | $756,669.50 |
2. Approval of wire transfer to cover claims paid.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to purchase 12 months of maintenance agreement and authority to execute required agreement for the following with OCE Financial Services, Inc. through requisition #218287 for the following: Total of $214.54/month (2-1100-415-00-200-002-0-432) Effective: Upon approval
| Model / Serial | Monthly |
| TCS522NA | $90.94 |
| 4903619 | $46.89 |
| 9713088 | $12.78 |
| TCS4 | $63.93 |
B.
Requesting authority to enter into a 36 month copier lease agreement with Copy Graphics for an IR-2525 thru our membership/participation with TPASS 985-L2 thru requisition 220852 in the amount of $120.10/month.
C.
1. Approval to "rescind" action (taken by CC 04/17/12-CONSENT AI#31788) for payment request of Invoice#s 3, 4 & 5 as submitted by PRODIGY for "Professional Construction Management Services" for the "New Administration Offices/Building for Hidalgo County Precinct No. 4, in order to comply with the County Auditor's request as stipulated in AI-31788 with the following item;
2. Requesting approval of payment for Invoice #3 as submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building for Hidalgo County Precinct No. 4
2. Requesting approval of payment for Invoice #3 as submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building for Hidalgo County Precinct No. 4
D.
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the contracts identified under the same rates, terms and conditions the following:
1. C-11-058-08-02-Armored Car Services with Rochester Armored Car Co., for Hidalgo Co.;
2. C-05-321-10-18-Lease of Space in the City of Alamo with GBB Rentals, LTD, for the WIC Program.
1. C-11-058-08-02-Armored Car Services with Rochester Armored Car Co., for Hidalgo Co.;
2. C-05-321-10-18-Lease of Space in the City of Alamo with GBB Rentals, LTD, for the WIC Program.
E.
Tax Office Edinburg:
Requesting authority to purchase 4 years renewal technical support for the Power Edge R710 through requisition #219555 for the Tax Office Edinburg network through our membership/participation with (DIR) Department of Information Resources awarded vendor Dell Marketing L. P. Contract #DIR-SDD-890 in the total amount of $1,834.19. Expiring on: 11/4/2016 (2-1100-415-15-140-001-0-336):
Requesting authority to purchase 4 years renewal technical support for the Power Edge R710 through requisition #219555 for the Tax Office Edinburg network through our membership/participation with (DIR) Department of Information Resources awarded vendor Dell Marketing L. P. Contract #DIR-SDD-890 in the total amount of $1,834.19. Expiring on: 11/4/2016 (2-1100-415-15-140-001-0-336):
F.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
G.
Requesting authority to purchase 3 years renewal of technical support for the IronPort Platinum, IronPort Anti-Spam through requisition #220928 for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Solid Border, Inc. Contract #DIR-SDD-1123 in the amount of $13.82/each total $13,820.00-effective-8/27/2012-8/26/2015-2-1100-415-00-200-002-0-336.
H.
Requesting approval of Change Order No. 2 with contractor Asago LLC dba Asago Construction for Pentecostal Subdivision, Pct. No. 2 with quantitative adjustments resulting in an increase of $3,750.00 as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-12-047-03-27).
I.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-042-01-25, Invoice #3197 for Tower Rd. Project in the amount of $24,977.
J.
Pct. 3:
Requesting authority to enter into a one (1) year premium plus maintenance renewal agreement with "Office Communications Systems, Inc." dba Toshiba Business Solutions for $786.00/year for the Hidalgo County Pct. 3 Department from June 1, 2012 - May 31, 2013 thru requisition #220049.
Requesting authority to enter into a one (1) year premium plus maintenance renewal agreement with "Office Communications Systems, Inc." dba Toshiba Business Solutions for $786.00/year for the Hidalgo County Pct. 3 Department from June 1, 2012 - May 31, 2013 thru requisition #220049.
K.
Precinct 4-San Carlos Community Center:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745PT copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #219384 in the amount of $178.63/month, effective upon approval (2-1100-466-00-124-077-0-780):
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745PT copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #219384 in the amount of $178.63/month, effective upon approval (2-1100-466-00-124-077-0-780):