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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING November 13, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
1. Acceptance of the resignation of Cain Caceres from the South Texas Independent School District Board of Directors
2. Appointment of 5 at large members to the South Texas Independent School District Board of Directors
2. Appointment of 5 at large members to the South Texas Independent School District Board of Directors
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Environmental Compliance:
Requesting authorization for Comm. Joseph Palacios' signature on a Delegation of Responsible Official Form to allow County Environmental Compliance Coordinator to submit required reports to TCEQ for Pct. 4 Air Curtain Incinerator.
Requesting authorization for Comm. Joseph Palacios' signature on a Delegation of Responsible Official Form to allow County Environmental Compliance Coordinator to submit required reports to TCEQ for Pct. 4 Air Curtain Incinerator.
D.
Request permission by the Edinburg Chamber of Commerce to use the county square for the Night of Lights Parade on Saturday, December 1, 2012 (evening)
E.
Presentation on delinquent tax collection report by Perdue, Brandon, Fielder, Collins & Mott, LLP in Association with the Law Offices of John David Franz.
F.
Health & Human Services:
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Slot no. | Position Title | Grade |
| 0006 | Health Inspector II | 9 |
G.
Fire Marshal:
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Slot No. | Position Title | Grade |
| 0002 | Deputy Fire Marshal | 10 |
H.
Fire Marshal's Office:
Requesting permission to allow Juan Martinez, Fire Marshal and Tommy Ureste, Deputy Fire Marshal to attend "A Forensic Analysis of Fire Dynamics Seminar" sponsored by the South Texas Fire Investigators Association. The seminar will be held November 28-30, 2012 at South Padre Island.
Requesting permission to allow Juan Martinez, Fire Marshal and Tommy Ureste, Deputy Fire Marshal to attend "A Forensic Analysis of Fire Dynamics Seminar" sponsored by the South Texas Fire Investigators Association. The seminar will be held November 28-30, 2012 at South Padre Island.
I.
Discussion, consideration and action on relocation of 430th District Court.
J.
Approval to accept settlement check from Pronto Insurance Agency in the amount of $1,205.67 to settle auto accident with County vehicle. ( Sheriff Office)
7.
District Courts:
A.
370th District Court:
Authorization for County Judge to sign the Certification of Eligibility letter for the OVW Domestic Violence Prevention Demonstration Initiative
Authorization for County Judge to sign the Certification of Eligibility letter for the OVW Domestic Violence Prevention Demonstration Initiative
8.
District Attorney's Office - Roy Cazares:
A.
Consideration and action on agreement between Hidalgo County and Endemol UK Ltd for filming at new Hidalgo County Morgue Facility with approval for County Judge to sign.
9.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Discussion, consideration and action to be removed from the Classification and Compensation Pay Plan for the following departments:
County Clerk
District Clerk
District Attorney
Tax Office
County Clerk
District Clerk
District Attorney
Tax Office
10.
Tax Office - Armando Barrera:
A.
Tax Office (1100):
1. Approval of the following personnel actions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Create | 0142 | Deputy Clerk II | 07 |
| Create | 0143 | Deputy Clerk II | 07 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
Requesting authorization to submit Discretionary Funding Request to the Texas Department of State Health Services in an amount not to exceed $175,000.00. The funding will support Hidalgo County Public Health Emergency Division's role in performing activities and advancing public health and healthcare preparedness.
D.
Requesting authorization to submit to FEMA, Hidalgo County's
Lessons Learned Information Sharing documents. The documents will be shared in
Lessons Learned Information Sharing LLIS.Gov website and will allow other practitioners of exercise to view Hidalgo County Public Health Emergency Preparedness Division's achievements.
F.
Approval of Proclamation proclaiming November 14, 2012 as World Diabetes Day.
G.
Requesting approval to reimburse Eduardo Olivarez, HCHHSD Chief Administrative Officer, for fuel cost related to invoice shown as follows:
| Vendor | Invoice # | Date | Invoice Amount | Purpose |
| Valero | 580494 | 09/26/12 | 85.11 | Fuel Cost |
H.
Health & Human Services (1100):
1. Requesting approval of the following personnel actions:
2. Approval or revised salary schedule.
1. Requesting approval of the following personnel actions:
| Action | Slot # | Position Title | Grade |
| Delete | 0029 | Eligibility Specialist I | 4 |
| Delete | 0043 | Eligibility Specialist I | 4 |
| Create | 0048 | Clerk II | 3 |
| Create | 0049 | Clerk II | 3 |
2. Approval or revised salary schedule.
12.
Facilities Management:
A.
Requesting approval of payment for Invoice #42183 in the amount of $350.60 as submitted by Central Fence Supply for the "Modular Portable Building Project" (PO #682324).
13.
IT Department - Renan Ramirez
A.
Requesting approval of claim/invoice(s) from OCE/Canon (attached herein) in the amount of $214.54 with authority for Hidalgo County Treasurer to issue payment after auditing procedures completed.
B.
Requesting approval of claim/invoice(s) from Eco Net (attached herein) in the amount of $1,794.00 with authority for Hidalgo County Treasurer to issue payment after auditing procedures are completed.
C.
COMM. PCT. 4
Authorization and approval to purchase Pooled Telemetry Connect Plans through the County's membership/participation with CONTRACT: DIR-SDD-1777 with awarded vendor AT&T for the following:
Authorization and approval to purchase Pooled Telemetry Connect Plans through the County's membership/participation with CONTRACT: DIR-SDD-1777 with awarded vendor AT&T for the following:
| Decription: | Quantity: | Employee Name: | Service Plan: | |
| New Activation | 120 | Office Use | Pooled Telemetry Connection Plan-1MB @ $6.65/ea X 120/units = $798.00/month |
14.
Urban County - Diana Serna:
A.
The City of Edcouch and Urban County Program are requesting authorization to cancel an existing contract with Guzman & Muñoz Engineering and Surveying, Inc. in the amount of $12,519.00 for the 2011 Side Walks project. The City was unable to attain easements for the construction of the sidewalks and decided to cancel the project. Urban County Program has received reimbursement from the City of Edcouch for the work completed and paid to the engineer.
B.
Urban County Program on behalf of Precinct No. 1 is requesting approval of Amendment No. 1 to the existing contract agreement for professional engineering services with TEDSI Infrastructure, Inc. Amendment will modify the plans and specifications to enable Precinct No. 1 to construct project with in-house forces and equipment, fee increased by $6,000.00 for the Street Improvements – Saenz Street project for FY 22 (2009).
C.
Urban County Program for Precinct No. 2 is requesting consideration and action to award and enter into a construction contract with DOS Logistics, Inc. (lowest bidder meeting all specifications and/or requirements) for the Texas General Land Office Round 1 (GLO Contract No. 10-5066-000-5043) in the amount of $332,037.95 subject to submittal of payment and performance bonds and other contracts requirements including Auto Insurance. The project consists of flood and drainage improvements within Precinct No. 2 which is bounded on the West by Raul Longoria Rd., on the east by Cesar Chavez Rd., bounded on the North by Owassa Rd. and the South by Nolana Loop.
15.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
16.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Salida del Sol Estates Phase VI – Pct. 3 (Mario Flores)
b. Vista Ridge Acres Phase IV – Pct. 1 (Jack McClelland)
2. Preliminary Approval
a. La Frontera Estates Phase IV – Pct. 1 (Allen Cohrs)
b. Aurora Valley Phase II – Pct. 1 (Mike Rhodes)
3. Final Approval
a. Quintana Auto Parts Subdivision – Pct. 1 (Ruben Perez)
b. RBA Mission (Doffing) Subdivision – Pct. 3 (Fidel Solis III)
a. Salida del Sol Estates Phase VI – Pct. 3 (Mario Flores)
b. Vista Ridge Acres Phase IV – Pct. 1 (Jack McClelland)
2. Preliminary Approval
a. La Frontera Estates Phase IV – Pct. 1 (Allen Cohrs)
b. Aurora Valley Phase II – Pct. 1 (Mike Rhodes)
3. Final Approval
a. Quintana Auto Parts Subdivision – Pct. 1 (Ruben Perez)
b. RBA Mission (Doffing) Subdivision – Pct. 3 (Fidel Solis III)
17.
Precinct #2 - Comm. H. Palacios:
A.
Pct. 2 Road Maintenance(1200):
1. Approval to create the following full time position:
2. Approval of revised salary schedule.
1. Approval to create the following full time position:
| Department | Slot # | Position | Budgeted Salary |
|---|---|---|---|
| Road Maintenance | 0089 | Engineering Technician IV | $40,078.00 |
2. Approval of revised salary schedule.
B.
Pct. 2 TXDOT (1315):
1. Approval of Certification of Revenues as certified by the County Auditor for revenues received from TXDOT for reimbursement of Parcel 24 for S. McColl Rd. project.
2. Approval of 2012 appropriation of funds into Pct. 2 S. McColl Rd. in the amount of $303,638.27.
1. Approval of Certification of Revenues as certified by the County Auditor for revenues received from TXDOT for reimbursement of Parcel 24 for S. McColl Rd. project.
2. Approval of 2012 appropriation of funds into Pct. 2 S. McColl Rd. in the amount of $303,638.27.
C.
Requesting approval of Supplemental Agreement No.4 under the current agreement for R. Gutierrez Engineering for the Nolana Loop Project (from FM 1426 to FM 88) to reflect revisions on Exhibit C, Article 3.1 Exhibit D, Exhibit D1 and Article 5.
18.
Precinct #4 - Comm. J. Palacios:
A.
Discussion and appropriate action regarding the Open Forum agenda item and related policies and procedures as applicable
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Recommending award and approval of short term contract document (subject to legal review and approval) to the responsible vendor submitting lowest and best bid meeting all specifications and/or requirements for: Hidalgo County - "Moving Services to Relocate County Departments". -RFSQ No 2012-257-10-24-YZV.
4.
Requesting Authority to advertise and approval of Request for qualifications packet as attached hereto for: "Hidalgo County Pool of Professional Services" for Construction Management Services for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol - as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective February 09, 2013 for a period of one (1) year.
5.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional architectural services.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for necessary repairs for the county owned building located at 9805 North 10th Street McAllen, Texas
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for necessary repairs for the county owned building located at 9805 North 10th Street McAllen, Texas
| Polkinghorn Group Architects, Inc | Alcocer Garcia Associates, Inc | ERO Architects |
c. Authority for the Purchasing Department to negotiate a professional (Architectural Services) contract with the No. 1 ranked firm of __________________________ for the provision of professional architectural services necessary for the county owned building located at 9805 North 10th Street McAllen, Texas
B.
Pct. 1
1.
Acceptance and approval of contract document (C-12-255-11-13) with Guzman & Munoz Engineering (authorized for negotiations by CC on 10/01/12) for the provision of Engineering Services for "Road and Bridge, C.I.P., Drainage Projects and Other Projects in General on an as needed basis" for Hidalgo County Precinct #1.
C.
Pct. 3
1.
Requesting acceptance and approval of the final negotiated contract/agreement (viewed and approved as to form by legal counsel) which includes best and final offer with Pro-Med EMS, LLC (ranked highest firm by cc on 10-23-12 for "Emergency Ambulance Services for Unincorporated Areas in Pct 3" (RFP No. 12-203-09-19-YSI.)
D.
Pct. 4
1.
Pursuant to C.C. action taken on (AI-34954 10/30/12) to cancel the project for: Hidalgo County Precinct No. 4 -Construction of a New Multipurpose Facility and Mechanical Shop", requesting action for the following:
a. Rescind bid award and cancel contract document as mutually agreed to by awarded vendor, Fresno Construction (C.C. AI-34397 -09/25/12) including approval to return the original Payment & Performance Bonds to Fresno Construction so as to prevent any charges for the bonds;
b. Cancellation of the project for Civil Site Improvements for the project titled: New Multipurpose Facility and Mechanical Shop;
c. Approval to exercise option to "terminate" agreement with Raba Kistner Consultants, Inc. (CC approved on 05/29/12) in connection with "construction materials testing" services for the cancelled project titled: Construction of a New Multipurpose Facility & Mechanical Shop for Hidalgo County Precinct No. 4.
a. Rescind bid award and cancel contract document as mutually agreed to by awarded vendor, Fresno Construction (C.C. AI-34397 -09/25/12) including approval to return the original Payment & Performance Bonds to Fresno Construction so as to prevent any charges for the bonds;
b. Cancellation of the project for Civil Site Improvements for the project titled: New Multipurpose Facility and Mechanical Shop;
c. Approval to exercise option to "terminate" agreement with Raba Kistner Consultants, Inc. (CC approved on 05/29/12) in connection with "construction materials testing" services for the cancelled project titled: Construction of a New Multipurpose Facility & Mechanical Shop for Hidalgo County Precinct No. 4.
E.
WIC
1.
Acceptance and approval of the Final AIA Document A101 form of Agreement between Hidalgo County-Owner and HighMark Construction, LLC, awarded contractor in the amount of $465K for the project: Hidalgo County "Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"-C-12-021A-09-25.
F.
Colonia Access Program Pct. 1
1.
Approval of a professional surveying services agreement (approved for negotiations-CC-10-23-12) with Quintanilla, Headley & Associates for: "Surveying Services" (as needed basis) for BCAP projects located within HC- Precinct No. 1.
G.
Sheriff's Office
1.
Recommending bid award and approval of contract document to the responsible vendor submitting lowest and best bid meeting all specifications and/or requirements for:
Hidalgo County Sheriff's Office-"Radiological Diagnostic & Related Mobile Services for Inmates", under Request for Bids (RFB) No:
2012-175-10-17-SMA
2.
Requesting clarification and approval to amend Sole Source Declaration (approved by CC 06/12/12-AI #32625) for Spillman Technologies, Inc. to include the purchase of all future purchases of equipment, licenses, software, maintenance-support and related services for the Sheriff's Office current Electronic Drivers License Scanning Solution System with the term through the life of the equipment/software/maintenance-support & related services.
H.
Co. Wide
1.
Presentation of responsive vendor submitting the lowest and best bid received (as detailed in tabulation sheet contained herein reflecting 4 participants) meeting all specifications and/or requirements for the purpose of award including approval of contract to ARB Fire Protection in connection with Request for Bid (RFB) Project:
"Fire Extinguisher Equipment & Maintenance" for
Hidalgo County under Project Bid
No.: 2012-144-MEG.
20.
Open Forum
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn