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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING September 25, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - DBM Budget Division (1100)
B.
2012 - Executive Office (1100)
C.
2012 - Fire Marshal (1100)
D.
2012 - DBM Workers' Comp. (2202)
E.
2012 - DBM Employee Benefits (2201)
F.
2012 - Emergency Management (1100)
G.
2012 - Indigent Defense (1100)
H.
2012 - District Clerk (1100)
I.
2012 - District Attorney's Office (1222)
J.
2012 - District Attorney's Office (1256)
K.
2012 - Sheriff's Office (1100)
L.
2012 - Elections Dept. (1100)
M.
2012 - Pct. #2 BCAP (1312)
N.
2012 - Pct. #2 BCAP (1312)
O.
2012 - Pct. #3 Sanitation (1100)
P.
2012 - Pct. #3 BCAP (1312)
Q.
2012 - Pct. #4 CRC (1100)
R.
2012 - Pct. #4 Rd. Maint. (1200)
S.
2012 - Pct. #4 Parks (1100)
T.
2012 - Constable Pct. #2 (1100)
U.
2012 - Constable Pct. #3 (1100)
V.
2012 - Constable Pct. #4 (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $18,400.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of August 2012 (PP #16 & 17).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $18,400.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of August 2012 (PP #16 & 17).
B.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $200,000.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $200,000.
C.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to programs (557 & 767) in the total amount of $6,408.55.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to programs (557 & 767) in the total amount of $6,408.55.
D.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (049) in the amount of $1,000.00
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (049) in the amount of $1,000.00
E.
Pct. #3 R&B (1200):
Approval of 2012 interdepartmental transfer from Precinct #3 Rd Maintenance to Precinct #3 Dude Hill #1 in the amount of $548.65.
Approval of 2012 interdepartmental transfer from Precinct #3 Rd Maintenance to Precinct #3 Dude Hill #1 in the amount of $548.65.
F.
Pct. #3 C.O. 2009 (1339):
Approval of 2012 interdepartmental transfer from C.O. 2009 Pct #3 Prairie View Heights Phase I, C.O. 2009 Pct #3 Bentsen Palm Drive and C.O. 2009 Pct #3 Mile 2N and Abram Road to C.O. 2009 Pct #3 Drainage Improvement in the total amount of $292,523.44.
Approval of 2012 interdepartmental transfer from C.O. 2009 Pct #3 Prairie View Heights Phase I, C.O. 2009 Pct #3 Bentsen Palm Drive and C.O. 2009 Pct #3 Mile 2N and Abram Road to C.O. 2009 Pct #3 Drainage Improvement in the total amount of $292,523.44.
G.
Pct. #4:
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint. (program 007) to Pct 4 Repaving Seminary Rd (program 121) in the amount of $4,200.00
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint. (program 007) to Pct 4 Repaving Seminary Rd (program 121) in the amount of $4,200.00
H.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $12,678.97), and to North Branch Drain (program 049 - $155.41) in the total amount of $12,834.38 to fund August 2012 Drainage - Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $12,678.97), and to North Branch Drain (program 049 - $155.41) in the total amount of $12,834.38 to fund August 2012 Drainage - Fuel Reimbursements.
I.
CO's 2010 A&B (1342):
Approval of 2012 interdepartmental transfer within CO's 2010 A&B from (prog 044) to (prog 045) in the total amount of $121,000.00
Approval of 2012 interdepartmental transfer within CO's 2010 A&B from (prog 044) to (prog 045) in the total amount of $121,000.00
J.
Planning Department (1100):
Approval of 2012 interdepartmental transfer from County Wide Contingency to Planning Dept.-Equipment & Vehicle R&M Services and Gasoline/Diesel in the total amount of $4,629.20.
Approval of 2012 interdepartmental transfer from County Wide Contingency to Planning Dept.-Equipment & Vehicle R&M Services and Gasoline/Diesel in the total amount of $4,629.20.
K.
Constable Pct. #3 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. #3 in the amount of $24,205.00 to fund fuel expenditures through October 2012 and to cover expenditures for pending vehicle repairs.
Approval of 2012 interdepartmental transfer from Co. Wide Adm. - Contingency to Constable Pct. #3 in the amount of $24,205.00 to fund fuel expenditures through October 2012 and to cover expenditures for pending vehicle repairs.
L.
CO 2010 A&B (1342):
Approval of 2012 interdepartmental transfer within the Certificate of Obligation Series 2010 A&B, from the Mediplex Building (program 044) to the Modular Courtroom Project (program 048) in the amount of $16,500.00 to fund a portion of the finish of the interior of modular buildings.
Approval of 2012 interdepartmental transfer within the Certificate of Obligation Series 2010 A&B, from the Mediplex Building (program 044) to the Modular Courtroom Project (program 048) in the amount of $16,500.00 to fund a portion of the finish of the interior of modular buildings.
M.
Co Comm (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm. in the amount of $9,600.00 to fund membership dues.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm. in the amount of $9,600.00 to fund membership dues.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
491 and Mile 13 1/2N go East 1/4 mile on the North side of Mile 13 1/2N will be upgrading an existing meter from a 3/4" to a 1" meter. (Jose Sanchez)
491 and Mile 13 1/2N go East 1/4 mile on the North side of Mile 13 1/2N will be upgrading an existing meter from a 3/4" to a 1" meter. (Jose Sanchez)
6.
Treasurers:
A.
Approval of the Hidalgo County Monthly Investment Report for August 2012.
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship Withdrawal Requests for Employees #120405 & 032603
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C8535.00.000.0007.10 | Warren L. Walsh & Louella G. Barris | $ 3,498.57 |
| L2085.93.000.0001.06 | South Texas Spokes LLC | $ 5,995.31 |
| L2550.01.004.0011.00 | Alaniz Felix Jr | $ 5,666.12 |
| S0163.00.000.0002.00 | Perez Mattress Company | $ 3,735.16 |
| W0100.00.031.0011.06 | Corelogic / GMAC Mortgage | $ 2,734.39 |
9.
Membership Dues:
A.
Budget & Management:
Requesting approval to pay membership dues for Sergio Cruz & Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review, audit, and proecessing procedures are completed by County Auditor.
Requesting approval to pay membership dues for Sergio Cruz & Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review, audit, and proecessing procedures are completed by County Auditor.
B.
398th District Court:
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the amount of $195.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the amount of $195.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
C.
District Clerks Office:
Requesting approval to pay the 2012 County & District Clerks' Association of Texas, membership dues in the total amount of $110.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2012 County & District Clerks' Association of Texas, membership dues in the total amount of $110.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
10.
Headstart:
A.
Approval of Financial Report: August 2012
B.
Approval of Children's Applications for Program Year 2012-2013
C.
Approval of Monthly Report for Special Services: August 2012
D.
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served: August 2012
11.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of August 2012.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
12.
Budget & Management:
A.
Self-Insured 2202:
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,089.44 for the period of September 1-15, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,089.44 for the period of September 1-15, 2012 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $680,880.97 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/01/12 to 09/14/12.
2. Approval of wire transfer to cover claims paid.
| 09/01-07/12 | $338,050.14 |
| 09/08-14/12 | $342,830.83 |
| TOTAL | $680,880.97 |
C.
Approval of payment of invoice dated 07/05/12 from Montalvo Insurance Agency in the amount of $2,263.00 for Business Automobile Insurance with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
D.
Public Defender - Juvenile Section (1282):
1. Approval to deobligate cash match funds from Public Defender - Juvenile Section FY 2012 Discretionary Grant (1282) and to appropriate into Countywide Adm. Contingency in the total amount of $20,000.00.
2. Requesting authorization for County Judge to sign the Amended Statement of Grant Award.
1. Approval to deobligate cash match funds from Public Defender - Juvenile Section FY 2012 Discretionary Grant (1282) and to appropriate into Countywide Adm. Contingency in the total amount of $20,000.00.
2. Requesting authorization for County Judge to sign the Amended Statement of Grant Award.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting removal of Hidalgo County Asset number 48941 (Item A) from County department number 140 (Tax Office) inventory list due to asset declaration as "total loss":
1. 2009 White Ford Ranger V.I.N. 1FTYR10DX9PA35120 (Asset No. 48941)
and reinstate the following Item B, into said county department number inventory list:
2. 2010 White Ford Ranger V.I.N. 1FTKR1AD3APA66198 (Asset No. 51112)
1. 2009 White Ford Ranger V.I.N. 1FTYR10DX9PA35120 (Asset No. 48941)
and reinstate the following Item B, into said county department number inventory list:
2. 2010 White Ford Ranger V.I.N. 1FTKR1AD3APA66198 (Asset No. 51112)
B.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for Hidalgo County Precinct No. 4-"Pit Run Caliche Base" RFB No.: 2012-103A-00-00-SGS, including the re-advertising of project in the event no bids/responses are received and/or are rejected and project is still required.
C.
Approval of Request for Payment-Application No. 7 R1 in the amount of $446,133.30 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
D.
Approval of Application-Payment #2-$60,365.70 from Asago, LLC dba Asago Construction, contracted vendor for Mid-Valley Estates Subdivision as submitted by TEDSI Infrastructure Group, Inc. project engineer (C-CAP-12-049-05-01.)
E.
Acceptance, discussion and approval of listed items with Asago, LLC dba Asago Construction, awarded vendor for Pentecostal Subd.-Pct. #2-submitted through project engineer, R. Gutierrez Engineering Corp. (C-CAP-12-047-03-27):
1. Change Order #3 with final quantities adjustment reflecting a decrease of $1,150.00;
2. Application for payment No. 3 (Final) in the amount of $49,134.24;
3. Application for payment No. 4 (Retainage Release) in the amount of $18,917.56;
4. "Certificate of Construction Completion" reflecting the date of August 29, 2012.
1. Change Order #3 with final quantities adjustment reflecting a decrease of $1,150.00;
2. Application for payment No. 3 (Final) in the amount of $49,134.24;
3. Application for payment No. 4 (Retainage Release) in the amount of $18,917.56;
4. "Certificate of Construction Completion" reflecting the date of August 29, 2012.
F.
Approval of Application for Payment #1 (Final)-$24,504.30 from Homer Alvarez, dba, Alvarez Construction, contracted vendor-Las Brisas Estates Subd.-submitted-J. E. Saenz & Asso., project engineer (C-CAP-11-198-11-01).
G.
Approval of Invoice #12075 in the amount of $6,877.76 from Javier Hinojosa Engineering, contracted engineer for "La Suena Subdivision Off-site Drainage Improvements".
H.
(I. T.) Information Technology:
Requesting authority/approval to purchase service with Time Warner Cable Business Class an awarded vendor through our membership/participation with R) Department of Information Resources contract # DIR-TEX-AN-NG-CTSA-008 for Fiber Ethernet Connection to different locations, $1,176.00.00 monthly charge for each of two (2) 100Mbps Ports (HUB Site), $250.88 monthly per each of two (2) 5Mbps Port (Circuit), $344.96 monthly per each (2) 10Mbps Ports & $72.80 monthly charge for each SOHO 15X2 Mbps High Speed Internet Connection, with no installation charge through requisition #223177-(2-1100-415-00-200-002-0-534).
Requesting authority/approval to purchase service with Time Warner Cable Business Class an awarded vendor through our membership/participation with R) Department of Information Resources contract # DIR-TEX-AN-NG-CTSA-008 for Fiber Ethernet Connection to different locations, $1,176.00.00 monthly charge for each of two (2) 100Mbps Ports (HUB Site), $250.88 monthly per each of two (2) 5Mbps Port (Circuit), $344.96 monthly per each (2) 10Mbps Ports & $72.80 monthly charge for each SOHO 15X2 Mbps High Speed Internet Connection, with no installation charge through requisition #223177-(2-1100-415-00-200-002-0-534).
I.
Requesting approval of payment for Invoice# M165522- ($ 2,715.00) - HALFF ASSOCIATES, INC., in connection to Contract#C-10-340-10-19 under (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System".
J.
Presentation/Request by awarded contractor (CC 11-01-11) Homer Alvarez, dba, Alvarez Construction for HCCC's approval of disbursements of funds be sent to project disbursing administrator, Insurors Indemnity Company ("Surety") as a condition by/from their Surety, thus directing all contract proceeds earned and to be earned under project #CAP-11-198-08-03-YSI/contract #C-CAP-11-198-11-01 Drainage Construction for Las Brisas Estates Subdivision directly to project disbursing administrator for: Homer Alvarez, dba, Alvarez Construction - Insurors Indemnity Company.
K.
Requesting approval of finalized document titled "Statement of Credentials" to be included in the procurement packet for construction projects to assist Hidalgo County in evaluating bidders/proposers as "responsible" in preparation for bid/proposal awards as other counties and/or cities require as approved by cc on 06-26-12.
L.
Renewal of help desk support center/remote support of Software Subscription License Agreement with bigWeb Apps effective 08-01-2012 to 07-31-2012 through requisition #220822 for the following:
| Department | Yearly Fee | Account Number |
| Information Technology | $5,537.38 | 2-1100-415-00-200-002-0-336 |
| Facilities Management (Maintenance Dept.) | $2,024.01 | 2-1100-415-00-200-002-0-336 |
| County Commissioner Pct. 1 | $2,024.01 | 2-1200-431-00-121-004-0-336 |
| County Commissioner Pct. 4 | $2,024.01 | 2-1200-431-00-124-007-0-336 |
M.
Requesting authority to advertise a procurement packet (i.e. legal notice, requirements, etc.) for request for proposals :"Turnkey Solution for Digital Middle and High School Credit Recovery and Life Skills Program Services" for Hidalgo County". (RFP No.: 2012-226-00-00-CGA)
N.
Acceptance and approval of request for payment of Invoice #11324246 as submitted by L&G Consulting Engineers for the provision of Engineering Services for the month of August 2012 in connection with Contract #08-417-12-09-PO#644483 amid Work Authorization #2 in the amount of $30,375.00.
O.
Acceptance and approval of automatic renewal of Interlocal Agreement between Hidalgo County and City of Mercedes of mutual agreement for the purposes and provision of assisting each other in multiple projects as defined in the agreement and as previously approved on October 18, 2011 including amendments to the agreement.
P.
JP. Pct. 3 PL. 2
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #222483 for JP Pct. 3 PL 2 in the amount of $233.38/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #222483 for JP Pct. 3 PL 2 in the amount of $233.38/month, effective upon approval.
Q.
Requesting authority to close out and cancel project:
"Shoeshine Concession Services" RFP 2012-153-07-25-YZV due to no participation.
R.
Acceptance and approval to exercise the County's option to extend the first year of the two (2)-one (1) year renewal as provided with Texas Land Reclamation under Contract #C-11-186-08-22 for the provision of the "Tire Disposal-Hidalgo County" under the same rates, terms and conditions with effective date of October October 6, 2012 and ending on October 5, 2013.
S.
Approval to exercise the option to renew/extend the first of two (2)-one (1) year terms as stipulated and provided in the contract under the same rates, terms and conditions for Software Services for Indigent Health Care System for Hidalgo County with Network Sciences, Inc.
T.
Approval to add/delete additional fuel card(s) and/or driver(s) for:
1. Constable Pct No. 4 - Delete Driver
2. Adult Probation - Fuel Card Drivers
3. Constable Pct No. 1- Fuel Cards
1. Constable Pct No. 4 - Delete Driver
2. Adult Probation - Fuel Card Drivers
3. Constable Pct No. 1- Fuel Cards
U.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. E-11-279-10-04-Lease of Office Space in Las Milpas for the WIC Program with Antonio Esparza, M.D., Rentals;
2. C-12-039-04-03-MS-1 Emulsified Asphalt with Performance Grade Asphalt, Inc.
1. E-11-279-10-04-Lease of Office Space in Las Milpas for the WIC Program with Antonio Esparza, M.D., Rentals;
2. C-12-039-04-03-MS-1 Emulsified Asphalt with Performance Grade Asphalt, Inc.