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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING October 30, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Public Defender's (1100)
B.
2012 - County Commissioners (1200)
C.
2012 - 370th District Court (1100)
D.
2012 - I.T. Department (1100)
E.
2012 - Human Resources (1100)
F.
2012 - WIC (1292)
G.
2012 - WIC (1292)
H.
2012 - County Judge (1100)
I.
2012 - Emergency Management (1100)
J.
2012 - District Attorney (1256)
K.
2012 - District Attorney (1221)
L.
2012 - District Attorney (1222)
M.
2012 - District Attorney (1100)
N.
2012 - Elections Department (1100)
O.
2012 - Elections Department (1100)
P.
2012 - Health & Human Services Dept. (1293)
Q.
2012 - Health & Human Services Dept. (1293)
R.
2012 - HIDTA (1251)
S.
2012 - Purchasing (1100)
T.
2012 - Tax Office (1100)
U.
2012 - Sheriff's Office (1100)
V.
2012 - Pct. #1-112-1437-JP/Constable (1280)
W.
2012 - Pct. #1-112-1432-Adm./Tax/Auto (1280)
X.
2012 - Pct. #1-Elsa Multipurpose Center (1280)
Y.
2012 - Pct. #1 Park (1100)
Z.
2012 - Pct. #2 R&B (1200)
AA.
2012 - Pct. #2 R&B (1200)
BB.
2012 - Pct. #2 Parks (1100)
CC.
2012 - Pct. #3 Sanitation (1100)
DD.
2012 - Pct. #4 Rd. Maint. (1200)
EE.
2012 - Pct. #4 Adm (1200)
FF.
2012 - Pct. #4 Parks (1100)
GG.
2012 - Pct. #4 CRC (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $21,800.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of October 2012 (PP #20 & 21).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $21,800.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of October 2012 (PP #20 & 21).
B.
Pct. #2 C.O.'s (1342):
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (039) to program (054) in the amount of $15,000.
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (039) to program (054) in the amount of $15,000.
C.
JP 2 PL 1 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to JP 2 PL 1 in the amount of $2,465.38 to fund registration and travel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to JP 2 PL 1 in the amount of $2,465.38 to fund registration and travel expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk:
Approval of September 2012 Monthly Fee Report.
Approval of September 2012 Monthly Fee Report.
6.
Right of Way - Permits:
A.
All Sites Construction:
Proposes to bore 1300 LF +/- of 12" sanitary sewer line North side of Mile 9 East of Westgate in Weslaco, TX.
Proposes to bore 1300 LF +/- of 12" sanitary sewer line North side of Mile 9 East of Westgate in Weslaco, TX.
7.
Membership Dues:
A.
Pct. #1:
Requesting approval for membership dues for Texas Turfgrass Association for Pedro Garcia Hidalgo County Pct.1 Parks Director, with authority for County Treasurer to issue check after review, audit, and processing by the County Auditor have been completed.
Requesting approval for membership dues for Texas Turfgrass Association for Pedro Garcia Hidalgo County Pct.1 Parks Director, with authority for County Treasurer to issue check after review, audit, and processing by the County Auditor have been completed.
B.
398th District Court:
Approval to pay annual membership dues to The College of the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court, in the amount of $60.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County.
Approval to pay annual membership dues to The College of the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court, in the amount of $60.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County.
C.
398th District Court:
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Court Coordinator, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Court Coordinator, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
D.
WIC:
Approval to pay annual membership dues to the Texas Association of Local WIC Directors for Norma Longoria, WIC Director in the amount of $125.00 Req. (224890) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
ILCA:
Approval to pay the 2013 Annual Membership dues to the International Lactation Consultant Association for Norma Longoria WIC Director, Diana Cardona IBLC, Sandra Escamilla IBLC in the amount of $534.00 (178.00 each). Req.# (224675) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
NAW:
Approval to pay the 2013 NWA Membership dues to National WIC Association for Norma Longoria, WIC Director in the amount of $400.00. Req. # 224896) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the Texas Association of Local WIC Directors for Norma Longoria, WIC Director in the amount of $125.00 Req. (224890) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
ILCA:
Approval to pay the 2013 Annual Membership dues to the International Lactation Consultant Association for Norma Longoria WIC Director, Diana Cardona IBLC, Sandra Escamilla IBLC in the amount of $534.00 (178.00 each). Req.# (224675) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
NAW:
Approval to pay the 2013 NWA Membership dues to National WIC Association for Norma Longoria, WIC Director in the amount of $400.00. Req. # 224896) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Executive Office:
A.
Approval of 457 plan hardship withdrawal for employee #163716
9.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
10.
Budget & Management:
A.
Self-Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 39,557.80 for the period of October 1 - 15, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 39,557.80 for the period of October 1 - 15, 2012 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval of Invoice #20121278 in the amount of $89,128.20 from TEDSI Infrastructure Group, contracted engineer for "Dicker Road Improvements."
B.
1. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 3 -"Lighting Retrofits to Precinct Facilities" (2012-065B-MSS) as certified by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department;
2. Requesting approval of payment for invoice No. 91637 in the amount of $112,890.34 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 3 "Lighting Retrofits to Precinct Facilities" an Energy Efficiency and Conservation Block Grant (EECBG) project (2012-065B-MSS -PO No. 675600) as certified for payment by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department.
2. Requesting approval of payment for invoice No. 91637 in the amount of $112,890.34 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 3 "Lighting Retrofits to Precinct Facilities" an Energy Efficiency and Conservation Block Grant (EECBG) project (2012-065B-MSS -PO No. 675600) as certified for payment by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department.
C.
Acceptance and approval of request for payment of Invoice #1223400-1 in the amount of $140,767.19 as submitted by CAS Companies LP in connection with the "Renovations and Annex of Modular Buildings" Project amid PO#682714 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
D.
Acceptance and approval of Work Authorization No. 9 (with an estimated cost of $90,738) as submitted by R. Gutierrez Engineering Corporation, for Thomas Road Project (McColl - Jackson), through Contract #C-11-310-01-24.
E.
Pursuant to Texas Code of Criminal Procedure Article 18.17, requesting authority to advertise (on behalf of the Texas Department of Public Safety) for the Abandoned and Unclaimed items as detailed on Exhibit "A" attached hereto.
F.
Seeking approval of Change Order No. 2 with contractor Saenz Utility Contractors, Ltd. for Munoz Subdivision, Pct. No. 3 reflecting a reconciliation of quantities resulting in a decrease of $25,716.85 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-019-01-31).
G.
Acceptance and approval of request for payment to PO #680646 in the amount of $2,975.00 as submitted by Chemical Response & Remediation Contractors, Inc. in connection with the Asbestos Consulting Services to the Hidalgo County Morgue Facility in relation to the "Hidalgo County Morgue Renovations" under the Tips/Taps contract #2052810 with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
H.
Requesting approval of payment for Invoice No. 1 in the amount of $45,986.24 (Pct 4, 3rd Call, Engleman Estates & Rankin Subdivisions) as submitted by project engineer Dos Logistics, Inc.
I.
Seeking approval of Change Order No. 2 with contractor Saenz Utility Contractors, Ltd. for Havana Subdivision, Pct. No. 3 reflecting a reconciliation of quantities resulting in a decrease of $26,528.60 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-020-01-24).
J.
Acceptance and approval of request for payment to PO #681180 in the amount of $5,330.00 as submitted by Diaz Flooring for the installation of VCT Tile in connection with the "Hidalgo County Morgue Renovations" as authorized through Hidalgo County's membership/participation under the Tips/Taps contract #1032212.
K.
Approval of additional fuel card(s) and/or driver(s) for the following Elected Offices/Departments/Programs/Agencies:
1. Health and Human Services - Fuel Cards Users;
2. Tax Office - Fuel Card/Driver;
3. Adult Probation - Fuel Card Drivers.
1. Health and Human Services - Fuel Cards Users;
2. Tax Office - Fuel Card/Driver;
3. Adult Probation - Fuel Card Drivers.
L.
Presentation for discussion, acceptance and approval of the following items with 2GS, LLC contracted vendor for Esperanza Estates Subdivision, Pct. #2 as submitted through project engineer DOS Logistics, Inc. (C-CAP-12-115-06-12):
1. Application for payment No. 1 (Final) in the amount of $90,140.63;
2. Application for payment No. 2 (Retainage) in the amount of $10,015.62;
3. "Certificate of Construction Completion" reflecting the date of October 12, 2012.
1. Application for payment No. 1 (Final) in the amount of $90,140.63;
2. Application for payment No. 2 (Retainage) in the amount of $10,015.62;
3. "Certificate of Construction Completion" reflecting the date of October 12, 2012.
M.
Acceptance and approval of request for payment of Invoice #4912 in the amount of $14,051.50 as submitted by Guzman & Munoz Engineering through Work Authorization #1-PO#657601-Contract #C-11-111-04-19 for Mile 17 North Road from FM 3071 East, to FM 1015.
N.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of May 31, 2013 through assigned requisition #220049 for issuance of a purchase order pursuant to Commissioners Court action with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County Precinct #3-Toshiba Color Copier-ESTUDIO 351C in the amount of $786.00.