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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 9, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
Resolution honoring Dr. Hector P. Garcia for his contributions through the American G.I. Forum.
B.
Approval of Proclamation declaring October 2012 as Breast Cancer Awareness Month in Hidalgo County
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1. Renovations to Former Administration Building 1st and 2nd Floors
2. Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3. Emergency situations occurring since last agenda meeting
1. Renovations to Former Administration Building 1st and 2nd Floors
2. Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3. Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from Food Bank of the Rio Grande Valley Inc in the amount of $225.00 to settle County property damages. (Precinct 2)
7.
Constables:
A.
Constable Pct. #4:
Discussion, consideration, and approval to appoint Romeo Pena, Jr. as Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Romeo Pena, Jr. as Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
8.
County Treasurer - Norma Garcia:
A.
1. Approval to pay Internal Revenue Service notice #CP161 in the amount of $7,644.15.
2. Approval to issue payment, after County Auditor review, utilizing the Electronic Federal Tax Payment System (EFTPS).
2. Approval to issue payment, after County Auditor review, utilizing the Electronic Federal Tax Payment System (EFTPS).
9.
District Courts:
A.
370th District Court:
Authority to submit grant application (electronically) to the U.S. Department of Justice: Office on Violence Against Women
Authority to submit grant application (electronically) to the U.S. Department of Justice: Office on Violence Against Women
10.
Sheriff's Office:
A.
Authorization and Approval for County Judge, as authorized official, to sign Closeout Grant Adjustment Notice for the 2009 Operation Stonegarden Grant.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval of 2012 Texas Indigent Health Care Association membership dues in the amount of $ 200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
C.
Requesting authorization to accept the Property Transfer Record Agreement from the Lower Rio Grande Valley Development Council which transfers a decontamination trailer into Hidalgo County's asset inventory.
D.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
12.
Fire Marshal's Office - Juan Martinez:
A.
Discussion and possible action regarding Interlocal Cooperation Agreement between Linn-San Manuel Fire Department & Hidalgo County
13.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) Palmview Street Improvement funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of engineering services for an Urban County Program Year 25 (2012) City of Palmview, Street Improvements project located at the Abram Road Bridge in Palmview, Texas.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) Palmview Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| SAMES, Inc. | 96.00 | |
| S&B Infrastructure | 93.00 | |
| Hinojosa Engineering | 92.34 |
for the provision of engineering services for an Urban County Program Year 25 (2012) City of Palmview, Street Improvements project located at the Abram Road Bridge in Palmview, Texas.
B.
On behalf of the Hidalgo County Precinct No. 1, Urban County Program is requesting approval to reject the sole bid submitted by Jimmy Closner & Sons Construction Co., Inc. of Mercedes, TX with a total price of $299,369.70 for FY 22 (2009) Street improvements for Saenz Avenue.
C.
1. Approval of a resolution for designation of authorized signatories for the Texas General Land Office (GLO) formally known as "TDRA", Texas Community Development Block Grant Funds (TxCDBG) for the following grant:
a. 2012 Texas General Land Office GLO#12-589-000-6887/ DRS220068
2. Authorize Hidalgo County Judge to sign any and all documents regarding Round 2.2 funds.
a. 2012 Texas General Land Office GLO#12-589-000-6887/ DRS220068
2. Authorize Hidalgo County Judge to sign any and all documents regarding Round 2.2 funds.
D.
The Urban County Program is requesting the award of bids and approval of contract for the demolition and reconstruction of the following:
1. (1) Unit in the City of Palmview, (1) unit in the City of Weslaco, (1) unit in the City of Elsa, (1) unit in the City of San Juan and (1) unit in the Countywide area in the amount of $229,500.00 to G & G Contractors.
1. (1) Unit in the City of Palmview, (1) unit in the City of Weslaco, (1) unit in the City of Elsa, (1) unit in the City of San Juan and (1) unit in the Countywide area in the amount of $229,500.00 to G & G Contractors.
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
15.
Right of Way - Joe Pena:
A.
Consideration and Approval to purchase a certain tract of land also known as Parcel 10 for the El Gato Road Project. (Pct.2)
B.
Authorization for County Judge to execute Closing Documents on Purchase of 10th St. Property
C.
Consideration of the use of Eminent Domain to condemn property on the following Parcels for the FM 681/FM2221 Road Project (TxDot CSJ #0862-01-046) Parcels #9 & 15 (Pct. #3) - a description of such parcels attached as Exhibit A & B
16.
Planning Department - Raul Sesin:
A.
Approval of Final Plat of Hidalgo County Precinct No.1 Constable Office Subdivision
17.
Precinct #1 - Comm. Quintanilla:
A.
The Monte Alto Lions Club is requesting permission to host their 2nd Annual "King of the Grill" Fajita-Cook-off at Delta Lake Park on Saturday, October 20, 2012 from 11:00 A.M. to 6:00 P.M. All proceeds wil go towards the Monte Alto Lions Club, which assists families in need in the local community.
18.
Precinct #2 - Comm. H. Palacios:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and City of Pharr for the Minnesota Road Project.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a road improvement project generally described as the Minnesota Road Project from I Road West to Huisache Avenue" pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a road improvement project generally described as the Minnesota Road Project from I Road West to Huisache Avenue" pursuant to the approval of the Interlocal Agreement as stated above.
19.
Precinct #4 - Comm. J. Palacios:
A.
Appointment of Louie Flores to the Emergency Services District #3
20.
Budget & Management - Sergio Cruz:
A.
Status update regarding the Hidalgo County Scofflaw Vehicle Registration Denial Program.
B.
Budget Appropriations:
1.
Pct. #1 Drainage Improvement Project (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $18,195.84 to fund payroll expenditures.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $18,195.84 to fund payroll expenditures.
2.
Pct. #3 R&B (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for revenues received from the City of Mission for the purchase of asphalt for road improvements to Moorefield Road between FM 495 and 2 Mile Line.
b. Approval of 2012 appropriation of funds into Precinct #3 ICA-Mission-Moorefield (FM 495 - M2N) in the amount of $100,000.00 to fund the road improvements to Moorefield Road between FM 495 and 2 Mile Line.
a. Approval of Certification of Revenues as certified by the County Auditor for revenues received from the City of Mission for the purchase of asphalt for road improvements to Moorefield Road between FM 495 and 2 Mile Line.
b. Approval of 2012 appropriation of funds into Precinct #3 ICA-Mission-Moorefield (FM 495 - M2N) in the amount of $100,000.00 to fund the road improvements to Moorefield Road between FM 495 and 2 Mile Line.
3.
Pct. #4 Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Pct. #4 Drainage Improvement Project (program 036) in the amount of $41,491.51 (Labor Reimbursements - July & August 2012).
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Pct. #4 Drainage Improvement Project (program 036) in the amount of $41,491.51 (Labor Reimbursements - July & August 2012).
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7)
b. Approval of a "Sole Source Declaration" with R.S. Means Co. LLC for the purchase of JOC Works Software License thru requisition No. 223040 in the total amount of 2,125.00 as per attached proposal.
b. Approval of a "Sole Source Declaration" with R.S. Means Co. LLC for the purchase of JOC Works Software License thru requisition No. 223040 in the total amount of 2,125.00 as per attached proposal.
22.
Open Forum
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of the Heirs and Estate of Oscar R. Gonzalez, deceased
D.
Claim of Hidalgo County against Dairyland County Mutual, et al
E.
Claim of Maria Cazares
F.
Claim of Hilario Robledo
G.
Claim of Victor Perez
H.
Claim of Gregorio Rubalcava
I.
Balderas, Macarena & Gonzalez, San Juanita v. Hidalgo County
J.
C-2680-12-F; Irasema Gonzalez, et al v. Hidalgo County and Hidalgo County Pct. #4
K.
Claim of Alcocer Garcia Associates
L.
Hidalgo County v. Guerra Construction
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of the Heirs and Estate of Oscar R. Gonzalez, deceased
D.
Claim of Hidalgo County against Dairyland County Mutual, et al
E.
Claim of Maria Cazares
F.
Claim of Hilario Robledo
G.
Claim of Victor Perez
H.
Claim of Gregorio Rubalcava
I.
Balderas, Macarena & Gonzalez, San Juanita v. Hidalgo County
J.
C-2680-12-F; Irasema Gonzalez, et al v. Hidalgo County and Hidalgo County Pct. #4
K.
Claim of Alcocer Garcia Associates
L.
Hidalgo County v. Guerra Construction
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn