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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 1, 2012 9:15 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
Resolution in honor of Chief Warrant Officer II Jose L. Montenegro
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
C.
Elections:
Requesting approval for 4 Employees: Joaquin Garcia, Uriel Ramos, Isaac Longoria, and Adam Luna to travel to Austin, TX for the 24th Annual Election Law Seminar; Cities, Schools and Other on November 27th-30th.
Requesting approval for 4 Employees: Joaquin Garcia, Uriel Ramos, Isaac Longoria, and Adam Luna to travel to Austin, TX for the 24th Annual Election Law Seminar; Cities, Schools and Other on November 27th-30th.
D.
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Martin Ramirez for the purchase of fuel in the amount of 92.95 for county vehicle with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
E.
Facilities Management:
Approval of application/water tap work order to obtain water meter for the Modular Building Project with authority for County Treasurer to issue payment in the amount of $ 2,110.00 to the City of Edinburg after review and auditing procedures are completed by County Auditor
Approval of application/water tap work order to obtain water meter for the Modular Building Project with authority for County Treasurer to issue payment in the amount of $ 2,110.00 to the City of Edinburg after review and auditing procedures are completed by County Auditor
7.
Constables:
A.
Constable Pct. #5:
Discussion, consideration, and approval to appoint Jose Joaquin Lopez as Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Jose Joaquin Lopez as Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5 in accordance with Texas Local Government Code Section 86.011.
8.
Sheriff's Office:
A.
Sheriff's Office OCDETF - (1284):
1. Approval of overtime program agreement (Investigation Number SW-TXS-0861) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $14,000.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement.
3. Approval of appropriation of funds in the amount of $14,000.00.
1. Approval of overtime program agreement (Investigation Number SW-TXS-0861) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $14,000.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement.
3. Approval of appropriation of funds in the amount of $14,000.00.
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion, consideration and action on Interlocal Cooperation Agreement between the County of Hidalgo and The University of Texas Health Science Center at San Antonio.
C.
Approval of Proclamation proclaiming the first week of October as Border Binational Health Week.
10.
Fire Marshal's Office - Juan Martinez:
A.
Approval of Amendment to ICA with City of Edinburg to assist with fire protection services.
11.
HIDTA - Task Force - Dora Munoz:
A.
Authorization to purchase wireless service through the County's membership/participation with Contract DIR-SDD-1779 (Requisition#223334 for three (3) months) with awarded vendor VERIZON WIRELESS for the following:
| QTY | DESCRIPTION | DEPT. | EMP. NO. | SERVICE TOTAL | EQUIPMENT TOTAL |
| 1 | Cell Phone | HIDTA | 088994 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 121193 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 153818 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 087319 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 037524 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 060135 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 179876 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 175145 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 149098 | Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly | 0.00 |
| 1 | Cell Phone | HIDTA | 043354 | Americas Choice II 1000 Share - 11,000 min. $74.98+$5.00 taxes & fees=$79.98/mo. With Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. Total monthly cost $122.97 | 0.00 |
| 1 | Cell Phone | HIDTA | 072192 | Americas Choice II 1000 Share - 11,000 min. $74.98+$5.00 taxes & fees=$79.98/mo. With Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. Total monthly cost $122.97 | 0.00 |
| 1 | Cell Phone | HIDTA/DA | 006467 | Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. | 0.00 |
| 1 | Cell Phone | HIDTA | Office Use | Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. | 0.00 |
12.
Urban County - Diana Serna:
A.
Requesting authorization to amend the FY 2011 Emergency Solutions Grants Program "ESG" contract with Catholic Charities of the Rio Grande Valley and the Hidalgo County Urban County Program approved on July 5, 2011. Catholic Charities of the Rio Grande Valley was granted funds in the amount of $56,944.00 for both Homeless Prevention activities and Essential Services. The amendment will increase the original amount by $113,587.25 for a new contract amount of $170,531.25. The amendment now includes new activities under Homeless Prevention & Rapid Re-Housing, Housing Relocation & Stabilization Services, Data Collections (HMIS) and Administration.
B.
Requesting to cancel the award of bid for the demolition and reconstruction of an existing structure in the City of San Juan in the amount of $23,000.00 to Benchmark Construction.
13.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
14.
TX. Agri-Life Extension Services:
A.
1. Approval of Proclamation proclaiming the week of October 7-13, 2012 as National 4-H Week in Hidalgo County.
2. Presentation of events that will take place during National 4-H Week.
2. Presentation of events that will take place during National 4-H Week.
15.
Head Start Program - Teresa Flores:
A.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court, to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2012
16.
Right of Way - Joe Pena:
A.
Consideration of the use of Eminent Domain to condemn property on the following Parcels for the FM 681/ FM 2221 Road Project (TXDOT CSJ # 0669-01-052) Parcels # 6,8, and 83. (Pct.3) (A description of such parcels attached as Exhibit A, B, & C)
17.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Danny Cantu Subdivision – Pct. 3 (Domingo Cantu)
b. RBA Mission (Doffing) Subdivision – Pct. 3 (Fidel Solis)
c. Alberta Heights Subdivision – Pct. 4 (Kyndel Bennett)
d. La Victoria Phase 2 Subdivision – Pct. 1 (Paul Daniec)
e. Cardinal Lake Subdivision – Pct. 4 (Franz Schamberger)
2. Final Approval
a. Vaquero Estates Phase 2 Subdivision – Pct. 1 (Norberto Salinas)
b. Loma Verde No. 2 Subdivision – Pct. 4 (Kyle Ruppert)
c. La Victoria Phase I Subdivision – Pct. 1 (Paul Daniec)
d. Tijerina & Rios Subdivision – Pct. 4 (Leonel Rios)
a. Danny Cantu Subdivision – Pct. 3 (Domingo Cantu)
b. RBA Mission (Doffing) Subdivision – Pct. 3 (Fidel Solis)
c. Alberta Heights Subdivision – Pct. 4 (Kyndel Bennett)
d. La Victoria Phase 2 Subdivision – Pct. 1 (Paul Daniec)
e. Cardinal Lake Subdivision – Pct. 4 (Franz Schamberger)
2. Final Approval
a. Vaquero Estates Phase 2 Subdivision – Pct. 1 (Norberto Salinas)
b. Loma Verde No. 2 Subdivision – Pct. 4 (Kyle Ruppert)
c. La Victoria Phase I Subdivision – Pct. 1 (Paul Daniec)
d. Tijerina & Rios Subdivision – Pct. 4 (Leonel Rios)
18.
Precinct #1 - Comm. Quintanilla:
A.
Requesting approval to pay balance of Invoice #211-12086 in the amount of $2,887.20 from Frontera Materials, Inc with authority for County Treasurer to issue check after review and audit procedures have been completed by County Auditor.
B.
Discussion and action on resolution in support of City of La Villa citizen access transportation plan application with Valley Metro via LRGVDC.
19.
Precinct #2 - Comm. H. Palacios:
A.
Precinct #2 - Road Maintenance:
1. Approval of ratification of continued employment for employees under the following temporary positions past the September 13, 2012 date due to time delay in hiring and approval to extend those positions until December 31, 2012:
2. Approval of transfer.
3. Approval of revised salary schedule.
1. Approval of ratification of continued employment for employees under the following temporary positions past the September 13, 2012 date due to time delay in hiring and approval to extend those positions until December 31, 2012:
| Slot # | Position title | Budgeted Salary |
| T 081 | Heavy Equipment Operator III | $ 34,360.00 |
| T 082 | Heavy Equipment Operator III | $ 34,360.00 |
| T 083 | Mechanic I | $ 23,385.00 |
2. Approval of transfer.
3. Approval of revised salary schedule.
B.
Pct. 2 R&B (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for revenues received from PSJA Independent School District for their contribution towards El Gato Rd. project.
2. Approval of 2012 appropriation of funds into Precinct 2 Rd. Maintenance in the amount of $66,120.90 to fund other road improvement projects.
1. Approval of Certification of Revenues as certified by the County Auditor for revenues received from PSJA Independent School District for their contribution towards El Gato Rd. project.
2. Approval of 2012 appropriation of funds into Precinct 2 Rd. Maintenance in the amount of $66,120.90 to fund other road improvement projects.
20.
Precinct #3 - Comm. Flores:
A.
Requesting approval of the following claim/invoice with authorization for County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor:
Hidalgo County Clerk Invoice #0800757 in the amount of $28.00 (warranty deed)
Hidalgo County Clerk Invoice #0800757 in the amount of $28.00 (warranty deed)
B.
Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Mission, Texas.
C.
Approval to accept donation of caliche from EP Energy for 14 Mile Line to FM 490, Moorefield Road and surrounding areas.
21.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Pct. #1 Drainage Improvement Project (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $21,319.81 to fund payroll expenditures.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $21,319.81 to fund payroll expenditures.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Requesting approval of Supplemental Agreement No. 1 under (C-12-123-05-22) current contract with L&G Consulting Engineers, Inc. for the Environmental Study to Pct 3 Old Adm. Warehouse and Shop Complex to reflect the the additional services of, "Removal and to properly dispose of Asbestos to the Pct 3 Old Adm Building, Warehouse, and Shop Complex."
b. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $7,740.40) as submitted by project engineer, L&G Consulting Engineering for engineering services for "Removal and to properly dispose of asbestos to the Precinct No. 3 Old Adm Building, warehouse and Shop Complex, " C-12-123-05-22;
c. Pursuant to contract with L&G Engineering, (article 14) C-12-123-05-22, a request for approval by engineer to permit the subcontracting of Chemical Response & Remediation Contractors, Inc. and R.L. Abatement, Inc. in connection with Work Authorization No. 2-Asbestos Removal for Pct No. 3 Old Administration Building, Warehouse and Shop Complex.
b. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $7,740.40) as submitted by project engineer, L&G Consulting Engineering for engineering services for "Removal and to properly dispose of asbestos to the Precinct No. 3 Old Adm Building, warehouse and Shop Complex, " C-12-123-05-22;
c. Pursuant to contract with L&G Engineering, (article 14) C-12-123-05-22, a request for approval by engineer to permit the subcontracting of Chemical Response & Remediation Contractors, Inc. and R.L. Abatement, Inc. in connection with Work Authorization No. 2-Asbestos Removal for Pct No. 3 Old Administration Building, Warehouse and Shop Complex.
4.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Seal Quotes titled: Hidalgo County- "Purchase of Straw Hats" through project No.: 2012-174-08-08-SGS.
5.
Appointment and/or designation by Commissioner's Court of an evaluation committe to grade/score the responses submitted to County due for acceptance on Wednesday, October 3, 2012 through RFP-2012-145-10-03-CGA-"Section 125 Voluntary Insurance Products" for Hidalgo County", as referenced in Exhibit A- Section III-Selection and Schedules (Proposal Ranking).
B.
Pct. 1
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services (on call services) within Pct No. 1;
c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services (on call services) within Pct No. 1 area.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services (on call services) within Pct No. 1;
| Total Scores | Guzman & Munoz | Dannenbaum Engineering | HALFF Associates |
| Evaluator 1 | 98 | 96 | 94 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services (on call services) within Pct No. 1 area.
C.
Pct. 2
1.
Recommending award of bid and approval of contract to Rio Valley Pipe, LLC, sole responsible vendor submitting the lowest and best bid meeting all specifications/requirements and as recommended by project engineer, R. Gutierrez as attached hereto for the "Purchase of Concrete Box Culverts for the Minnesota Drain Project" for Pct. 2 (RFB No.: 2012-196-08-29CGA).
D.
Pct. 3
1.
a. Approval of a clarification to agenda item AI-#33441 (Approved 7/31/12) for an "On Call" and "As Needed" basis engagement of engineer for Hidalgo County Precinct #3 TxDOT Related Projects" to reflect/detail the "intent" as a "Job Specific" contract for: "US 83 (La Joya Relief Route)-TxDot Project for Precinct No. 3";
b. Acceptance and approval to execute a professional engineering services contract with L&G Engineering for the job specific purpose of: "US 83 (La Joya Relief Route)-TxDot Project" for Precinct No. 3 as approved for negotiations on 7/31/12.
c. Acceptance and approval of Work Authorization No. 1 (estimated cost of $75,000.00) for provision of engineering services required by Pct. #3 consisting of: "Engineering services required for the local coordination that will be required to assist the Texas Dept. of Transportation (TxDOT) and Hidalgo County in the project development for the US 83 (La Joya Relief Route) project from US 83 at Penitas West 8.3 Miles," with L&G Engineering under contract No. C-12-C-12247-10-01
c. Acceptance and approval of Work Authorization No. 1 (estimated cost of $75,000.00) for provision of engineering services required by Pct. #3 consisting of: "Engineering services required for the local coordination that will be required to assist the Texas Dept. of Transportation (TxDOT) and Hidalgo County in the project development for the US 83 (La Joya Relief Route) project from US 83 at Penitas West 8.3 Miles," with L&G Engineering under contract No. C-12-C-12247-10-01
2.
Requesting Commissioners' Court to take the following actions:
a. accept the four (4) Request for Proposal (RFP) responses submitted for the project; and,
b. designate an evaluation committee from Pct. #3 (which will include Purchasing) to grade/score/evaluate the four (4) accepted responses
for "Emergency Ambulance Services for Unincorporated Areas in Pct. 3".
a. accept the four (4) Request for Proposal (RFP) responses submitted for the project; and,
b. designate an evaluation committee from Pct. #3 (which will include Purchasing) to grade/score/evaluate the four (4) accepted responses
for "Emergency Ambulance Services for Unincorporated Areas in Pct. 3".
E.
IT Department:
1.
a. Discussion, consideration, and approval of Amendment No. 4 with "Texas Conference of Urban Counties and Tyler Technologies for continuation of the CIJS (Common Integrated Justice System) Project"
b. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc. to proceed with the completion of the project within the original budgets.
b. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc. to proceed with the completion of the project within the original budgets.
23.
Open Forum
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Star - Tax Abatement.
D.
Hidalgo County v. Guerra Construction
E.
Claim of Fabian Ybarra
F.
Claim of Joanna Acevedo
G.
Claim of Mayra Y. Garcia
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Star - Tax Abatement.
D.
Hidalgo County v. Guerra Construction
E.
Claim of Fabian Ybarra
F.
Claim of Joanna Acevedo
G.
Claim of Mayra Y. Garcia
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn