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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 23, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
Approval of Proclamation declaring October 25, 2012 as South Texas Juvenile Diabetes Association Day in Hidalgo County
6.
County Treasurer - Norma Garcia:
A.
Presentation and recognition of County Treasurer Norma G. Garcia by Texas State Senator Eddie Lucio
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations to Former Administration Building 1st and 2nd Floors
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
c) Emergency situations occurring since last agenda meeting
C.
Discussion regarding county employment exit protocols
8.
Constables:
A.
Approval of an Order to permit overtime pay of Deputy Constables solely from Grant Funds
B.
Discussion regarding the Section 28 Applicants
9.
District Attorney's Office - Roy Cazares:
A.
District Attorney's Office (1100):
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0099 Criminal Investigator II to slot no. 0053, Criminal Investigator I.
2. Approval of revised salary schedule.
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0099 Criminal Investigator II to slot no. 0053, Criminal Investigator I.
2. Approval of revised salary schedule.
B.
1. Approval of the 2012 Chapter 59 Asset Forfeiture Report.
2. Approval for County Judge Ramon Garcia to sign the Asset Forfeiture Report.
2. Approval for County Judge Ramon Garcia to sign the Asset Forfeiture Report.
10.
Sheriff's Office:
A.
Authorization and approval to upgrade wireless equipment through the County's membership/participation with Contract DIR-SDD-1780 with awarded vendor SPRINT.
Qty Description Cost
---- --------------- ------
17 Apple iPhone 5 $199.99
Total Cost: $3,399.83
Qty Description Cost
---- --------------- ------
17 Apple iPhone 5 $199.99
Total Cost: $3,399.83
B.
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form( Data Card Request) for the following:
1. Approval for requisition #224228 for 25 Unlimited Data Access Cards ($37.99 each per month)
1. Approval for requisition #224228 for 25 Unlimited Data Access Cards ($37.99 each per month)
C.
Sheriff's Office - (1284):
1. Approval for acceptance of cooperative agreement between Hidalgo County
Sheriff's Office and the U.S. Department of Justice, Drug Enforcement Administration (DEA).
2. Approval of Certification of Revenues by the County Auditor for the DEA cooperative
agreement for overtime.
3. Approval of appropriation of funding for overtime in the amount of $17,202.25.
1. Approval for acceptance of cooperative agreement between Hidalgo County
Sheriff's Office and the U.S. Department of Justice, Drug Enforcement Administration (DEA).
2. Approval of Certification of Revenues by the County Auditor for the DEA cooperative
agreement for overtime.
3. Approval of appropriation of funding for overtime in the amount of $17,202.25.
D.
Sheriff's Office FBI - (1284)
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation
(FBI) in the total amount of $34,404.50.
2. Approval of Certification of Revenues as certified by the County Auditors for the FBI
overtime agreement.
3. Approval of appropriation of funds in the amount of $34,404.50.
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation
(FBI) in the total amount of $34,404.50.
2. Approval of Certification of Revenues as certified by the County Auditors for the FBI
overtime agreement.
3. Approval of appropriation of funds in the amount of $34,404.50.
11.
Tax Office - Armando Barrera:
A.
Tax Office (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot # | Position Title | Grade |
| Delete | 0043 | Bookkeeper I | 6 |
| Delete | 0050 | Deputy Clerk I | 5 |
| Create | 0140 | Accounting Clerk II | 8 |
| Create | 0141 | Deputy Clerk II | 7 |
2. Approval of revised salary schedule.
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
Discussion, consideration and approval of 4th quarter medicaid waiver transfer in the amount of $2,062,500.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Healthcare expenditures for fiscal year 2012.
D.
Recognition of La Joya Independent School District, Pharr-San Juan-Alamo Independent School District, South Texas College, RGV Careers an Institute for Higher Learning, the University of Texas-Pan American and the Valley Grande Institute for their dedication and assistance during Operation Lone Star 2012.
E.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor:
| Vendor | Invoice # | Date | Invoice Amount | Purpose |
| Gloria Flores Interpreting Services | 073112 | 08/27/12 | 275.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 083112 | 09/02/12 | 150.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 093012 | 10/01/12 | 100.00 | Interpreting Services |
| $525.00 | Total |
F.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Invoice Amount | Purpose |
| Quest Diagnostics | 9142814693 | 03/27/12 | $18.00 | Lab Services |
| $18.00 | Total |
13.
Urban County - Diana Serna:
A.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 4's proposed budget and program
amendment for Fiscal Years 21, 24 & 25 (2008, 2011,& 2012) work plans. The proposed amendment will include an additional street to the existing work plans for the reconstruction of Owassa Road.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4, the proposed amendment for Fiscal Years 21, 24 & 25 (2008, 2011 & 2012) work plans. The proposed amendment will include an additional street to the existing work plans for Owassa Road. The 2012 fiscal year 25 work plan will also allow for the transfer of additional general administration funds for the payment of advertisements and other preliminary administrative expenses as needed for project completion.
amendment for Fiscal Years 21, 24 & 25 (2008, 2011,& 2012) work plans. The proposed amendment will include an additional street to the existing work plans for the reconstruction of Owassa Road.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4, the proposed amendment for Fiscal Years 21, 24 & 25 (2008, 2011 & 2012) work plans. The proposed amendment will include an additional street to the existing work plans for Owassa Road. The 2012 fiscal year 25 work plan will also allow for the transfer of additional general administration funds for the payment of advertisements and other preliminary administrative expenses as needed for project completion.
B.
Urban County - CDBG (250-001)
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot # | Position Title | Grade/Step |
| Delete | 0007 | Compliance Monitor | 13 |
| Create | 0031 | Internal Auditor III | 13 |
2. Approval of revised salary schedule.
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
15.
Head Start Program - Teresa Flores:
A.
Presentation of Bids Received as Detailed in Tabulation Sheet Contained Herein, Meeting all Specifications and/or Requirements for the Purpose of Award and Approval of Contract for Request for Bid Titled: "Building Relocation Palmview I Center" Through Project No.:2012-024-10-10
B.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2012
16.
Budget & Management - Sergio Cruz:
A.
Presentation for discussion, consideration and applicable action to the following and any other topic relevant to this project as follows:
1) Acceptance and approval to update Hidalgo County Sheriff Department's current communication systems by means of procurement through the County's membership with Houston Galveston Area Council (H-GAC Contract #RA05-12) through awarded vendor "Motorola Solutions, Inc." the purchase of radio communications equipment/license and maintenance support/warranties and any other pertinent accessories applicable to the upgrading in an amount of $7,991,778.68 by means of financing which includes the H-GAC administration fee; and
2) Acceptance and approval of the "System Purchase Agreement-Radio Systems" as reviewed and approved by legal for the above aforementioned under line item a; and
1) Acceptance and approval to update Hidalgo County Sheriff Department's current communication systems by means of procurement through the County's membership with Houston Galveston Area Council (H-GAC Contract #RA05-12) through awarded vendor "Motorola Solutions, Inc." the purchase of radio communications equipment/license and maintenance support/warranties and any other pertinent accessories applicable to the upgrading in an amount of $7,991,778.68 by means of financing which includes the H-GAC administration fee; and
2) Acceptance and approval of the "System Purchase Agreement-Radio Systems" as reviewed and approved by legal for the above aforementioned under line item a; and
3) Acceptance and approval of Equipment Lease-Purchase Agreement No. 23355 in the amount of $7,991,778.68 between Motorola Solutions, Inc. and Hidalgo County, Texas with authority for County Judge to sign all related documents for the financing purposes.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Approval of Final AIA Document A101 form of agreement between Hidalgo County-Owner and D. Wilson Construction Company-Contractor (forwarded to legal counsel for approval as to form) for the "Renovation to Former Administration Building."
4.
Acceptance and approval of "Amendment#2" to the AIA B-141-1997 Standard Form of Agreement with Alcocer Garcia Associates, Inc., for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect an addition of approximately 6000 sf facility to house County Commissioners' Court Chambers (as the existing space cannot be remodeled to function as needed) construction adjacent and connected to the existing South Tower facilitating easy and controlled access from the main part of the Administration Building and revise cost estimate.
B.
Pct. 3
1.
a. Presentation of scoring grid for the purposes of ranking proposals received for: Emergency Ambulance Services for Unincorporated Areas in Pct 3;
b. Authority to negotiate a final "Emergency Ambulance Services for Unincorporated Areas in Pct 3" Agreement with the number one ranked firm of ________________________.
| Hidalgo County EMS | Quest Ambulance | Pro-Medic EMS | Med-Care EMS | |
| Evaluator 1 | 78 | 84 | 93 | 92 |
| Evaluator 2 | 96 | 45 | 100 | 90 |
| Evaluator 3 | 90 | 46 | 92 | 82 |
| Evaluator 4 | 80 | 78 | 98 | 83 |
| Evaluator 5 | 73 | 77 | 98 | 81 |
| Average Score | 83.4 | 66.0 | 96.2 | 85.6 |
| CC Ranking |
b. Authority to negotiate a final "Emergency Ambulance Services for Unincorporated Areas in Pct 3" Agreement with the number one ranked firm of ________________________.
C.
Pct. 4:
1.
Approval of "Amendment"to Professional Construction Management Services Agreement #C-11-123-10-25 with Prodigy Construction Management, LLC for "The Design and Construction of New Administration Offices/Building for Hidalgo County Precinct No. 4" for Hidalgo County Precinct No. 4 (approved by CC-10/25/11), for the purposes of extending the term.
D.
Colonia Access Program Pct. 1
1.
a. Requesting acceptance and approval to execute a Professional Engineer contract/agreement (C-CAP-12-193-07-10) for the provision of general engineering services for Pct No. 1 for Border Colonia Round III with SAM Engineering & Surveying Inc. as authorized and approved for negotiations by CC on 07/10/12;
b. Requesting acceptance and approval of Work Authorization No. 1 for contract # C-CAP-12-193-07-10 with a proposed fee of $8,589.36 with SAM Engineering & Surveying Inc. professional engineering services (including but not limited to Plans, Specifications and Estimate and Construction Inspection) for Round 3 BCAP Project to Hidalgo County Precinct No. 1 for La Milpa Subdivision a Border Colonia Access Program Round III Project.
b. Requesting acceptance and approval of Work Authorization No. 1 for contract # C-CAP-12-193-07-10 with a proposed fee of $8,589.36 with SAM Engineering & Surveying Inc. professional engineering services (including but not limited to Plans, Specifications and Estimate and Construction Inspection) for Round 3 BCAP Project to Hidalgo County Precinct No. 1 for La Milpa Subdivision a Border Colonia Access Program Round III Project.
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (Surveying) service;
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Professional Surveying Services in connection with Pct 1 Round III BCAP Projects.
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Professional Surveying Services in connection with Pct 1 Round III BCAP Projects.
| Firm | Quintanilla, Headley & Associates | Rodriguez Engineering | R. Gutierrez Engineering Corp. |
| Evaluator 1 | 100 | 95 | 96 |
| Evaluator 2 | 99 | 90 | 95 |
| Evaluator 3 | 98 | 92 | 96 |
| Average | 99.0 | 92.3 | 95.6 |
| CC Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Surveying) contract with the No. 1 ranked firm of ______________________________ for the provision of Professional Surveying Services for Pct 1 Round III-B BCAP Projects.
E.
Colonia Access Program Pct. 2
1.
Presentation of a recommendation by project engineer, R. Gutierrez Engineering Corp., to award to the responsible vendor, submitting the lowest and best bid meeting all specifications: REIM Construction, Inc. in the amount of $103,429.61 for Bid No. CAP-12-207-08-29-YSI "Road & Drainage Construction for Val Bar Subdivision."
2.
Presentation of a recommendation by project engineer, R. Gutierrez Engineering Corporation, to award to responsible vendor submitting the lowest and best bid meeting all specifications: Asago, LLC, dba, Asago Construction in the amount of $363,487.00 for Bid No. CAP-12-206-08-29-YSI "Road & Drainage Construction for Rancho Escondido Subdivision."
F.
Sheriff's Office
1.
Recommending approval to reject all proposals received for the request for proposals for "Placement, Housing, Detention and Supervision of Hidalgo County Inmates" -(RFP No.: 2012-034-06-13-CGA) as recommended by the Hidalgo County Sheriff's Office (see documentation attached) including recommendation that the project not be re-advertised.
G.
County Clerk
1.
Requesting approval of "Amendment" (82nd Legislative Session, Sec. 706.005) to Interlocal Agreement as sent to Hidalgo County (through the County Clerk) by TxDPS for the: "Failure to Appear Program"--to provide information necessary to deny renewal of the driver license of a person who fails to appear for a complaint or citation or fails to pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court in a matter involving any offense that a court has jurisdiction of under Chapter 4, Code of Criminal Procedure inasmuch as Texas Department of Public Safety will not accept, agree or execute modified format other than original document with authority for County Judge or Court Member to sign.
18.
Open Forum
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
EEOC Charge #846-2012-71558; Carla Davis
D.
Claim of Michelle Islas as next friend of Valerie Islas, minor
E.
Claim of Eliseo Alvarado
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Rainforest.
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
EEOC Charge #846-2012-71558; Carla Davis
D.
Claim of Michelle Islas as next friend of Valerie Islas, minor
E.
Claim of Eliseo Alvarado
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Rainforest.
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn