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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING November 6, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - County Court at Law #6 (1100)
B.
2012 - County Auditor (1100)
C.
2012 - Tax Office (1246)
D.
2012 - Emergency Management (1100)
E.
2012 - I.T. Department (1100)
F.
2012 - I.T. Department (1100)
G.
2012 - Health & Human Services Dept. (1293)
H.
2012 - County Judge (1100)
I.
2012 - Right of Way Dept. (1100)
J.
2012 - Hidalgo County Sheriff's Office (1100)
K.
2012 - 370th District Court (1100)
L.
2012 - 449th District Court (1100)
M.
2012 - Constable Pct. #4 (1100)
N.
2012 - J.P. 3/1 (1100)
O.
2012 - Pct. #1 Road Maintenance (1200)
P.
2012 - Pct. #2 R&B (1200)
Q.
2012 - Pct. #2 R&B (1200)
R.
2012 - Pct. #2 R&B (1200)
S.
2012 - Pct. #2 R&B (1200)
T.
2012 - Pct. #3 Parks (1200)
U.
2012 - Pct. #3 BCAP (1312)
V.
2012 - Pct. #3 BCAP (1312)
W.
2012 - Pct. #3 Sanitation (1100)
X.
2012 - Pct. #4 Rd. Maint. (1200)
Y.
2012 - Pct. #4 Parks (1100)
Z.
2012 - Pct. #4 Rd. Maint. (1200)
3.
2012 Interdepartmental transfers:
A.
I.T. Department (1100):
Approval of interdepartmental transfer from Info Tech Dept to I.T. County Wide in the amount of $ 1094.40 to fund purchase of antivirus software.
Approval of interdepartmental transfer from Info Tech Dept to I.T. County Wide in the amount of $ 1094.40 to fund purchase of antivirus software.
B.
I.T. Department (1100):
Approval of 2012 interdepartmental transfer from Countywide Adm - Contingency to I.T. Department in the total amount of $385.50 to fund the purchase of access cards for the John Austin Pena facility.
Approval of 2012 interdepartmental transfer from Countywide Adm - Contingency to I.T. Department in the total amount of $385.50 to fund the purchase of access cards for the John Austin Pena facility.
C.
Health Benefits (2201):
Approval of 2012 interdepartmental transfer from Health Benefits (programs 008, 009, & 010) to Health Benefits (programs 004, 006, & 009) in the total amount of $434,487.10.
Approval of 2012 interdepartmental transfer from Health Benefits (programs 008, 009, & 010) to Health Benefits (programs 004, 006, & 009) in the total amount of $434,487.10.
D.
Public Defender (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm - Contingency to Public Defender in the amount of $165.00 to fund court costs & investigation expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm - Contingency to Public Defender in the amount of $165.00 to fund court costs & investigation expenditures.
E.
Workers' Comp (2202):
Approval of 2012 interdepartmental transfer from Workers' Comp (program 066) to Workers' Comp programs (060, 063, & 065) in the total amount of $157,500.00.
Approval of 2012 interdepartmental transfer from Workers' Comp (program 066) to Workers' Comp programs (060, 063, & 065) in the total amount of $157,500.00.
F.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041 to Cameron S/D, program #106, in the amount of $36,206.00to fund road and drainage construction expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041 to Cameron S/D, program #106, in the amount of $36,206.00to fund road and drainage construction expenditures.
G.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Colonia Adams & Black, program #095, in the amount of $54,058.00 to fund road improvement engineering services.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Colonia Adams & Black, program #095, in the amount of $54,058.00 to fund road improvement engineering services.
H.
Pct. #3 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Ariel Hinojosa Subdivision and Hilda Subdivision No. 2 to BCAP Ramirez Subdivision in the total amount of $27,847.00.
Approval of 2012 interdepartmental transfer from BCAP Ariel Hinojosa Subdivision and Hilda Subdivision No. 2 to BCAP Ramirez Subdivision in the total amount of $27,847.00.
I.
Pct. #4 Sanitation:
Approval of 2012 interdepartmental transfer from Pct. 4 Parks (Program 009) to Pct. 4 Sanitation (Program 001) in the amount of $319.20.
Approval of 2012 interdepartmental transfer from Pct. 4 Parks (Program 009) to Pct. 4 Sanitation (Program 001) in the amount of $319.20.
4.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
RHTJ Properties, Ltd.
1. Contractor shall cross Nolana Loop with a 2" waterline approximately 190.00 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 4" PVC casing for the 2" waterline.
2. Contractor shall cross Nolana Loop with a 6" waterline approximately 328.30 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 12" PVC casing for the 6" waterline.
3. Contractor shall cross Cesar Chavez Road with a 6" waterline approximately 267.90 feet North of Nolana Loop. The contractor shall bore Cesar Chavez Road and install a 15" PVC casing for the 6" waterline.
City of Weslaco
1. Bore north under Sugar Cane in Weslaco from subject address 1223 West Sugar Cane Drive. Extend west on the north side of Sugar Cane to an existing City of Weslaco manhole approximately 200' east of Westgate. Bore under Charlene Avenue and Mireles Street.
1. Contractor shall cross Nolana Loop with a 2" waterline approximately 190.00 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 4" PVC casing for the 2" waterline.
2. Contractor shall cross Nolana Loop with a 6" waterline approximately 328.30 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 12" PVC casing for the 6" waterline.
3. Contractor shall cross Cesar Chavez Road with a 6" waterline approximately 267.90 feet North of Nolana Loop. The contractor shall bore Cesar Chavez Road and install a 15" PVC casing for the 6" waterline.
City of Weslaco
1. Bore north under Sugar Cane in Weslaco from subject address 1223 West Sugar Cane Drive. Extend west on the north side of Sugar Cane to an existing City of Weslaco manhole approximately 200' east of Westgate. Bore under Charlene Avenue and Mireles Street.
6.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $733,322.79 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/13/12 to 10/26/12.
2. Approval of wire transfer to cover claims paid.
| 10/13-19/12 | $276,910.61 |
| 10/20-26/12 | $456,412.18 |
| TOTAL | $733,322.79 |
B.
Approval of payment in the amount of $32,544.00 to Texas Department of Transportation, for Advance Funding Agreement for Off-System Bridge Replacement Project CR 285 (Mile 2 West Road) @ Drainage Ditch.
C.
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Consideration and approval by Hidalgo County Commissioners Court to exercise the last one (1) year extension (as provided in the current contract) for "EN-1 Road Stabilizer Material" for Hidalgo County, under the same rates, terms and conditions with CSS Technology Inc., d/b/a/ Roadbond Service Company-C-11-268-0-12-06.
B.
Approval for Hidalgo County to exercise the final one (1) year extension option permitted in the current letter of engagement under the rates described in Attachment "B" provided herein with The Espinosa Law Firm, LLC-C10-135-01-11.
C.
Approval to accept rebate checks from Comdata Product Services (Fuel Purchases) in the amount of $ 470.66
D.
Acceptance and approval of Invoice #11324272 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation"-contract #C-11-054-04-12.
E.
Acceptance and approval of Invoice #Final in the amount of $3,255.20, from Dos Logistics, Inc. contracted engineer for "Renovation of County-Owned Building Roofs" in connection with the San Juan CRC.
F.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the following Hidalgo County Pct. 3 BCAP projects:
1. Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions;
2. Road & Drainage Construction for Randolph Barnett I Subdivisions;
3. Road & Drainage Construction for Regal Estates Subdivision.
1. Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions;
2. Road & Drainage Construction for Randolph Barnett I Subdivisions;
3. Road & Drainage Construction for Regal Estates Subdivision.
G.
County Court at Law #1:
Requesting authority to purchase (1) year software subscription with ratification of purchase order #682649 including company Gigatron Software Corporation's response to accept the purchase order only (and not an executed agreement) in the amount of $724.00/year-#2-1100-412-00-021-001-0-336.
Requesting authority to purchase (1) year software subscription with ratification of purchase order #682649 including company Gigatron Software Corporation's response to accept the purchase order only (and not an executed agreement) in the amount of $724.00/year-#2-1100-412-00-021-001-0-336.
H.
(I. T.) Information Technology:
Approval of clarification on action taken on the Consent Agenda of August 14, 2012 (AI#33431), of an error as displayed on the caption of the agenda item effective dates: 8/12/2012-8/11/2013 needs to be corrected to reflect "effective: 8/22/2012 - 8/21/2013" as per quote provided.
Approval of clarification on action taken on the Consent Agenda of August 14, 2012 (AI#33431), of an error as displayed on the caption of the agenda item effective dates: 8/12/2012-8/11/2013 needs to be corrected to reflect "effective: 8/22/2012 - 8/21/2013" as per quote provided.
I.
Acceptance and approval of Invoice No. 16-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
J.
Requesting approval to exercise the County's option to renew the final one (1) year extensions as provided in the current contracts for the "Janitorial Supplies and Industrial Chemicals and Supplies" for Hidalgo County, under the same rates, terms and conditions with the following contracted vendors:
1. Gulf Coast Papers-E-11-306-11-22 (original contract #C-10-186-12-13)
2. Sysco San Antonio-E-11-306A-11-22 (original contract #C-10-186A-12-13)
1. Gulf Coast Papers-E-11-306-11-22 (original contract #C-10-186-12-13)
2. Sysco San Antonio-E-11-306A-11-22 (original contract #C-10-186A-12-13)
3. Central Poly Corp.-E-11-306B-11-11 (original contract #C-10-186B-12-13)
K.
Acceptance and approval for payment to project engineer, TEDSI Infrastructure Group, Contract #C-12-119-07-31, the submitted Invoice #20121327 in connection with professional engineering services rendered for: Dicker Road Improvements Project in the amount of $61,286.40.