|
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING November 20, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County under Chapter 312 of the Texas Tax Code.
B.
Appointment of board member to the South Texas Independent School District Board of Directors
C.
Recommendation for County Judge to send correspondence indicating County's interest in Project Star
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Requesting permission to allow Rolando Casas, Deputy Fire Marshals to attend "A Forensic Analysis of Fire Dynamics Seminar" sponsored by the South Texas Fire Investigators Association. The seminar will be held November 28-30, 2012 at South Padre Island, TX.
D.
Discussion, consideration and action suspending the Hidalgo County Classification and Compensation Pay Plan for all participants of the Plan
8.
Sheriff's Office:
A.
Sheriff's Office - ICE Overtime (1284):
1. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) in the amount of $15,000.00.
2. Approval of certification of revenues, as certified by the County Auditor, for ICE overtime funding.
3. Approval of appropriation of funds in the amount of $15,000.00.
1. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) in the amount of $15,000.00.
2. Approval of certification of revenues, as certified by the County Auditor, for ICE overtime funding.
3. Approval of appropriation of funds in the amount of $15,000.00.
9.
District Attorney's Office - Roy Cazares:
A.
1. Approval of the 2012 Chapter 59 Asset Forfeiture Report.
2. Approval for County Judge Ramon Garcia to sign the Asset Forfeiture Report.
2. Approval for County Judge Ramon Garcia to sign the Asset Forfeiture Report.
B.
District Attorney's Office- Bad Checks (1222):
1. Approval to create the following part-time position.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following part-time position.
| Position/Title | Slot # | Grade |
| Coordinator I | 031 | 09 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of fees for public health services.
11.
Fire Marshal's Office - Juan Martinez:
A.
Discussion on the current status of the Linn San Manuel Fire Department.
12.
Adult Probation - Arnold K. Patrick:
A.
Drug Court (1100):
1. Approval to create the following full-time position:
1. Approval to create the following full-time position:
| Slot No. | Position Title | Budgeted Salary |
| 0002 | Clerk I | $22,000.00 |
2. Approval of appropriation from reserved funds.
3. Approval of revised salary schedule.
13.
Facilities Management:
A.
Approval of City of McAllen Public Utility Application to initiate utility services at new building located at 9805 North 10th St., McAllen, TX.
14.
Urban County - Diana Serna:
A.
Urban County Program (UCP) is requesting approval of Resolution authorizing (1) the submission of a 2012 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00, and (2) the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2012 CEDAP fund application.
B.
Requesting authorization to amend the Emergency Solutions Grants Program "ESG" contract with Catholic Charities of the Rio Grande Valley and the Hidalgo County Urban County Program approved on October 1, 2012. The amendment will reduce the contract amount of $170,531.25 by $18,880.00. The final revised amount will be $ 151,651.25
C.
Requesting approval to terminate the grant agreement with American Red Cross – South Texas Chapter for FY 2011 (UCP 24) and for FY 2012 (UCP 25) for a total of $84,154.48 approved by County Commissioner's Court on July 5, 2012 and September 4, 2012 (Agenda Items # 27293 and # 33822).
15.
Elections Administration - Yvonne Ramon:
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount |
| 10-4-2012 | XY925100412 | COMDATA | $258.02 |
| 11-4-2012 | XY925110412 | COMDATA | $ 48.03 |
16.
Head Start Program - Teresa Flores:
A.
Request Approval of Application and Certficate for Payment No. 1 in the Amount of $52,713.00 Submitted by Del Sol Homes, LLC, Awarded Contractor; Pursuant to Action Taken by Commissioners' Court on 10.23.12 for Proposed Building Relocation of Palmview I Center, and as Certfied by Project Architect, Dannenbaum Engineering Company, McAllen, LLC
B.
Discussion/Approval/Appointment of One (1) Community Representative by Each Member of the Commissioners' Court, to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2012
C.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term or Two Years Terms the Inter-local Agreements for Head Start Facilities (Under Same Terms and Conditions) with the following Entities:
1. McAllen I.S.D (Austin One Stop H/S Center) - Two Years
2. McAllen Housing Authority (McAllen V H/S Center) - One Year
3. McAllen Housing Authority (Vine Terrace H/S Center) - One Year
4. City of Weslaco (Weslaco I H/S Center) - One Year
1. McAllen I.S.D (Austin One Stop H/S Center) - Two Years
2. McAllen Housing Authority (McAllen V H/S Center) - One Year
3. McAllen Housing Authority (Vine Terrace H/S Center) - One Year
4. City of Weslaco (Weslaco I H/S Center) - One Year
D.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term the Lease Agreements for Land (Under Same Terms and Conditions) with the Following Private Entities:
1. San Martin de Porras Catholic Church (Land) - Western Road H/S Center
2. Daniel Garza (Land) - Granjeno H/S Center
1. San Martin de Porras Catholic Church (Land) - Western Road H/S Center
2. Daniel Garza (Land) - Granjeno H/S Center
E.
Discussion/Approval on Request to Purchase Three (3) Cargo Vans through the Hidalgo County's Membership/Participation with the Texas Association of School Boards (TASB) Buyboard's Awarded Vendor, Caldwell Chevrolet (including TASB Administrative Fees)
F.
Request Approval of Application and Certficate for Payment No. 2 in the Amount of $30,576.44 Submitted by Del Sol Homes, LLC, Awarded Contractor; Pursuant to Action Taken by Commissioners' Court on 10.23.12 for Proposed Building Relocation of Palmview I Center, and as Certfied by Project Architect, Dannenbaum Engineering Company, McAllen, LLC
17.
Precinct #3 - Comm. Flores:
A.
Requesting approval of accepting participation from Five L Development Ltd. in the amount of $23,203.50 for road improvements of Mile 1 South Road (from Tordillo Rd. 900 feet East).
18.
Budget & Management - Sergio Cruz:
A.
Approval to process payment of claims for the following invoices:
with authority for County Treasurer to issue payment after review and auditing procedures are completed.
| Vendor | Invoice # | Amount |
| Valley Metro Security | 122295 | $3,723.93 |
| Valley Metro Security | 122264 | $3,474.64 |
| Valley Metro Security | 122421 | $2,827.00 |
| Valley Metro Security | 122333 | $3,721.36 |
| Valley Metro Security | 122364 | $3,721.36 |
with authority for County Treasurer to issue payment after review and auditing procedures are completed.
B.
Juvenile Probation (1100)/ TJJD- A (1294)/ IV-E ENHANCED ADM (1296) :
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Position/ Slot No. | Position Title | Current Budgeted Amount |
Proposed Budgeted Amount |
Total Increase/Decrease |
| Salary Decrease | 330-032-G001 | Probation Officer | 35,545.00 | 35,545.00 | -0- |
| 330-002-G059 | 7,972.00 | 3,750.00 | (4,222.00) | ||
| Salary Increase (Vacant) |
330-002-0014 | Probation Officer | 37,000.00 | 41,222.00 | 4,222.00 |
| 330-010-G043 | 2,295.00 | 2,295.00 | -0- |
2. Approval of salary schedule.
C.
Budget Appropriations:
1.
District Clerk (1235):
Approval of 2012 appropriation of funds for the District Clerk Records Management & Preservation Fund (1235) in the amount of $25,000.00 to fund records storage and retrieval services.
Approval of 2012 appropriation of funds for the District Clerk Records Management & Preservation Fund (1235) in the amount of $25,000.00 to fund records storage and retrieval services.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Status of attempts with applicable action, if necessary, to secure commitments from current awarded vendors for the following Section 125:
1. Dental - Metlife
2. Vision - Safeguard thru Metlife
3. Disability:
Short Term - UNUM
Long Term - UNUM
4. Accident Plans - Allstate
5. Critical Illness - Allstate
6. Universal Life - Allstate
7. Cancer - Allstate
b. Action by CC applicable to responses received by current providers in connection with employees that have policies:
1. "Grandfather" current providers for only those employees that currently have policies and continue payroll deductions; or,
2. Conversion of said policies for employees that currently have policies to a "post-tax" product with no payroll deduction but rather individual responsibility (by employees) to pay premiums;
c. Accept or reject all proposals received (and thus not proceed to rank) for: "Section 125 Voluntary Insurance Products" (i.e. Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal Life Insurance and COBRA Administration & Others) and, if accepted:
d. Proceed to rank the proposals for each product so as to proceed to the negotiation phase of the process; or, if rejected;
e. Authority to re-advertise an RFP for: "Section 125 Voluntary Insurance Products" (Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal and Other Types of Life Insurance and COBRA Administration) with inclusion/imposition of the following:
1. No Loss No Gain Provision;
2. New Grading Criteria, if necessary & recommended;
3. Selection and/or designation of Scoring/Grading Committee:
a. Proposed names as recommended by Pct. #3 - Raul Silguero, Mona Parras & Marty Salazar
b. Additions or Deletions, if applicable;
4. Presentations to CC by top __________ scored vendors with a ten point max value thus a total max score of 110;
5. Hidalgo County's sole option to award to one or multiple vendors;
6. Minimum of a 42 months term with possible multi-year rate guarantee with option to renew additional _____ extensions with HC sole discretion to permit rate negotiations (only, if necessary);
7. Ad dates: 11-24, 12-1, & 12-8- RFP acceptance date: 12-19-12
f. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(a)(4)-professional service;
g. Approval for Purchasig to negotiate a professional consulting agreement with William "Bill" Rusteberg to provide assistance to Hidalgo County Commissioners Court directly or to CC Designated/Assigned Grading Committee (i.e.score, grade, evaluate, analyze, develop recommendation grid directly to CC or to Benefits Committee for the responses received and in the process assist Committee in their grading duties and responsibilities with educational information);
h. If necessary, Commissioner Court's declaration of a new plan year of ____________________________.
1. Dental - Metlife
2. Vision - Safeguard thru Metlife
3. Disability:
Short Term - UNUM
Long Term - UNUM
4. Accident Plans - Allstate
5. Critical Illness - Allstate
6. Universal Life - Allstate
7. Cancer - Allstate
b. Action by CC applicable to responses received by current providers in connection with employees that have policies:
1. "Grandfather" current providers for only those employees that currently have policies and continue payroll deductions; or,
2. Conversion of said policies for employees that currently have policies to a "post-tax" product with no payroll deduction but rather individual responsibility (by employees) to pay premiums;
c. Accept or reject all proposals received (and thus not proceed to rank) for: "Section 125 Voluntary Insurance Products" (i.e. Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal Life Insurance and COBRA Administration & Others) and, if accepted:
d. Proceed to rank the proposals for each product so as to proceed to the negotiation phase of the process; or, if rejected;
e. Authority to re-advertise an RFP for: "Section 125 Voluntary Insurance Products" (Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal and Other Types of Life Insurance and COBRA Administration) with inclusion/imposition of the following:
1. No Loss No Gain Provision;
2. New Grading Criteria, if necessary & recommended;
3. Selection and/or designation of Scoring/Grading Committee:
a. Proposed names as recommended by Pct. #3 - Raul Silguero, Mona Parras & Marty Salazar
b. Additions or Deletions, if applicable;
4. Presentations to CC by top __________ scored vendors with a ten point max value thus a total max score of 110;
5. Hidalgo County's sole option to award to one or multiple vendors;
6. Minimum of a 42 months term with possible multi-year rate guarantee with option to renew additional _____ extensions with HC sole discretion to permit rate negotiations (only, if necessary);
7. Ad dates: 11-24, 12-1, & 12-8- RFP acceptance date: 12-19-12
f. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(a)(4)-professional service;
g. Approval for Purchasig to negotiate a professional consulting agreement with William "Bill" Rusteberg to provide assistance to Hidalgo County Commissioners Court directly or to CC Designated/Assigned Grading Committee (i.e.score, grade, evaluate, analyze, develop recommendation grid directly to CC or to Benefits Committee for the responses received and in the process assist Committee in their grading duties and responsibilities with educational information);
h. If necessary, Commissioner Court's declaration of a new plan year of ____________________________.
B.
Executive Officer
1.
a. Presentation for discussion, acceptance and approval of the conceptual layout of the, "New Commissioners' Court Room Facility," as developed by the project architect, Alcocer Garcia Associates, Inc. from directions proposed by Executive Officer for CC and, if approved;
b. Authority for project archiect, AGA to proceed with the Design Development Phase for the addition to the former administration building project (100 E. Cano, Edinburg) titled the design and construction of a New Commissioners' Court Room Chamber Facility.
2.
Presentation by contracted architect, ERO Architects for acceptance and approval by Hidalgo County Commissioners Court of the Comprehensive Master Plan Report (its ancillary function including conceptual cost estimates, stakeholders facilitations and implementation strategies)
C.
Colonia Access Program Pct. 2
1.
Acceptance and approval of the following for C-CAP-12-206-10-23 Rancho Escondido Subdivision between Hidalgo County and Asago, LLC dba Asago Construction as submitted through project engineer R. Gutierrez Engineering Corporation:
a. Final construction contract (CC previously approved to award on 10-23-12) in the amount of $363,487.00;
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
a. Final construction contract (CC previously approved to award on 10-23-12) in the amount of $363,487.00;
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
D.
Sheriff's Office
1.
Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Philpott Motors-Contract No. 358-10, One (1) New 2013 or Newer Ford Expedition Special Service Model in the amount of $26,339.00 which includes $400.00 Buy-Board pricing and delivery fees for -Project #2012-288-OGG.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Rainforest.
D.
Claim of Angelica Hernandez
E.
Claim of Ernesto Hernandez
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Rainforest.
D.
Claim of Angelica Hernandez
E.
Claim of Ernesto Hernandez
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn