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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING September 18, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Constable Pct. 4 (1100)
B.
2012 - J.P. 3/2 (1100)
C.
2012 - County Judge (1100)
D.
2012 - Adult Probation (1100)
E.
2012 - Human Services (1100)
F.
2012 - Health & Human Services Dept. (1100)
G.
2012 - Health & Human Services Dept. (1293)
H.
2012 - Safety Division (1100)
I.
2012 - I.T. Department (1100)
J.
2012 - Justice Court Technology (1242)
K.
2012 - Fire Marshal (1100)
L.
2012 - Tax Office (1100)
M.
2012 - Treasurer's Office (1100)
N.
2012 - Emergency Management (1100)
O.
2012 - Sheriff's Investigation Fund HB65 (Fund 1227)
P.
2012 - Sheriff's Office (1100)
Q.
2012 - 332nd District Court (1100)
R.
2012 - 430th District Court (1100)
S.
2012 - CCL #4 (1100)
T.
2012 - CCL #5 (1100)
U.
2012 - Pct. #1 Admin (1200)
V.
2012 - Pct. #1 Park ( 1100 )
W.
2012 - Pct. #2 R&B (1200)
X.
2012 - Pct. #2 R&B (1200)
Y.
2012 - Pct. #2 Sanitation (1100)
Z.
2012 - Pct. #2 R&B (1200)
AA.
2012 - Pct. #3 Adm. (1200)
BB.
2012 - Pct. #4 R&B (1200)
3.
2012 Interdepartmental transfers:
A.
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $5,000.94 to fund 4th quarter 2011 unemployment deficit.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $5,000.94 to fund 4th quarter 2011 unemployment deficit.
B.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Valdez (Armando-Ditch), program #099, in the amount of $571.80 to fund road material expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Valdez (Armando-Ditch), program #099, in the amount of $571.80 to fund road material expenditures.
C.
Pct. #2 R&B:
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (051) to program (006) in the amount of $89,988.05.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (051) to program (006) in the amount of $89,988.05.
D.
Pct. #4 (1200):
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint. (program 007) to Pct 4 Adm (program 005) in the amount of $5,500.00.
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint. (program 007) to Pct 4 Adm (program 005) in the amount of $5,500.00.
E.
Jail (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $400,000 to fund room & board expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $400,000 to fund room & board expenditures.
F.
Constable Pct. #4:
Approval of 2012 interdepartmental transfer from Co. Wide Contingency to Constable Pct. #4 (object codes 584 & 583) in the total amount of $1,520.00.
Approval of 2012 interdepartmental transfer from Co. Wide Contingency to Constable Pct. #4 (object codes 584 & 583) in the total amount of $1,520.00.
G.
Visiting Judges (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $ 34,000.00 to fund visiting judges expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $ 34,000.00 to fund visiting judges expenditures.
H.
Co Comm (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm in the amount of $10,100.00 to fund broadcasting services of commissioners' court for the month of July.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm in the amount of $10,100.00 to fund broadcasting services of commissioners' court for the month of July.
I.
370th DC (1100):
Approval of 2012 interdepartmental transfer from Co Wide Adm.-Contingency to 370th DC in the amount of $ 9,500.00 to fund grant writing contractual services.
Approval of 2012 interdepartmental transfer from Co Wide Adm.-Contingency to 370th DC in the amount of $ 9,500.00 to fund grant writing contractual services.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
City of Alton:
1. La Homa S/D No. 1,2, & 3: Installation of 8" PVC sanitary sewer line w/ service connections along the following roads:
a) Toronja Drive 1,712 LF, 5' from West right-of-way line; b) Limon Drive 66 LF; 5' from North right-of-way line;
c) Lima Lane 727 LF; 5' from East right-of-way line; d) Naranja Drive 739 LF; 5' from South right-of-way line, 258 LF; 5' South right-of-way line, and 1,094 LF; 5' from West right-of-way line.
2. La Homa Grove No. 4 S//D: Installation of approximately 1,210 LF of 8" PVC sanitary sewer line w/ service connections along Valencia Drive; 5' from north right-of-way line.
3. Installation of approximately 372 LF of 8" PVC sanitary sewer line w/ service connections along Naval Drive; 5' from east right-of-way line.
4. Barney Groves S/D: Installation of approximately 545 LF of 8" PVC sanitary sewer line w/ service connections along Barney Grove Drive; 5' from south right-of-way line.
5. Regina Terrace S/D: Installatin of approximately 1,153 LF of 8" PVC sanitary sewer line w/ service connections along Regina Drive; 5' from south right-of way line.
6. Diamond L S/D: Installation of approximately 1,235 LF of 8" PVC sanitary sewer line w/ service connections along Justine Street; 5' from west right-of-way line.
7. Installation of approximately 1,250 LF of 8" PVC sanitary sewer line w/service connections South from Main Ave. (FM 676) to North of an existing drainage ditch;15' from the west right-of-way line of Moorefield Road.
8. Installation of approximately 5,600 LF of 15" PVC sanitary sewer line North from Main Ave. (FM 676) to Maxine Drive; 5' from the west right-of-way line of Moorefield Road.
9. Installation of approximately 880 LF of 8" PVC sanitary sewer line w/ service connections South from Main Ave. (FM 676) 5' from the west right-of-way line of Field Drive.
10. Installation of approximately 1,020 LF of 8" PVC sanitary sewer line w/service connections South from Main Ave(FM 676) 5' from the west right-of-way line of Schuerbach Road.
11. Installation of 8" PVC Sanitary sewer line w/ service connections along the following roads:
Valencia Avenue 960 LF; 5' from north right- of -way line and Delissa Drive 525 LF; 5' from west right-of-way line.
12. Installation of approximately 445 LF of 8" PVC sanitary sewer line w/service connections East from La Homa Road (SH 364) 5' from the North right-of-way line of Five Mile Circle.
13. Kenwood Estates No. 1,2 &4: Installation of 8" PVC sanitary sewer line w/service connections along the following roads: Sofia Drive, Irma St., Blanca Drive, Maxine Drive, Melissa Circle, Chiquita Circle, Blanca North Drive, St. Jude Ave., Margaret St., John St., Woodrow St. and Ken Street.
14. Installation of 10" PVC sanitary sewer line on Margaret Ave. 913 LF;5' from west right-of-way line
15. Installation of 15" PVC sanitary sewer line on St. Jude Ave. 1,616 LF; 5' from south right-of-way line and Margaret Ave. 697 LF; 5' from west right-of-way line.
Texas Gas Service:
1. TGS is in the process of doing maintenance on the pipe line located along Tower Road, south of Pharr, as part of federal regulations. The line will be exposed at several locations from Las Milpas Road to Juan Balli Road. We will also be exposing the line at the intersection of Juan Balli Road and Tower Road. At this intersection a temporary riser will be placed in order to conduct a hydro test. Once the project is complete the back fill will be done in accordance to your Standards.
1. La Homa S/D No. 1,2, & 3: Installation of 8" PVC sanitary sewer line w/ service connections along the following roads:
a) Toronja Drive 1,712 LF, 5' from West right-of-way line; b) Limon Drive 66 LF; 5' from North right-of-way line;
c) Lima Lane 727 LF; 5' from East right-of-way line; d) Naranja Drive 739 LF; 5' from South right-of-way line, 258 LF; 5' South right-of-way line, and 1,094 LF; 5' from West right-of-way line.
2. La Homa Grove No. 4 S//D: Installation of approximately 1,210 LF of 8" PVC sanitary sewer line w/ service connections along Valencia Drive; 5' from north right-of-way line.
3. Installation of approximately 372 LF of 8" PVC sanitary sewer line w/ service connections along Naval Drive; 5' from east right-of-way line.
4. Barney Groves S/D: Installation of approximately 545 LF of 8" PVC sanitary sewer line w/ service connections along Barney Grove Drive; 5' from south right-of-way line.
5. Regina Terrace S/D: Installatin of approximately 1,153 LF of 8" PVC sanitary sewer line w/ service connections along Regina Drive; 5' from south right-of way line.
6. Diamond L S/D: Installation of approximately 1,235 LF of 8" PVC sanitary sewer line w/ service connections along Justine Street; 5' from west right-of-way line.
7. Installation of approximately 1,250 LF of 8" PVC sanitary sewer line w/service connections South from Main Ave. (FM 676) to North of an existing drainage ditch;15' from the west right-of-way line of Moorefield Road.
8. Installation of approximately 5,600 LF of 15" PVC sanitary sewer line North from Main Ave. (FM 676) to Maxine Drive; 5' from the west right-of-way line of Moorefield Road.
9. Installation of approximately 880 LF of 8" PVC sanitary sewer line w/ service connections South from Main Ave. (FM 676) 5' from the west right-of-way line of Field Drive.
10. Installation of approximately 1,020 LF of 8" PVC sanitary sewer line w/service connections South from Main Ave(FM 676) 5' from the west right-of-way line of Schuerbach Road.
11. Installation of 8" PVC Sanitary sewer line w/ service connections along the following roads:
Valencia Avenue 960 LF; 5' from north right- of -way line and Delissa Drive 525 LF; 5' from west right-of-way line.
12. Installation of approximately 445 LF of 8" PVC sanitary sewer line w/service connections East from La Homa Road (SH 364) 5' from the North right-of-way line of Five Mile Circle.
13. Kenwood Estates No. 1,2 &4: Installation of 8" PVC sanitary sewer line w/service connections along the following roads: Sofia Drive, Irma St., Blanca Drive, Maxine Drive, Melissa Circle, Chiquita Circle, Blanca North Drive, St. Jude Ave., Margaret St., John St., Woodrow St. and Ken Street.
14. Installation of 10" PVC sanitary sewer line on Margaret Ave. 913 LF;5' from west right-of-way line
15. Installation of 15" PVC sanitary sewer line on St. Jude Ave. 1,616 LF; 5' from south right-of-way line and Margaret Ave. 697 LF; 5' from west right-of-way line.
Texas Gas Service:
1. TGS is in the process of doing maintenance on the pipe line located along Tower Road, south of Pharr, as part of federal regulations. The line will be exposed at several locations from Las Milpas Road to Juan Balli Road. We will also be exposing the line at the intersection of Juan Balli Road and Tower Road. At this intersection a temporary riser will be placed in order to conduct a hydro test. Once the project is complete the back fill will be done in accordance to your Standards.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship Withdrawal Requests for Employees #043796 & 122335
7.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Hidalgo 2011 TIRZ payment in the amount of $162,005.43 pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of Invoice #02.12 RI in the amount of $23,363.00, from Dos Logistics, Inc. contracted engineer for "Renovation of County-Owned Building Roofs."
B.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Sheriff's Office-"Mobile X-Ray Services for Inmates" RFB: 2012-175-00-00-SMA, including the re-advertising of project in the event no bids/responses are received and/or are rejected and the project is still required.
C.
Acceptance and approval of payment of the following items:
1. Invoice No. 13 (REVISED)-$5,287.50;
2. Invoice No. 2 (Reimbursable)-$205.42
submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07;
1. Invoice No. 13 (REVISED)-$5,287.50;
2. Invoice No. 2 (Reimbursable)-$205.42
submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07;
D.
Sheriff's Office:
Requesting authority to renew our Symantec Backup Exec and option services agreement with Reyna Enterprises for 1 yr in the amount of $1,095.00 commencing upon approval.
Requesting authority to renew our Symantec Backup Exec and option services agreement with Reyna Enterprises for 1 yr in the amount of $1,095.00 commencing upon approval.
E.
Approval of Invoice #11324213 in the amount of $21,342.67 from L & G Consulting Engineers Inc., contracted engineer for "Environmental Study for the Old Pct. 3 Administration, Warehouse, and Shop"-C-12-123-05-22.
F.
Approval of Application for Payment No. 1 in the amount of $46,749.33 from GP7 Construction, LLC, contracted vendor for La Homa Road South Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-12-090-05-29).
G.
Approval of ratification of fully executed Change Order No. 1 for Road Re-Construction of Esperanza Estates Subdivision Pursuant to TXLGC 262.031as approved by cc on 08-28-12 (C-CAP-12-115-06-12).
H.
Seeking approval of Change Order No. 1 with contractor Homer Alvarez dba Alvarez Construction for Las Brisas Estates Subdivision, Pct. No. 4 reflecting a net increase of $6,660.00 and addition of 154 construction days due to replacement of additional driveways as submitted through project engineer J. E. Saenz & Associates, Inc. (C-CAP-11-198-11-01).
I.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3189 for Border Road Project in the amount of $8,900.
J.
Acceptance and approval to exercise the County's option to extend the one (1) year renewal as provided in the contract with Roy's Hauling Services under Contract #C-11-177-09-27 for the provision of "RAP (Recycled Asphalt Pavement) Materials" under the same rates, terms and conditions.
K.
Presentation for consideration, discussion, acceptance and approval of following with Saenz Utility Contractors for Tower Road Phase I Road & Drainage Improvements Project, as submitted and recommended by project engineer, Raul Sesin, contract #C-11-044A-06-28:
1. Application for Final Payment in the amount of $16,785.63;
2. Application for Retainage in the amount of $24,869.67;
3. Certificate of Substantial Completion reflecting a punch list date of June 24, 2012.
4. Certificate of Construction Completion reflecting the completion date of July 2, 2012.
With authority for County Judge or Court member to execute document(s).
1. Application for Final Payment in the amount of $16,785.63;
2. Application for Retainage in the amount of $24,869.67;
3. Certificate of Substantial Completion reflecting a punch list date of June 24, 2012.
4. Certificate of Construction Completion reflecting the completion date of July 2, 2012.
With authority for County Judge or Court member to execute document(s).
L.
Approval of Invoice #11324235 in the amount of $13,180.00 from L & G Consulting Engineers Inc., contracted engineer for "La Homa Road Project"-C-11-312-02-07.
M.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324234-$11,400.00 for "FM 681-FM 2221/FM 492: FM 681 to FM 364" - C-09-192A-06-08
2. Invoice No. 11324237-$ 7,533.14 for "Mile 2"-C-11-195-06-28
3. Invoice No. 11324238-$ 4,715.80 for "Mile 2 N.-Inspiration to Moorefield Rd"-C-11-195-08-16
4. Invoice No. 11324245-$ 4,700.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
1. Invoice No. 11324234-$11,400.00 for "FM 681-FM 2221/FM 492: FM 681 to FM 364" - C-09-192A-06-08
2. Invoice No. 11324237-$ 7,533.14 for "Mile 2"-C-11-195-06-28
3. Invoice No. 11324238-$ 4,715.80 for "Mile 2 N.-Inspiration to Moorefield Rd"-C-11-195-08-16
4. Invoice No. 11324245-$ 4,700.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
N.
Requesting authority to upgrade the UFED Software System and to continue existing support with CelleBrite USA, Corp. through requisition #220985 at $999.00/year commencing upon approval.