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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING September 18, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
C.
Adoption of Resolution in support of Hidalgo County Drainage District Bond Referendum
D.
Juvenile Justice and Delinquency Prevention:
1. Approval to accept FY 2013 JJADPA "Young Adult Re-Energize Project" Grant Award Number JA-11-J20-25419-01 in the amount of $124,027.00 with no cash match required
2. Approval of certification of revenues as certified by County Auditor for the JJADPA "Young Adult Re-Energize Project"
3. Approval to appropriate grant fund in the amount of $ 124,027.00 for the period of 09/01/12 to 06/30/13
1. Approval to accept FY 2013 JJADPA "Young Adult Re-Energize Project" Grant Award Number JA-11-J20-25419-01 in the amount of $124,027.00 with no cash match required
2. Approval of certification of revenues as certified by County Auditor for the JJADPA "Young Adult Re-Energize Project"
3. Approval to appropriate grant fund in the amount of $ 124,027.00 for the period of 09/01/12 to 06/30/13
E.
Public Defenders:
Approval to advertise/hire for the following vacant Clerk I position at $18,564.00.
Approval to advertise/hire for the following vacant Clerk I position at $18,564.00.
6.
Constables:
A.
Constable Pct. #1:
Discussion, consideration and approval for FLSA Exempt, Chief Deputy Constables to participate and receive cash payment for overtime hours worked in current and future grant funded operations. Action to be limited to the grantor agency/institution providing Hidalgo County 100% reimbursement of overtime salaries/ wages and applicable fringe benefits as set forth on grant specifications.
Discussion, consideration and approval for FLSA Exempt, Chief Deputy Constables to participate and receive cash payment for overtime hours worked in current and future grant funded operations. Action to be limited to the grantor agency/institution providing Hidalgo County 100% reimbursement of overtime salaries/ wages and applicable fringe benefits as set forth on grant specifications.
B.
Constable Pct. #3
1. Discussion, consideration, and approval to appoint Reynaldo Trevino, Jr. as Deputy Constable by Constable Lazaro Gallardo, Jr. Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
2. Discussion, consideration, and approval to appoint Selena Garza as Deputy Constable by Constable Lazaro Gallardo, Jr. Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
1. Discussion, consideration, and approval to appoint Reynaldo Trevino, Jr. as Deputy Constable by Constable Lazaro Gallardo, Jr. Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
2. Discussion, consideration, and approval to appoint Selena Garza as Deputy Constable by Constable Lazaro Gallardo, Jr. Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
7.
County Judge's Office:
A.
Presentation of letter of authorization from the Office of Governor Rick Perry ordering flags to be flown at half-staff in honor of U.S. Army Chief Warrant Officer II, Jose Luis Montenegro on Wednesday, September 19, 2012
B.
Proclamation honoring UTPA on their 85th Anniversary
C.
Recognition of John Carlos Trevino for receiving a 2012 Excellence in My Market Award (EMMA) by the National Academy of Television Arts and Sciences for "Operation: Clean Slate" PSA
D.
Authorization for County Judge to seek Resolutions of Support for the Hidalgo County Drainage District Bond Referendum from various political subdivisions in the county
8.
County Treasurer - Norma Garcia:
A.
Approval of official appointment of Alfredo Zamarripa as Chief Deputy of the Hidalgo County Treasurer's Office.
9.
District Attorney's Office - Roy Cazares:
A.
District Attorney (1100):
1. Approval to create the following full time positions:
1. Approval to create the following full time positions:
| Slot No. | Position Title | Grade |
| 0099 | Criminal Investigator II | 14 |
| 0100 | Criminal Investigator II | 14 |
2. Approval to authorize auto allowance in the amount of $3,600.00 to slot no. 0099 and 0100, respectively.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
10.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
County Clerk's Office (1100):
1. Approval to delete and/or create the following full time positions:
2. Approval of revised salary schedule.
1. Approval to delete and/or create the following full time positions:
| Action | Slot # | Position Title | Grade |
| Delete | 0026 | Administrative Assistant III | 8 |
| Create | 0071 | Collections Enforcement Officer II | 7 |
2. Approval of revised salary schedule.
11.
Sheriff's Office:
A.
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:
1. Approval for requisition #222799 for 20 Novatel Mifi 4082 unlimited Data access devices ($37.99 each per month)
1. Approval for requisition #222799 for 20 Novatel Mifi 4082 unlimited Data access devices ($37.99 each per month)
B.
Requesting approval to correct Caption for agenda item #AI-32393 previously approved on 05/29/2012 to reflect contract #DIR-SDD-1780.
C.
Approval to appropriate $235,500.00 from the unreserved fund balance in the Sheriff's
Federal Sharing - U.S. Department of Justice (Fund 1229).
Federal Sharing - U.S. Department of Justice (Fund 1229).
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health (1100 & 1293):
1. Clinics/ Child Health Services
a. Requesting approval of the following personnel actions:
b. Approval of Child Health Services grant salary schedule.
2. Clinics & Prenatal Service grants (1100 & 1293):
a. Requesting approval of the following personnel actions:
b. Approval of Prenatal Services grant salary schedule.
1. Clinics/ Child Health Services
a. Requesting approval of the following personnel actions:
| Action | Acct / Program |
Slot # |
Position Title |
Grade | Percent Distribution |
| Delete | 340-003 (Clinics) |
G080 | Clerk III | 5 | 15.83% |
| 340-051 (Child Health) |
G001 | 84.17% | |||
| Create | 340-003 (Clinics) |
G129 | Clerk II | 3 | 16.00% |
| 340-051 (Child Health) |
G002 | 84.00% |
b. Approval of Child Health Services grant salary schedule.
a. Requesting approval of the following personnel actions:
| Action | Acct / Program |
Slot # |
Position Title |
Grade | Percent Distribution |
| Delete | 340-003 (Clinics) |
G077 | Clerk III | 5 | 19.82% |
| 340-052 (Prenatal) |
0002 | 80.18% | |||
| Create | 340-003 (Clinics) |
G130 | Clerk II | 3 | 20% |
| 340-052 (Prenatal) |
G004 | 80% |
b. Approval of Prenatal Services grant salary schedule.
C.
1. Discussion and approval of Interlocal Agreement for Anchor Services Reimbursement.
2. Discussion and approval of Regional Healthcare Partnership Plan for Region 5.
2. Discussion and approval of Regional Healthcare Partnership Plan for Region 5.
13.
Facilities Management:
A.
Approval of credit application with Baker Distributing Company to purchase HVAC Supplies.
14.
Urban County - Diana Serna:
A.
Public Hearing to consider public comments on the County of Hidalgo's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S Department Housing and Urban Development.
B.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
15.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
B.
Discussion, consideration and/or action of November 6, 2012 General Election Early Voting mobile poll locations.
C.
Approval of Full Contract for Election Services between Hidalgo County and the Mercedes Independent School District for their election to be held on November 6, 2012.
D.
Approval of Contract for Election Services Between Hidalgo County and Hidalgo County Drainage District No.1 in accordance with that certain Interlocal Cooperation Agreement dated September 20, 2005.
16.
Public Defender's Office - Jaime Gonzalez:
A.
Public Defenders - Juvenile Section (1282)
1. Requesting approval to accept the attached FY2013 Multi-year Discretionary Grant Award, Contract #212-23-D09, in the amount of $161,876.00 from the Texas Indigent Defense Commission, for the period of October 1, 2012 to September 30, 2013.
2. Approval of the Certification of Revenues as certified by the County Auditor.
3. Approval of appropriation of grant award funds in the amount of $161,876.00 and the local cash match in the amount of $75,016.00.
4. Approval of salary schedule.
1. Requesting approval to accept the attached FY2013 Multi-year Discretionary Grant Award, Contract #212-23-D09, in the amount of $161,876.00 from the Texas Indigent Defense Commission, for the period of October 1, 2012 to September 30, 2013.
2. Approval of the Certification of Revenues as certified by the County Auditor.
3. Approval of appropriation of grant award funds in the amount of $161,876.00 and the local cash match in the amount of $75,016.00.
4. Approval of salary schedule.
17.
Right of Way - Joe Pena:
A.
Discussion and authorization for the County Judge to Execute Earnest Money Contract to purchase offices on North 10th Street and request County Auditor to issue two Manual Checks Payable to Valley Land Title Co. in the amount of $5,000.00 for the Earnest Money Deposit and one payable to Rolando and Laura E. Cantu in the amount of $100.00 for Option Fee.
18.
Planning Department - Raul Sesin:
A.
1. Final Approval with Variance Request
a. Mandalay Bay Phase 2 Subdivision – Pct. 4 (Richard Garza)
a. Mandalay Bay Phase 2 Subdivision – Pct. 4 (Richard Garza)
19.
Precinct #2 - Comm. H. Palacios:
A.
Approval of Consent Agreement with Irrigation District No. 2 for the Minnesota Drainage Project.
20.
Precinct #3 - Comm. Flores:
A.
Precinct #3 Road Maintenance (1200):
1. Approval to create the following temporary full-time position, not to exceed six (6) months and/or 12/31/2012:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following temporary full-time position, not to exceed six (6) months and/or 12/31/2012:
| Slot No. | Position Title | Budgeted Salary |
| T090 | Office Clerk | $18,720.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
21.
Precinct #4 - Comm. J. Palacios:
A.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor:
| Invoice # | Vendor | Description | Amount |
|---|---|---|---|
| 10013641-0512 | The Monitor | Ex Advertisement for "Pit-Run Caliche Base" | $967.60 |
| 10013641-0612 | The Monitor | Ex Advertisement for Hauling Services for all Rd Material | $967.60 |
| 10013641-0712 | The Monitor | Ex Advertisement for "New Multi-Purpose Facility" | $1,670.80 |
22.
Budget & Management - Sergio Cruz:
A.
1. Status update regarding the Hidalgo County Scofflaw Vehicle Registration Denial Program.
2. Discussion, consideration and approval to impose a $20.00 Scofflaw fee to all JP cases with outstanding balances over 90 days.
3. Discussion, consideration and approval to authorize the Tax Assessor-Collectors Office to administer the $20.00 Scofflaw fee.
2. Discussion, consideration and approval to impose a $20.00 Scofflaw fee to all JP cases with outstanding balances over 90 days.
3. Discussion, consideration and approval to authorize the Tax Assessor-Collectors Office to administer the $20.00 Scofflaw fee.
B.
2013 Budget Process:
1. Presentation of Fiscal Year 2013 Proposed Budget to be filed with the County Clerk and County Auditor as per Local Government Code - Section 111.066.
2. Presentation of Tax Assessor-Collector's Fiscal Year 2013 Special Funds Budget filed with the County Budget Officer as per Local Government Code - Section 111.096.
3. Set date, time, and place to adopt the 2012 Tax Rate.
4. Set date, time, and place to adopt the 2013 Annual Budget.
1. Presentation of Fiscal Year 2013 Proposed Budget to be filed with the County Clerk and County Auditor as per Local Government Code - Section 111.066.
2. Presentation of Tax Assessor-Collector's Fiscal Year 2013 Special Funds Budget filed with the County Budget Officer as per Local Government Code - Section 111.096.
3. Set date, time, and place to adopt the 2012 Tax Rate.
4. Set date, time, and place to adopt the 2013 Annual Budget.
C.
Budget Appropriations:
1.
Approval of 2012 appropriation of funds from new source General Fund revenue, previously certified by Co. Auditor on 9/4/12, to the Co. Wide Adm-Contingency account in the amount of $421,866.14.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Recommending action to reject sole bid received for:"Hidalgo County- Dead Body Pickup and Transport Services"" Bid No. 2012-130-08-29-SMA, due to lack of participation.
4.
Approval of the final negotiated contract with "Coca-Cola Refreshments USA, Inc. f/k/a Coca-Cola Enterprises Inc. for "Hidalgo County-Vending Machine Services" Project-RFP #2012-031-04-18-SMA.
B.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers as required by Precinct No. 3 for "Liberty/Tom Gill Road Project."
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services Providers as required by Precinct No. 3 for "Liberty/Tom Gill Road Project."
| Evaluators | L&G Engineering | Dannenbaum Engineering Company | Izaguirre Engineering |
| Evaluator 1 | 99 | 97 | 78 |
| RANKED |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for the provision of professional services for "Liberty/Tom Gill Road Project," for Hidalgo County Precinct #3.
C.
Pct. 4
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hauling Services for all Road Materials (excluding Hot-Mix) through project No.: 2012-105-06-20-SGS.
D.
District Courts:
1.
Acceptance and approval of Work Authorization No. 4 with Paul M. Vazaldua d/b/a Vazaldua & Associates in the amount of $9,500.00 in connection to contract #C-11-269-10-18 for: "Professional Services Agreement" with PAUL M. VAZALDUA d/b/a VAZALDUA & ASSOCIATES for the purposes of providing "Consulting Services."
E.
Sheriff's Office
1.
Sheriff's Office:
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7) an item that can be obtained from only one source;
b. Requesting approval of a "Sole Source Declaration" for AFIX Technologies" including authority to purchase an Automated Afix Identifier V 6.1 Fingerprint-Based 2-10:N System that includes Software License, Support Plan, Installation and training, System Hardware and 2 consectutive days of onsite training thru requisition # 221781
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7) an item that can be obtained from only one source;
b. Requesting approval of a "Sole Source Declaration" for AFIX Technologies" including authority to purchase an Automated Afix Identifier V 6.1 Fingerprint-Based 2-10:N System that includes Software License, Support Plan, Installation and training, System Hardware and 2 consectutive days of onsite training thru requisition # 221781
24.
Open Forum
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Cause #C-1529-08-1; Dyer v. Hidalgo County & TXDOT
D.
Claim of Christy M. Florido
E.
Claim of Consuelo Gonzalez
F.
Claim of Cindy Dillon
G.
Hidalgo County v. Guerra Construction
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Cause #C-1529-08-1; Dyer v. Hidalgo County & TXDOT
D.
Claim of Christy M. Florido
E.
Claim of Consuelo Gonzalez
F.
Claim of Cindy Dillon
G.
Hidalgo County v. Guerra Construction
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn