CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 6, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health and Human Services Department - Eddie Olivarez:
A.
Requesting authorization and approval to accept the Memorandum of Understanding between Hidalgo County Health Department and the University of Texas Pan American for support services during an all hazard event
B.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Urban County - Diana Serna:
A.
Precinct # 4 is requesting approval of a contract with North Alamo Water Supply Corporation in the amount of $34,205.00 for a Water/Sewer Improvement utilizing Urban County Program Year 19 (2006) funds.
B.
Requesting approval of Budget Amendment #1 to the Office of Rural Community Affairs (ORCA) for the 2006 Colonia EDAP Grant #726155 for the Sanitary Sewer Improvements Project for Colonia La Palma in Pct. #1.
C.
Approval of Contract Closeout Documents for the 2004 EDAP Contract No. 724205.
Approval of Project Completion Report, Certificate of Completion, MBE Report, Real
Property Acquisition Report, Certificate of Construction Completion, Final Wage Compliance, Disclosure Report, contract Completion Survey, Final Public Hearing and Fair Housing Activity Report.
Approval of Project Completion Report, Certificate of Completion, MBE Report, Real
Property Acquisition Report, Certificate of Construction Completion, Final Wage Compliance, Disclosure Report, contract Completion Survey, Final Public Hearing and Fair Housing Activity Report.
9.
Office of the County Judge:
A.
Recognition of Sylvia S. Handy, County Commissioner Pct. 1 for receiving the Certificate of Commissioners Court Advanced Curriculum from the County Judges & Commissioners Association of Texas
B.
Approval of Proclamation designating February 4th - 10th as "Food Check-Out" Week in Hidalgo County - Hidalgo County Farm Bureau
C.
1. Public Hearing to consider/approve Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
2. Consider/Approve Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
3. Approval of Resolution of Tx Dept. of Parks and Wildlife - Park Master Plan Amendments to Priority List
4. Approval of Work Authorization to submit an Indoor Park Grant Application for Precinct Four
5. Approval of Work Authorization to submit an Outdoor Park Grant Application for Precinct One
6. Approval of Work Authorization to submit a Trails Grant Application as a County Wide Project
7. Approval of Resolution of the County of Hidalgo requesting the members of the 80th Legislative Session of the State of Texas support increased funding for the Texas Recreation & Parks Account Local Park Grant Program and the Texas State Park System
8. Approval to re-submit Grant Applications for:
A. Hidalgo County San Juan Recreation Center
B. Hidalgo County J.R. Milo Ponce Park
2. Consider/Approve Texas Department of Parks and Wildlife - Park Master Plan Amendments to Priority List
3. Approval of Resolution of Tx Dept. of Parks and Wildlife - Park Master Plan Amendments to Priority List
4. Approval of Work Authorization to submit an Indoor Park Grant Application for Precinct Four
5. Approval of Work Authorization to submit an Outdoor Park Grant Application for Precinct One
6. Approval of Work Authorization to submit a Trails Grant Application as a County Wide Project
7. Approval of Resolution of the County of Hidalgo requesting the members of the 80th Legislative Session of the State of Texas support increased funding for the Texas Recreation & Parks Account Local Park Grant Program and the Texas State Park System
8. Approval to re-submit Grant Applications for:
A. Hidalgo County San Juan Recreation Center
B. Hidalgo County J.R. Milo Ponce Park
D.
Status report on Precinct 3 Boat Ramp Reconstruction Grant.
E.
Emergency Management:
1. Discussion, consideration and action creating an Assistant Emergency Management Coordinator position, slot no. 110-006-0026 and set salary effective next full pay period (02-19-07).
2. Approval of revised salary schedule.
1. Discussion, consideration and action creating an Assistant Emergency Management Coordinator position, slot no. 110-006-0026 and set salary effective next full pay period (02-19-07).
2. Approval of revised salary schedule.
F.
1. Request approval to submit a grant application to the Department of Justice; Project Safe Neighborhoods and authorize the County Judge to sign all documents.
2. Request approval to submit a grant application to the Department of Justice; Project Anti Gang Initiative Grant Program, and authorize the County Judge to sign all documents.
2. Request approval to submit a grant application to the Department of Justice; Project Anti Gang Initiative Grant Program, and authorize the County Judge to sign all documents.
10.
Planning Department - Raul Sesin:
A.
REIMBURSEMENT OF A CASH DEPOSIT
1. Los Novillos Subdivision – Pct. 4 (Jose Guerra)
11.
Elections Administration - Teresa Navarro:
A.
1. Elections Services Agreement between the County of Hidalgo and the Donna ISD (leasing of voting system) for their May 12, 2007 Trustee Election
2. Elections Services Agreement between the County of Hidalgo and the City of McAllen (leasing of voting system) for their May 12, 2007 Municipal Election
2. Elections Services Agreement between the County of Hidalgo and the City of McAllen (leasing of voting system) for their May 12, 2007 Municipal Election
B.
1. Approval of elections services agreement between the County of Hidalgo and Sharyland ISD to conduct their May 12, 2007 Board of Trustees Election
2. Approval of elections services agreement between the County of Hidalgo and Sharyland ISD (leasing of voting system) for their May 12, 2007 Board of Trustees Election
3. Approval of elections services agreement between the County of Hidalgo and McAllen ISD to conduct their May 12, 2007 Board of Trustee Election
4. Approval of elections services agreement between the County of Hidalgo and McAllen ISD (leasing of voting system) for their May 12, 2007 Board of Trustees Election
5. Approval of elections services agreement between County of Hidalgo and Monte Also ISD (leasing of voting system) for their May 12, 2007 Board of Trustees Election
2. Approval of elections services agreement between the County of Hidalgo and Sharyland ISD (leasing of voting system) for their May 12, 2007 Board of Trustees Election
3. Approval of elections services agreement between the County of Hidalgo and McAllen ISD to conduct their May 12, 2007 Board of Trustee Election
4. Approval of elections services agreement between the County of Hidalgo and McAllen ISD (leasing of voting system) for their May 12, 2007 Board of Trustees Election
5. Approval of elections services agreement between County of Hidalgo and Monte Also ISD (leasing of voting system) for their May 12, 2007 Board of Trustees Election
12.
Right of Way - Joe Pena:
A.
Authorization for surveys, title reports, appraisals, and possible acquistion of additional right of way on Lots 1-3 and 50-52 Tamarron Estates, for drainage purposes - Pct. #4
B.
Authorization for surveys, title reports, appraisals and acquisition of additional right of way on Tracts 16, 26, 27, 28, 29 & 30 out of the San Salvador del Tule Grant for expansion of existing road - Pct. #4
13.
Precinct #1 - Comm. Handy:
A.
Requesting approval to name the following streets for 911 purposes only:
1. Conner Street West
2. Conner Street East
3. Conner Drive
1. Conner Street West
2. Conner Street East
3. Conner Drive
B.
Request approval to appoint Judge J. D. Salinas, III to represent Hidalgo County at the Urban Counties Policy Committee Meetings (Texas Conference of Urban Counties-Austin)
C.
1. Discussion, consideration, and approval to reclassify a vacant Accounts Payable Clerk position, slot #005-001-027 to Assistant Human Resource Coordinator.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
14.
Precinct #2 - Comm. Palacios:
A.
1. Discussion, consideration and approval to create one (1) temporary part-time Office Clerk position, slot # 122-006-T065 (Road & Bridge) and set salary at $8.00 per hour.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
15.
Precinct #4 - Comm. Garza:
A.
Request authorization to rename county dedicated road within Hidalgo County Pct. #4 as follows:
From: Old Mile 21
To: Benito A. Ramirez Rd.
This road is located between Valverde Rd & FM 2812.
From: Old Mile 21
To: Benito A. Ramirez Rd.
This road is located between Valverde Rd & FM 2812.
16.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration, acceptance, and approval for Request of Payment Invoice No. 6326 in the amount of $174.12 and Invoice No. 6280 in the amount of $1,158.01 from L&G Engineering Lab, LLC, awarded contractor for material testing engineering services for "New Adult Probation Facility," and certified for payment by project architect, Rike Ogden Figueroa Allex Architects. C-06-096-12-20
7.
Requesting approval of Change Order No. 4 (Door Hardware and Electrical Power Outlet) in connection with the "Construction of the New Adult Probation Facility" in the amount of $2,034.00 (to be funded by the contingency fund allowance) from contracted vendor, Descon Construction, LP, and as recommended by project arhcitect, Rike Ogden Figueroa Allex Architects, with authority for County Judge to execute document. C-05-026-10-26
8.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
9.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for the required fees to record subdivision for the Juvenile Justice Center Subdivision for the amounts of $150.00 ( One Membership Fee); $27,370.00 (Water Rights Fee); $2,000.00 (Adm. Fee) -North Alamo Water Supply Corp., and a payment in the amount of $2,053.42 (Inspection Fee)-City of Edinburg, from Quintanilla, Headley & Associates, Inc., project engineer for "Juvenile Justice Center" with authority for Auditor to issue manual checks to comply with the City of Edinburg and North Alamo Water Supply Corp requirements.
B. Approval of Request for Payment Invoice No. 6279 in the amount of $2,916.13 from L&G Engineering Laboratory, LLC, contracted vendor for "Juvenile Justice Center" and certified for payment by project architect, V-A Architecture; C-05-299-08-16
10.
A. Presentation for discussion, consideration and acceptance (for the purposes of ranking) of the grading/scoring grid of the responses received in response to Hidalgo County's Request for Qualifications (RFQ) No: 2007-018-01-03-VYG for: Arbitrage Calculation Services for Hidalgo County.
1. _____________________________________________;
2. _____________________________________________;
3. _____________________________________________;
B. Requesting authorization for Purchasing Department to negotiate a contract with the number (1) ranked participant __________________________ for RFQ No: 2007-018-01-03-VYG-Arbitrage Calculation Services-Hidalgo County.
1. _____________________________________________;
2. _____________________________________________;
3. _____________________________________________;
B. Requesting authorization for Purchasing Department to negotiate a contract with the number (1) ranked participant __________________________ for RFQ No: 2007-018-01-03-VYG-Arbitrage Calculation Services-Hidalgo County.
11.
A. Requesting approval of a "Professional Engineering" Services Agreement with TEDSI INFRASTRUCTURE GROUP for the "TRAFFIC ENGINEERING and GENERAL ENGINEERING SERVICES-ON-CALL" for HIDALGO COUNTY
B. Presentation for consideration, discussion acceptance and approval of WORK AUTHORIZATION #1 in the amount of $ 36,000,00 with TEDSI INFRASTRUCTURE GROUP for "TRAFFIC ENGINEERING and GENERAL ENGINEERING SERVICES-ON-CALL" for HIDALGO COUNTY, in connection with Contract No. C-07-051-02-06
C. Presentation for consideration, discussion acceptance and approval of WORK AUTHORIZATION #2 in the amount of $ 24,000,00 with TEDSI INFRASTRUCTURE GROUP for "TRAFFIC ENGINEERING and GENERAL ENGINEERING SERVICES-ON-CALL" for HIDALGO COUNTY, in connection with Contract No. C-07-051-02-06
B. Presentation for consideration, discussion acceptance and approval of WORK AUTHORIZATION #1 in the amount of $ 36,000,00 with TEDSI INFRASTRUCTURE GROUP for "TRAFFIC ENGINEERING and GENERAL ENGINEERING SERVICES-ON-CALL" for HIDALGO COUNTY, in connection with Contract No. C-07-051-02-06
C. Presentation for consideration, discussion acceptance and approval of WORK AUTHORIZATION #2 in the amount of $ 24,000,00 with TEDSI INFRASTRUCTURE GROUP for "TRAFFIC ENGINEERING and GENERAL ENGINEERING SERVICES-ON-CALL" for HIDALGO COUNTY, in connection with Contract No. C-07-051-02-06
12.
Presentation for discussion, consideration, and approval to utilize SOUTHERN TIRE MART, for purchases of Tires on an "AS NEEDED BASIS"through our membership/participation with the Texas Association of School Boards Cooperative "Buy Board" awarded pricing including, but not limited to, Precincts, Departments, Program, Agencies, etc.
13.
Requesting approval to reject sole bid received with authority to re-advertise project for: "Hidalgo County Pest Control Services"-RFB. New Bid No. 2007-055-02-28-MSS.
14.
Presentation for discussion, consideration, acceptance and approval for the short-term closing (approximately 120 days) of the Lawyers Lounge (located on the second floor) at the Hidalgo County Courthouse in order to house the staff of the 398th. State District Court (Hon. Aida Salinas Flores) while renovations to the 398th. courtroom, office areas, judge's chambers and jury room(s) are completed.
15.
Consideration, discussion and action (if necessary), including, but not limited to the following items: Pursuant to the Texas Natural Resources Code, Chapter 71, Lease for Mineral Development, Sub-Chapter A:
A. Article 71.004-Public Notice and Hearing to consider "Lease of Land for Mineral Development", the described parcel of land; the property owned by Hidalgo County described as follows: A 30.19 acres of land, more or less, out of Lots 3, 4,5 and 6, Block 46 of the Capisallo District Subdivision out of the Llano Grande Grant in Hidalgo County, Texas.;
B. Under Article 71.005- Requesting authority to Publish "Notice of Intention to Lease Land for Mineral Development".(RFB No.: 07-038)
A. Article 71.004-Public Notice and Hearing to consider "Lease of Land for Mineral Development", the described parcel of land; the property owned by Hidalgo County described as follows: A 30.19 acres of land, more or less, out of Lots 3, 4,5 and 6, Block 46 of the Capisallo District Subdivision out of the Llano Grande Grant in Hidalgo County, Texas.;
B. Under Article 71.005- Requesting authority to Publish "Notice of Intention to Lease Land for Mineral Development".(RFB No.: 07-038)
16.
Discussion, consideration and action on clarifications to action taken by Commissioners on Monday, January 29, 2007 in connection with modification to requirements/specifications for: Consulting Services for Federal and State Issues/Programs" including, but not limited to, the following options:
A. Changing the award of the contract from one consultant to reflect a "Pool" of consultants;
B. Changing the award of the contract from one consultant to reflect two consultants; one (1) in the area of state related issues, and one (1) consultant in the area of federal related issues;
C. Other combinations of awards;
D. Extension of Request for Proposals acceptance date from 1-31-07 to 2-14-07 (as approved by CC on 1-29-07) unless the modifications are of a nature that will require a new draft of the RFP packet and thus authority to re-advertise the project;
A. Changing the award of the contract from one consultant to reflect a "Pool" of consultants;
B. Changing the award of the contract from one consultant to reflect two consultants; one (1) in the area of state related issues, and one (1) consultant in the area of federal related issues;
C. Other combinations of awards;
D. Extension of Request for Proposals acceptance date from 1-31-07 to 2-14-07 (as approved by CC on 1-29-07) unless the modifications are of a nature that will require a new draft of the RFP packet and thus authority to re-advertise the project;
17.
Recommending bid award and approval of contracts to multiple vendors meeting all specifications and/or requirementsfor "Flexible Base Material (Crushed Caliche)" project.
18.
A. Requesting authority to enter into a maintenance agreement for the Tax Office for 4 machines with Cummins-Allison Corp. for Requisitions #103956, #103952, 103948, 103943. Effective January 05, 2007 through January 05, 2008.
B. Requesting authority to enter into a maintenance agreement for the District Attorney for five lathem stamper with Jones & Cook for Requisitions #104240. Effective January 06, 2007 through January 06, 2008.
C. Requesting authority to enter into a maintenance agreement for the HIDTA Task Force for one copy machine for service with Copy Graphics for Requisitions #103685. Effective through January 06, 2008.
B. Requesting authority to enter into a maintenance agreement for the District Attorney for five lathem stamper with Jones & Cook for Requisitions #104240. Effective January 06, 2007 through January 06, 2008.
C. Requesting authority to enter into a maintenance agreement for the HIDTA Task Force for one copy machine for service with Copy Graphics for Requisitions #103685. Effective through January 06, 2008.
19.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto:
A.
County
Clerk
's for Abel Loera in the amount of $900.00 for purchase of stickers with logo and
County
Clerk
's name on glass doors. Vendor made the logos prior to obtaining a purchase order. 2007 Invoice.
B. Elections Department for Tri County Communications in the amount of $130.00 for removal of lights to vehicle. Services were rendered without a properly executed purchase order. 2006 Invoice.
C. Budget Office for TEDSI Infrastructure Group for a total amount of $5,000.00 in connection with MPO Representation. Department had obtained purchase order # 564010. Invoices are dated September 30, 2006 and October 31, 2006, but contract expired on 9-2-2006.
20.
A. Presentation for discussion, consideration, acceptance and approval of Final Hidalgo County GASB-34 Roadway and Assessment Study Report from TEDSI Infrastructure Group with a reporting period through December 31, 2005 in Accordance with GASB-34 Criteria/Requirements and fulfills the scope of work of Work Authorization #10 and Supplemental #1 (under contract #C-03-270-09-02);
B. Presentation for discussion, consideration, acceptance and approval of submission date on or before 2-20-07 for the Final Hidalgo County GASB-34 Roadway and Assessment Study Report from TEDSI Infrastructure Group with a reporting period of December 31, 2006 in Accordance with GASB-34 Crtieria/Requirements.
B. Presentation for discussion, consideration, acceptance and approval of submission date on or before 2-20-07 for the Final Hidalgo County GASB-34 Roadway and Assessment Study Report from TEDSI Infrastructure Group with a reporting period of December 31, 2006 in Accordance with GASB-34 Crtieria/Requirements.
21.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with National Plan Administrators, Inc.
B.
Prct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322070 in the amount of $136,684.14 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-145-03-06 (PO # 569911) for "FM 88 ROW Mile 12 Road North to FM 1925".
C.
Prct. 4
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for INVOICE No. ENG.934 in the amount of $ 1,333.75 from J. E. SAENZ & ASSOCIATES, INC. contracted engineer in connection with Contract No. C-05-148-04-26- "ALBERTA ROAD BETWEEN US HWY 281 and "I" ROAD" for PRECINCT No. 4.
D.
Colonia Access Program Pct. 1:
1.
Presentation for discussion, consideration, acceptance and approval of payment for invoice 267781 in the amount of $1,746.92 submitted by project engineer TEDSI Infrastructure Group in connection with contract C-Cap-05-010-06-01 (P.O. #562847).
E.
Buildings & Grounds
1.
Recommending of bid award and approval of contract (subject to legal review) to sole bidder meeting all specifications as attached hereto for:"Elevators Repairs Maintenance Service"
2.
Approval of request for payment Application No. 1 in the amount of $ 42,140.34 from Restoration Services, Inc. contracted vendor for "Repair (re-gasket) of windows at the County Administration Building" contract No. C-06-236-07-25 PO No. 574703 and certified for payment by project architect , AGADC contract No. C-04-016-03-02 PO 543705 (06-236)
3.
Recommending award of bid and approval of contracts to multiple vendors meeting all specifications and/or requirements for " Renovations and/or Repairs to Various County Owned Buildings" project.
4.
Requesting approval of Change Order No. ONE (decrease) in connection with "Completion Renovation of Sheriff Sub-station" in the amount of $636.41 from Jamail Construction with authority for County Judge to execute document PO No. 574628 (6-253)
5.
Presentation for consideration, discussion, acceptance and approval to solicit proposals from Centennial and Jamail (awarded area job order contractors (AJOCs) through the County's participation/membership with TCPN & TASB for the provision of labor only for: "Drainage Improvements for New Adult Probation Parking Lot" (6-189)
6.
Approval of request for payment invoice No. Eight in the amount of $1,200.00 from Alcocer Garcia Associates (AGADC) contracted architect for: Construction of a Sally Port and Backup Power at the Courthouse Bldg. Contract No. C-04-116-03-23 PO 555744 (6-089)
F.
Community Service Agency
1.
Presentation for consideration, discussion and approval requested by Hidalgo County Community Service Agency for Hidalgo County to exercise its option to terminate (under Article 30) with Universal Refrigeration & Electric, Inc. by giving thirty (30) days written notice due to non-compliance from vendor.
G.
Elections Department
1.
Elections Department:
Requesting authority to enter into a 60-months rental agreement with OCE NORTH AMERICA, INC. for one (1) OCE TCS500 color printer/copier/scanner system in the amount of $4,502.16 ($750.36/month (for 6 months)) and enter into a service agreement in the total amount of $906.00 (for 6 months). NOTE: Requisition #103924 is for the total of $5,408.16 to cover a 6-month period, and is to be increased at a later date as per Patty Z. at Elections Department.
Requesting authority to enter into a 60-months rental agreement with OCE NORTH AMERICA, INC. for one (1) OCE TCS500 color printer/copier/scanner system in the amount of $4,502.16 ($750.36/month (for 6 months)) and enter into a service agreement in the total amount of $906.00 (for 6 months). NOTE: Requisition #103924 is for the total of $5,408.16 to cover a 6-month period, and is to be increased at a later date as per Patty Z. at Elections Department.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s).
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s).
2.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for additional one (1) year term (as provided in contract) with Pavement Markings,Inc. for Striping of County Roads.
I.
Sheriff's Office
1.
A. Presentation for discussion, consideration and approval to select an architectural firm for the design and construction of sub-station(s) through the following options:
1. Utilizing the County's approved "Pool" of architects/firms (by scoring, grading and evaluatings a least three (3) firms) for the purposes of ranking and negotiating a contract; or, in the alternative,
2. Publication of a project specific Request for Qualifications for Architectural Services for the Design and Construction of Sub-stations for Hidalgo County; and, if applicable,
B. Designation of Commissioners Court or the selection/assignment of a committee to grade, score, evaluate Statements of Qualifications from the County's approved "Pool" of architects/firms or the publication of a Request for Qulaifications for the engagement of an architect/firm for the design and construction of sub-station(s) for Hdialgo County.
1. Utilizing the County's approved "Pool" of architects/firms (by scoring, grading and evaluatings a least three (3) firms) for the purposes of ranking and negotiating a contract; or, in the alternative,
2. Publication of a project specific Request for Qualifications for Architectural Services for the Design and Construction of Sub-stations for Hidalgo County; and, if applicable,
B. Designation of Commissioners Court or the selection/assignment of a committee to grade, score, evaluate Statements of Qualifications from the County's approved "Pool" of architects/firms or the publication of a Request for Qulaifications for the engagement of an architect/firm for the design and construction of sub-station(s) for Hdialgo County.
2.
Ratification of PO # 579627. Requesting authority to purchase computer equipment and peripherals from State Award Vendors through our participation with Cooperative Programs for the following vendor:
Department Information Resource
Requisition # Department Vendor Amount Account Number
103836 Sheriff's Dept. CDW Government $12,056.00 7-1284-421-00-280-031-6-745
Requisition # Department Vendor Amount Account Number
103836 Sheriff's Dept. CDW Government $12,056.00 7-1284-421-00-280-031-6-745
3.
Sheriff's Department:
Requesting authority to purchase (25) HT1250 Portable Radios from State Awarded Vendor through our participation with Cooperative Program. "ALL POINTS COMMUNICATIONS, INC." Catalog Information System Vendor. Requisition #103839 in the amount of $14,218.75
Requesting authority to purchase (25) HT1250 Portable Radios from State Awarded Vendor through our participation with Cooperative Program. "ALL POINTS COMMUNICATIONS, INC." Catalog Information System Vendor. Requisition #103839 in the amount of $14,218.75
4.
Presentation for discussion, acceptance and approval of a proposal from Jamail Construction (awarded AJOC(area job order contractor) through the County's participation/membership with TASB Buyboard for the provision of labor and materials (as attached hereto)) including but not limited to the "Installation of Intercom-Buzzer System" in the amount of $6,930.43.
17.
Budget & Management - Valde Guerra:
A.
Discussion, consideration and action to provide supplemental funding, (if applicable) for a visiting judge for the 93rd District Court
B.
Precinct No. 4:
1. Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application for local participation reduction for Sugar Road project, CSJ:0921-02-133, from Owassa Road, North 1/4 mile.
2. Authority for County Judge to sign the required document: Affidavit
1. Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application for local participation reduction for Sugar Road project, CSJ:0921-02-133, from Owassa Road, North 1/4 mile.
2. Authority for County Judge to sign the required document: Affidavit
C.
Approval of 2007 appropriation of funds for County Clerks Records Management (1237) in the amount of $633,823.20.
D.
Approval of interdepartmental transfer from County Wide Contingency to Human Services (Direct Assistance) in the amount of $26,381.17
E.
Health & Human Services Department:
1. Approval of 2007 interdepartmental transfer from County Wide Contingency to Health Department Administration (340-001) in the amount of $20,628.87 to fund salary and associated fringes. (1100)
2. Approval of 2007 interdepartmental transfer from County Wide Contingency to Health Department Clinics (340-003) in the amount of $31,305.01 to fund salary and associated fringes. (1100)
1. Approval of 2007 interdepartmental transfer from County Wide Contingency to Health Department Administration (340-001) in the amount of $20,628.87 to fund salary and associated fringes. (1100)
2. Approval of 2007 interdepartmental transfer from County Wide Contingency to Health Department Clinics (340-003) in the amount of $31,305.01 to fund salary and associated fringes. (1100)
F.
Workers' Compensation Self-Insurance (2202):
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims account for claims paid by Tristar Risk Management in the amount of $ 78,455.81 for the period of 01/01-15/07 and requesting approval of wire transfer.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims account for claims paid by Tristar Risk Management in the amount of $ 78,455.81 for the period of 01/01-15/07 and requesting approval of wire transfer.
G.
Workers' Comp. Division:
Requesting approval for the county auditor to pay additional premium of $ 35,582.00 to Alamo Insurance Group for the final payroll audit of 07/01/06 on the County's Workers' Comp. Policy with Safety National Corp., Excess Workers' Compensation Insurance - Policy Term 07/01/05-07/01/06.
Requesting approval for the county auditor to pay additional premium of $ 35,582.00 to Alamo Insurance Group for the final payroll audit of 07/01/06 on the County's Workers' Comp. Policy with Safety National Corp., Excess Workers' Compensation Insurance - Policy Term 07/01/05-07/01/06.
H.
Fire Marshal's Office:
Discussion, consideration and approval of a Rural Emergency Service Contract between County of Hidalgo and City of Pharr for the year 2007.
Discussion, consideration and approval of a Rural Emergency Service Contract between County of Hidalgo and City of Pharr for the year 2007.
I.
Discussion, consideration and approval for County Judge to sign Moody's Application for Preferred Pricing which consists of a 40% reduction off the standard fee for the Limited Tax Refunding Bonds (2007 Series) a savings of approximately $5,650.00.
J.
Safety Division:
Acceptance of Check #319006 in the amount of $1,066.94 from Direct General Insurance Company to settle damages for county vehicle assigned to Constable Pct. 3.
Acceptance of Check #319006 in the amount of $1,066.94 from Direct General Insurance Company to settle damages for county vehicle assigned to Constable Pct. 3.
K.
Information Technology Dept.:
1. Approval of 2007 Interdepartmental transfer from (1100) PBX to CO Wide Computer Dept. in the amount of $20,500.00
2. Approval of 2007 appropriation of funds for Justice Crt Tech (1242) in the amount of $270,000.00
3. Discussion, consideration and approval to purchase three (3) data cards for J.P. Pct. 4, Pl2.
4. Discussion, consideration and approval to purchase one (1) cell phone (with 400 minute per month plan) and accessories for the ROW department from Sprint at the estimated cost of $42.00 per month ($504.00 per year)
1. Approval of 2007 Interdepartmental transfer from (1100) PBX to CO Wide Computer Dept. in the amount of $20,500.00
2. Approval of 2007 appropriation of funds for Justice Crt Tech (1242) in the amount of $270,000.00
3. Discussion, consideration and approval to purchase three (3) data cards for J.P. Pct. 4, Pl2.
4. Discussion, consideration and approval to purchase one (1) cell phone (with 400 minute per month plan) and accessories for the ROW department from Sprint at the estimated cost of $42.00 per month ($504.00 per year)
L.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 481,169.87 to Hidalgo County Health Insurance claims bank account for Health claims for the periods:
January 09, 2007 thru January 15, 2007 $ 252,471.55
January 16, 2007 thru January 22, 2007 $ 228,698.32
$ 481,169.87
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 481,169.87 to Hidalgo County Health Insurance claims bank account for Health claims for the periods:
January 09, 2007 thru January 15, 2007 $ 252,471.55
January 16, 2007 thru January 22, 2007 $ 228,698.32
$ 481,169.87
2. Approval of wire transfer to cover the claims paid.
M.
Discussion, consideration and action on Library Interlocal Agreements between Hidalgo County and the following cities:
Alamo Mcallen
Donna Mission
Edinburg Mercedes
Elsa Pharr
Hidalgo San Juan
La Joya Weslaco
Alamo Mcallen
Donna Mission
Edinburg Mercedes
Elsa Pharr
Hidalgo San Juan
La Joya Weslaco
N.
Human Resources:
Discussion, consideration and approval of WorkForce Solutions Youth Program Hidalgo County Work-Site Agreement (1/1/07 to 7/1/07).
Discussion, consideration and approval of WorkForce Solutions Youth Program Hidalgo County Work-Site Agreement (1/1/07 to 7/1/07).
O.
275th & 332nd District Courts:
1. Discussion, consideration and approval to transfer supplemental pay and related fringe benefits in the amount of $3,279.32 from the 332nd DC to the 275th DC.
2. Approval of interdepartmental transfer from 332nd DC to 275th DC in the amount of $3,279.32
3. Approval of revised salary schedules
1. Discussion, consideration and approval to transfer supplemental pay and related fringe benefits in the amount of $3,279.32 from the 332nd DC to the 275th DC.
2. Approval of interdepartmental transfer from 332nd DC to 275th DC in the amount of $3,279.32
3. Approval of revised salary schedules
P.
County Treasurer:
1. Discussion, consideration and action to correct/revise salary schedule for County Treasurer (1100) Slot # 150-001-0008 (supplemental pay - Bail Bond).
1. Discussion, consideration and action to correct/revise salary schedule for County Treasurer (1100) Slot # 150-001-0008 (supplemental pay - Bail Bond).
Q.
Sheriff's Office - COPS Grant:
1. Approval of 2006 interfund transfer from COPS-South Texas ISD (1284) to County Wide Administration (1100) in the amount of $24,856.03.
2. Approval of 2006 interfund transfer from COPS-Mercedes ISD (1284) to County Wide Administration (1100) in the amount of $2,363.22.
1. Approval of 2006 interfund transfer from COPS-South Texas ISD (1284) to County Wide Administration (1100) in the amount of $24,856.03.
2. Approval of 2006 interfund transfer from COPS-Mercedes ISD (1284) to County Wide Administration (1100) in the amount of $2,363.22.
R.
Discussion, consideration and approval authorizing County Auditor to issue check in the amount of $195,000.00 to the Hidalgo County Regional Mobility Authority as per the Interlocal Agreement approved by Commissioners' Court on December 12, 2006.
S.
Approval of 2006 Interdepartmental transfer from County Wide Administration-Contingency account to various departments within the General Fund (1100) in the amount of $6,953.64.
T.
DBM-Health Benefits Ins. Admin.
1. Approval of 2006 appropriation of funds for (2201) DBM - Health Ins. Adm. in the amount of $34,500.00.
2. Approval of 2007 appropriation of funds for (2201) DBM - Health Ins. Adm. in the amount of $34,500.00.
3. Requesting authorization for the County Auditor to issue payment to Alamo Ins. Group after reviewing and auditing the invoices.
1. Approval of 2006 appropriation of funds for (2201) DBM - Health Ins. Adm. in the amount of $34,500.00.
2. Approval of 2007 appropriation of funds for (2201) DBM - Health Ins. Adm. in the amount of $34,500.00.
3. Requesting authorization for the County Auditor to issue payment to Alamo Ins. Group after reviewing and auditing the invoices.
U.
Approval of 2007 interdepartmental transfer from (1100) County Wide Adm.-Contingency to Constable Precinct #4 in the amounts of 6,000.00.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Pending and/or potential litigation; Yhadira Encina vs. Hidalgo County
E.
Richard Cerda vs. Hidalgo County Community Supervision and Corrections Department and the Honorable Judge Rose Reyna, Overseer and Joe Lopez, Executive Director
19.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Pending and/or potential litigation; Yhadira Encina vs. Hidalgo County
E.
Richard Cerda vs. Hidalgo County Community Supervision and Corrections Department and the Honorable Judge Rose Reyna, Overseer and Joe Lopez, Executive Director
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn