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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING October 23, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Auditors (1100)
B.
2012 - 332nd District Court (1100)
C.
2012 - 398th District Court (1100)
D.
2012 - 449th District Court (1100)
E.
2012 - 449th District Court (1100)
F.
2012 - Sheriff's Office (2102)
G.
2012 - Sheriff's Office (1100)
H.
2012 - Fire Marshal (1100)
I.
2012 - Emergency Management(1100)
J.
2012 - I.T. Department (1100)
K.
2012 - Constable Pct. 2 (1220)
L.
2012-Elections Department (1100)
M.
2011 - Justice of the Peace Pct 3, Pl 2 (1100)
N.
2012 - Health & Human Services Dept. (1293)
O.
2012 - Health & Human Services Dept. (1293)
P.
2012 - Pct.2 R&B (1200)
Q.
2012 - Pct. 2 Sanitation (1100)
R.
2012 - Pct. 2 Parks (1100)
S.
2012 - Pct #3 Rd. Maint. (1200)
T.
2012- Pct 4 Rd. Maint. (1200)
3.
2012 Interdepartmental transfers:
A.
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Depts in the amount of $43,949.11 to fund unemployment expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Depts in the amount of $43,949.11 to fund unemployment expenditures.
B.
Planning Department (1100):
Approval of 2012 interdepartmental transfer from Co. Wide. Adm.-Contingency into Planning Dept. (object codes 432 and 672) in the total amount of $1,584.06.
Approval of 2012 interdepartmental transfer from Co. Wide. Adm.-Contingency into Planning Dept. (object codes 432 and 672) in the total amount of $1,584.06.
C.
Sheriff (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff in the amount of $143,524.00 to fund fuel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff in the amount of $143,524.00 to fund fuel expenditures.
D.
Visiting Judges (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $25,630.68.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $25,630.68.
E.
Fire Marshal (1100):
Approval of 2012 interdepartmental transfer within various Fire Call programs to Fire Call (prog 004,005,006,009,012,017,019) and Countywide Admin (prog 002) in the total amount of $352,920.00.
Approval of 2012 interdepartmental transfer within various Fire Call programs to Fire Call (prog 004,005,006,009,012,017,019) and Countywide Admin (prog 002) in the total amount of $352,920.00.
F.
Pct. 1 Parks (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Parks in the amount of $500.00 to fund fuel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Parks in the amount of $500.00 to fund fuel expenditures.
G.
Pct. 1 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $6,300.00 to fund fuel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $6,300.00 to fund fuel expenditures.
H.
Precinct #4 - Rd Maint. (1200):
Approval of 2012 interdepartmental transfer from Pct. 4 Schunior Drain (Program 051) to Pct. 4 Dckrsn Pond- Schunior Drn ROW (Program 064) in the amount of $28.00.
Approval of 2012 interdepartmental transfer from Pct. 4 Schunior Drain (Program 051) to Pct. 4 Dckrsn Pond- Schunior Drn ROW (Program 064) in the amount of $28.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Tax Refunds:
A.
| Acct# | Payer | Amt. |
| M2910.99.000.0001.00 | McDonald's #26036 | $ 3,161.87 |
| M2910.99.000.0001.00 | McDonald's #26036 | $ 3,297.31 |
| M2910.99.000.0001.00 | McDonald's #26036 | $ 3,305.13 |
| R1520.00.000.0072.00 | Breman Construction LLC | $ 5,124.59 |
| S4847.01.002.0005.00 | OCWEN Loan Servicing | $ 7,471.26 |
6.
Membership Dues:
A.
Requesting approval to pay the 2012 (PRIA) Property Records Industry Association membership dues in the total amount of $385.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to isuue check after review, audit, and procedures are completed by the County Auditor. Refer to agenda item #34674.
7.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of the Monthly Financial Report for the Month of September 2012.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $552,065.74 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/01/12 to 10/12/12.
2. Approval of wire transfer to cover claims paid.
| 10/01-05/12 | $260,596.40 |
| 10/06-12/12 | $291,469.34 |
| TOTAL | $552,065.74 |
B.
Fifth Administrative Judicial Region (1100):
Approval to make payment to the Fifth Administrative Judicial Region for the fiscal year 2013 Hidalgo County Assessment Fee in the amount of $86,495.60 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to make payment to the Fifth Administrative Judicial Region for the fiscal year 2013 Hidalgo County Assessment Fee in the amount of $86,495.60 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise a procurement packet (i.e. legal notice, scope of services, etc.) for the request for bids for "Lease of Office Space in the City of Alton" for Hidalgo County WIC Program, including the re-advertisement of project in the event no bids and/or rejection of responses received and project is still required. (RFB No.: 2012-188-CGA).
B.
Acceptance and approval of request for payment for the following invoices as submitted by S&B Infrastructure, LTD., project engineer for the "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20-PO#642615.
a) U1445-11-$229,059.00 for Invoice period through May 31, 2012
b) U1445-12-$145,485.00 for Invoice period June 1, 2012 through June 30, 2012
a) U1445-11-$229,059.00 for Invoice period through May 31, 2012
b) U1445-12-$145,485.00 for Invoice period June 1, 2012 through June 30, 2012
C.
Requesting approval of payment of Invoices (set forth below) as submitted by Paul M. Vazaldua d/b/a Vazaldua & Associates under contract# C-11-269-10-18 (WA#4) PO#682070 for:"Professional Consulting Services Agreement" in the categories which include specific grants and related areas for Judicial Court Functions and Efficiencies;
a) Invoice Number ONE in the amount of $ 2,850.00
b) Invoice Number TWO in the amount of $ 6,650.00
b) Invoice Number TWO in the amount of $ 6,650.00
D.
Requesting acceptance and approval of payment for Invoice #11324171 in the amount of $ 6,730.00 submitted by L&G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4".
E.
Approval for Hidalgo County Commisioner's Court to exercise the option to extend/renew the one (1) year as provided in the contracts under same rates, terms and conditions for the provision of: Specialty Printing Services & Related Supplies-HC as follows:
a) C-11-152-11-01-Scott Merriman, Inc.
b) C-11-152A-11-01-Curtis 1000
F.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
G.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services through assigned purchase order (no signed documents required only purchase order) with North American Western Data Systems d/b/a Western Data for the Trimble 6 Surveying Equipment (previously approved by cc on 10/07/08) for Planning Department in the amount of $1,565.00.
H.
Acceptance and approval of request for payment of Invoice #11324270 as submitted by L & G Consulting Engineers for the provision of Engineering Services for the month of September 2012 in connection with Contract #C-08-417-12-09-PO#644483 amid Work Authorization #2 in the amount of $27,287.27 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
I.
Acceptance and approval of Work Authorization No. 7 (with an estimated cost of $14,400) as submitted by R. Gutierrez Engineering Corporation, for the Border Rd. Project, through Contract #C-11-310-01-24.
J.
Approval of Application for Payment No. 1 in the amount of $58,131.45 from 2GS, LLC, contracted vendor for Acevedo #4 Subdivision as submitted by Javier Hinojosa Engineering, project engineer-C-CAP-12-138-07-24.
K.
Approval of Application for Payment No. 3 in the amount of $114,886.80 from Asago, LLC dba Asago Construction, contracted vendor for Mid-Valley Estates Subdivision as submitted by TEDSI Infrastructure Group, Inc. project engineer (C-CAP-12-049-05-10.)
L.
Requesting authority to advertise a procurement packet(i.e. legal notice, specification, etc.) for a request for bids for "Lease of Parcels for Citizen Collection Sites: One (1) in Mercedes and One (1) in Donna" for Hidalgo County Precinct No. 1, including the re-advertisement of project in the event no bids and/or rejection of responses received and project is still required. (RFB No.: 2012-190-CGA).
M.
Requesting authority to exercise the one (1) year extension as provided in the contract #C-11-142-11-29 for "Credit Card Payment Services"
on an as needed basis-Hidalgo County under the same rates, terms, and conditions renewal/extension effective December 01, 2012 through November 30, 2013.