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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 27, 2012 5:15 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Commissioners' Courtroom of the Administration Building, 100 E. Cano , Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Approval of and authority to file with the Texas Comptroller's Office pursuant to S.B. 18 Documentation of Eminent Domain Authority
C.
Approval to process payment of claims from Nereyda Morales-Martinez, Attorney at Law totaling $ 5,340.00 (for invoice period June 2008 - Aug. 2008) in connection with legal representation of indigent defendant, with authority for County Treasurer to issue payment after review and auditing procedures are completed.
D.
Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties pursuant to Texas Property Tax Code Section 34.05 (a), (c) and (d) - Perdue, Brandon, Fielder, Collins & Mott LLP
E.
Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes - Linebarger, Goggan, Blair & Sampson, LLP
F.
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Tomas Salazar for the purchase of fuel in the amount of $51.00 for county vehicle (due to fuel card not working) with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
G.
Executive Office:
1. Requesting permission for Valde Guerra and Martin Ramirez to travel to Austin, Texas on September 12-14, 2012 to attend the Water Quality/Stormwater Seminar
2. Requesting permission for Valde Guerra to travel to Austin, Texas on October 7-13, 2012 to attend the 2012 County Investment Officer Training, Level I
1. Requesting permission for Valde Guerra and Martin Ramirez to travel to Austin, Texas on September 12-14, 2012 to attend the Water Quality/Stormwater Seminar
2. Requesting permission for Valde Guerra to travel to Austin, Texas on October 7-13, 2012 to attend the 2012 County Investment Officer Training, Level I
H.
Elections Department:
Requesting approval to advertise/hire for the following:
Requesting approval to advertise/hire for the following:
| Slot # | Position | Grade |
| 0007 | Field Service Specialist II | 10 |
I.
Fire Marshal Department:
Requesting approval to advertise/hire for the following:
Requesting approval to advertise/hire for the following:
| Position | Slot # | Grade |
| Deputy Fire Marshal | 003 | 10 |
6.
County Judge's Office:
A.
Proclamation honoring Maria G. Valladares celebrating her 100th Birthday
7.
Constables:
A.
Constable Pct. #3- STOP Truancy (1285):
1. Approval of certification of revenues, as certified by the County Auditor in the amount of $79,255.74.
2. Approval of appropriation of funds (School Districts and local match).
3. Approval of salary schedule.
1. Approval of certification of revenues, as certified by the County Auditor in the amount of $79,255.74.
2. Approval of appropriation of funds (School Districts and local match).
3. Approval of salary schedule.
B.
Constable Precinct No. 4:
1. Discussion, consideration, and approval to appoint Oscar David Montoya as a Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.011.
2. Discussion, consideration, and approval to appoint Robert Vela Jr. as a Reserve Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.012.
1. Discussion, consideration, and approval to appoint Oscar David Montoya as a Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.011.
2. Discussion, consideration, and approval to appoint Robert Vela Jr. as a Reserve Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.012.
C.
Constable Pct #4 (1100):
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Sergeant Aaron Moreno for the purchase of fuel in the amount of $154.71 for county vehicle unit #402, with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Sergeant Aaron Moreno for the purchase of fuel in the amount of $154.71 for county vehicle unit #402, with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
8.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Requesting approval of Official Bond Renewal for Elections Administrator Yvonne Ramon.
9.
District Clerk - Laura Hinojosa:
A.
Discussion, consideration and approval of the AG State Case Registry & Local Customer Service Contract, FY 13/14.
10.
Tax Office - Armando Barrera:
A.
"Approval of Annual Report for July 1st, 2011 through June 30th, 2012."
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Department of State Health Services Grant:
1. Requesting authorization to accept the Department of State Health Services grant contract #2013-041204 in the amount of $2,384,582.00 for the period of 09/01/2012 to 08/31/2013 (Fiscal Year 2013).
2. Requesting authorization for County Judge to sign the Certification Regarding Lobbying.
3. Requesting authorization for County Judge to sign the FFATA Certification for Fiscal Year 2013.
4. Approval of the Certification of Revenue in the amount of $2,384,582.00.
T.B. Control Grant (1293):
1. Approval of the TB State budget appropriation in the amount of $455,507.00
2. Approval of salary schedule.
T. B. Program Income (1293):
1. Approval of the Certification of Revenue in the amount of $25,000.00 for the TB State program income.
2. Approval of the TB State program income budget appropriation in the amount of $25,000.00.
PPCPS - BDS (1293):
1. Approval of the PPCPS - BDS (Bioterrorism Discretionary Section) budget appropriation in the amount of $69,376.00 which includes a local match in the amount of $6,938.00.
RLSS/ LPHS Grant (1293):
1. Approval of the RLSS / LPHS budget appropriation in the amount of $102,403.00.
2. Approval of salary schedule.
PHEP Grant (1293):
1. Approval of the PHEP budget appropriation in the amount of $749,966.00 which includes a local match in the amount of $68,179.00.
2. Approval to delete/create the following full time positions:
3. Approval to create a full time Bi-National Coordinator position, slot no. 0017, grade 11 and transfer employee, no. 182451 effective 09/01/12 (inception of grant).
4. Approval to reclassify the following full time position(s); Reviewed and recommended by the Classification Committee, as per section 3.22 of the Civil Service Commission Rules:
5. Approval to add the Public Health Planner classification to the position inventory.
6. Approval to remove the Strategic National Stockpile Coordinator/Planner and Risk Communication Planner classifications from the position inventory.
7. Approval of salary schedule.
Immunization Branch Grant (1293):
1. Approval of the Immunization budget appropriation in the amount of $649,320.00.
2. Approval of salary schedule.
Immunization Program Income (1293):
1. Approval of the Certification of Revenue in the amount of $130,000.00 for the Immunization program income.
2. Approval of the Immunization program Income budget appropriation in the amount of $130,000.00.
TB Elimination Grant (1293):
1. Approval of the TB Federal budget appropriation in the amount of $433,127.00.
2. Approval of salary schedule
1. Requesting authorization to accept the Department of State Health Services grant contract #2013-041204 in the amount of $2,384,582.00 for the period of 09/01/2012 to 08/31/2013 (Fiscal Year 2013).
2. Requesting authorization for County Judge to sign the Certification Regarding Lobbying.
3. Requesting authorization for County Judge to sign the FFATA Certification for Fiscal Year 2013.
4. Approval of the Certification of Revenue in the amount of $2,384,582.00.
T.B. Control Grant (1293):
1. Approval of the TB State budget appropriation in the amount of $455,507.00
2. Approval of salary schedule.
T. B. Program Income (1293):
1. Approval of the Certification of Revenue in the amount of $25,000.00 for the TB State program income.
2. Approval of the TB State program income budget appropriation in the amount of $25,000.00.
PPCPS - BDS (1293):
1. Approval of the PPCPS - BDS (Bioterrorism Discretionary Section) budget appropriation in the amount of $69,376.00 which includes a local match in the amount of $6,938.00.
RLSS/ LPHS Grant (1293):
1. Approval of the RLSS / LPHS budget appropriation in the amount of $102,403.00.
2. Approval of salary schedule.
PHEP Grant (1293):
1. Approval of the PHEP budget appropriation in the amount of $749,966.00 which includes a local match in the amount of $68,179.00.
2. Approval to delete/create the following full time positions:
| Action | Slot No. |
Position Title |
Grade |
| Delete | 0010 | Risk Communication Planner | 7 |
| Delete | 0012 | Health Technician | 7 |
| Create | 0018 | Public Health Specialist | 9 |
| Create | 0019 | Public Health Specialist | 9 |
3. Approval to create a full time Bi-National Coordinator position, slot no. 0017, grade 11 and transfer employee, no. 182451 effective 09/01/12 (inception of grant).
4. Approval to reclassify the following full time position(s); Reviewed and recommended by the Classification Committee, as per section 3.22 of the Civil Service Commission Rules:
| Employee No. |
Slot |
Current Position Title |
Current Grade |
Proposed Position Title |
Proposed Grade |
| 161187 | 0005 | Strategic National Stockpile Coordinator/Planner | 12 | Public Health Planner | 12 |
5. Approval to add the Public Health Planner classification to the position inventory.
6. Approval to remove the Strategic National Stockpile Coordinator/Planner and Risk Communication Planner classifications from the position inventory.
7. Approval of salary schedule.
Immunization Branch Grant (1293):
1. Approval of the Immunization budget appropriation in the amount of $649,320.00.
2. Approval of salary schedule.
Immunization Program Income (1293):
1. Approval of the Certification of Revenue in the amount of $130,000.00 for the Immunization program income.
2. Approval of the Immunization program Income budget appropriation in the amount of $130,000.00.
TB Elimination Grant (1293):
1. Approval of the TB Federal budget appropriation in the amount of $433,127.00.
2. Approval of salary schedule
C.
Approval of Texas Indigent Health Care Association 2012 Dues
12.
Urban County - Diana Serna:
A.
Urban County Program on behalf of Precinct No. 1 (Progreso) is requesting consideration and action to award and enter into a construction contract with HighMark Construction Company, LLC, for the park, recreational facility "parking lots" project located in the City of Progreso. Total contract amount $75,000.00 utilizing UCP - City of Progreso YR 24 (2011) park, recreational facility, City's general funds and Precinct No. 1 YR 23 (2010) park, recreational facility funds.
13.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
14.
Planning Department - Raul Sesin:
A.
1. Release of Letter of Credit
a. Brushline LTD Subdivision – Pct. 3 (Brushline, Ltd.)
2. Appointment or Re-Appointment of Member for a 2 year term to the Hidalgo County Subdivision Advisory Board
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
3. Appointment or Re-Appointment of Member for a 2 year term to the Hidalgo County Board of Building Line Adjustment
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
a. Brushline LTD Subdivision – Pct. 3 (Brushline, Ltd.)
2. Appointment or Re-Appointment of Member for a 2 year term to the Hidalgo County Subdivision Advisory Board
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
3. Appointment or Re-Appointment of Member for a 2 year term to the Hidalgo County Board of Building Line Adjustment
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
15.
Precinct #2 - Comm. H. Palacios:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and City of San Juan for the Nolana Loop Project (FM1426 to FM 88).
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a highway improvement project generally described as the Nolana Loop Project from FM 1426 to FM 88" pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a highway improvement project generally described as the Nolana Loop Project from FM 1426 to FM 88" pursuant to the approval of the Interlocal Agreement as stated above.
B.
Approval of consent agreement with Irrigation District No.2 for the Minnesota Drainage Project.
16.
Budget & Management - Sergio Cruz:
A.
Presentation and discussion on the Monthly Budget Report for the month of July 2012.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Pursuant to current contract with R. Gutierrez Engineering Corporation (article 12) C-11-310-01-24, a request for approval by engineer to permit the subcontracting of South Texas Land Investigations in connection with Work Authorization No. 3-Minnesota Road Project;
5.
a. Requesting approval and authorization to purchase (1) New Modular Building through Hidalgo County's membership/participation in TASB-BuyBoard Cooperative Purchasing Program's awarded vendor, Ramtech Building Systems-Project through Contract #335-10-Project #2012-204-OGG:
Options Description (1) District Clerk's Modular 26.5 x 47.4=1,258.75 sq. ft with Option IV Hardi-Panel (Smooth) Siding w/applied textured coating (includes taping of all seams); "R" Panel 42" in height w/ 4"-6" Build Out in the estimated amount of $106,800.00. Proposed Modulars will be located at the corner of 10th & McIntyre St. in the Hidalgo Courthouse Parking Lot west of the Annex Bldg. Modular has been modified/customized to accommodate a Supervisor and 9 cubicles for staff as approved by Ms. Hinojosa, HC District Clerk.
b. Requesting authorization/approval to solicit/request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for the: "Installation of Electrical, Plumbing, furnishings and any other appurtenances for District Clerks Modular) to be located-corner of 10th St. & McIntyre St. currently a parking area at the Hidalgo County Courthouse.
c. Authority for Hidalgo County Judge Ramon Garcia to sign any documents as may be required by Ramtech Building Systems to commence with proposed request.
Options Description (1) District Clerk's Modular 26.5 x 47.4=1,258.75 sq. ft with Option IV Hardi-Panel (Smooth) Siding w/applied textured coating (includes taping of all seams); "R" Panel 42" in height w/ 4"-6" Build Out in the estimated amount of $106,800.00. Proposed Modulars will be located at the corner of 10th & McIntyre St. in the Hidalgo Courthouse Parking Lot west of the Annex Bldg. Modular has been modified/customized to accommodate a Supervisor and 9 cubicles for staff as approved by Ms. Hinojosa, HC District Clerk.
b. Requesting authorization/approval to solicit/request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for the: "Installation of Electrical, Plumbing, furnishings and any other appurtenances for District Clerks Modular) to be located-corner of 10th St. & McIntyre St. currently a parking area at the Hidalgo County Courthouse.
c. Authority for Hidalgo County Judge Ramon Garcia to sign any documents as may be required by Ramtech Building Systems to commence with proposed request.
B.
Pct. 4
1.
Recommendation by Precinct #4 for Commissioners Court to take action regarding the Carmen Avila Project including, but not limited to:
A. "cease" contract negotiations with the #1 ranked firm (on 8-09-11) for "professional engineering services" with LeFEVRE ENVIRONMENTAL & MANAGEMENT CONSULTING;
B. cancel the project in it's present form with future changes/modifications in route, specifications and requirements and thus no further attempts to negotiate with the other ranked firms will be necessary.
A. "cease" contract negotiations with the #1 ranked firm (on 8-09-11) for "professional engineering services" with LeFEVRE ENVIRONMENTAL & MANAGEMENT CONSULTING;
B. cancel the project in it's present form with future changes/modifications in route, specifications and requirements and thus no further attempts to negotiate with the other ranked firms will be necessary.
C.
WIC
1.
Recommending award of bid and approval of contract document to sole bidder (GBB,Rentals, LTD) meeting all specifications and/or requirements as attached hereto for: "Hidalgo County WIC Program-Lease of Office Space-City of Weslaco" RFB No. 2012-104-06-20-SMA.
D.
Tax Office
1.
Presentation of lowest bid received as detailed in Tabulation sheet contained herein meeting all specifications/requirements for the purpose of award and approval of contract for Request for Bid Titled: Hidalgo County Tax Assessor/Collector-Printing and Mailing of Tax Statements-Tax Rolls and Envelopes"-project No.: 2012-121-07-18-SGS.
E.
Colonia Access Program Pct. 2
1.
Acceptance, and approval of the following items for C-CAP-12-115-06-12 Esperanza Estates Subdivision between Hidalgo County and 2GS, LLC as submitted through project engineer DOS Logistics, Inc.:
a. Final construction contract (CC awarded 06-12-12) in the amount of $80,125.00;
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
a. Final construction contract (CC awarded 06-12-12) in the amount of $80,125.00;
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
18.
Open Forum
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Hidalgo County v. Guerra Construction
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Hidalgo County v. Guerra Construction
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn