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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING November 20, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Human Resources (1100)
B.
2012 - Civil Service (1100)
C.
2012 - County Judge (1100)
D.
2012 - County Auditor's Office (1100)
E.
2012 - County Auditor's Office (1100)
F.
2012 - Treasurer's Office (1100)
G.
2012 - Purchasing (1100)
H.
2012 - 370th District Court (1100)
I.
2012 - Elections Department (1100)
J.
2012 - Elections Department (1100)
K.
2012 - Tax Office (1246)
L.
2012 - Tax Office (1100)
M.
2012 - DBM Workers' Comp. Div. (2202)
N.
2012 - Adult Detention Facility (1100)
O.
2012 - Indigent Defense (1100)
P.
2012 - Health & Human Services Dept. (1293)
Q.
2012 - Sheriff's Federal Sharing - U.S. Department of Treasury (1228)
R.
2012 - District Attorney's Office DA Vehicle Theft (1221)
S.
2012 - District Attorney's Office - DA US Dept. of Justice (1256)
T.
2012 - Constable Pct 2 (1100)
U.
2012 - Constable Pct 2 LEOSE (1220)
V.
2012 - Constable Pct #4 (1100)
W.
2012 - Pct. #1 BCAP (1312)
X.
2012 - Pct. #1 Rd Maint (1200)
Y.
2012 - Pct. #2 Adm. (1200)
Z.
2012 - Pct. #2 Road Maintenance (1200)
AA.
2012 - Pct. #2 CRC (1100)
BB.
2012 - Pct. #2 San Juan CRC (1100)
CC.
2012 - Pct. #2 Rd Maint (1200)
DD.
2012 - Pct. #3 Rd Maint. (1200)
EE.
2012 - Pct. #4 Rd Maint (1200)
3.
2012 Interdepartmental transfers:
A.
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co Wide Adm-Contingency to Various Depts in the amount of $64,273.02 to fund unemployment compensation expenditures through year end.
Approval of 2012 interdepartmental transfer from Co Wide Adm-Contingency to Various Depts in the amount of $64,273.02 to fund unemployment compensation expenditures through year end.
B.
Insurance (1100):
Approval of 2012 interdepartmental transfer from General Litigation to Insurance in the amount of $20,000.00 to fund pending and future claims.
Approval of 2012 interdepartmental transfer from General Litigation to Insurance in the amount of $20,000.00 to fund pending and future claims.
C.
Visiting Judges (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Visiting Judges in the amount of $18,313.41.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Visiting Judges in the amount of $18,313.41.
D.
CW Adm (1200):
Approval of 2012 interdepartmental transfer from Countywide Mechanic Shop to Countywide Adm - Contingency in the amount of $29,849.46.
Approval of 2012 interdepartmental transfer from Countywide Mechanic Shop to Countywide Adm - Contingency in the amount of $29,849.46.
E.
Co. Wide Adm (1100):
Approval of 2012 interdepartmental transfer from various departments to Co Wide Adm-Contingency in the amount of 411,176.53 to fund pending obligations.
Approval of 2012 interdepartmental transfer from various departments to Co Wide Adm-Contingency in the amount of 411,176.53 to fund pending obligations.
F.
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $129,960.95 to fund replacement of vehicle and fuel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $129,960.95 to fund replacement of vehicle and fuel expenditures.
G.
Pct. 1 Administration (1200):
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $2,900.00 to fund various operating expenditures.
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $2,900.00 to fund various operating expenditures.
H.
Pct. #1 Parks (1100):
Approval of 2012 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 1 Parks in the amount of $1,250.00 to fund annual permit from the Texas Commission on Environmental Quality (TCEQ).
Approval of 2012 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 1 Parks in the amount of $1,250.00 to fund annual permit from the Texas Commission on Environmental Quality (TCEQ).
I.
Pct. 1 Rd Maint (1200):
Approval of 2012 interdepartmental transfer from Pct. 1 Adm to Pct. 1 Rd Maint in the amount of $12,915.00 to partially fund fuel expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Adm to Pct. 1 Rd Maint in the amount of $12,915.00 to partially fund fuel expenditures.
J.
Constable Pct. 4 (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 4 in the amount of $27,926.00 to fund purchase of mobile radios.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 4 in the amount of $27,926.00 to fund purchase of mobile radios.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Monthly Fee Reports:
A.
District Attorney's Office:
Approval of September 2012 Monthly Check Processing Fees Report.
Approval of September 2012 Monthly Check Processing Fees Report.
B.
District Attorney's Office:
Approval of October 2012 Monthly Check Processing Fees Report.
Approval of October 2012 Monthly Check Processing Fees Report.
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| H4650.00.00E.0003.02 | ACP Valley Ltd dba South Texas Concrete | $ 5,154.32 |
| S2950.00.000.0062.00 | Hunt Valley Industrial I LP | $ 10,804.64 |
| A6370.00.000.0015.00 | Compass Bank | $ 2,584.41 |
| M1950.99.000.0000.R2 | General Motors LLC | $ 3,863.16 |
| R2431.00.000.000B.00 | Corelogic | $ 2,780.53 |
| R2431.00.000.000B.00 | Corelogic | $ 2,837.77 |
| R2431.00.000.000B.00 | Corelogic | $ 2,501.83 |
| W0100.00.025.0011.06 | Barcelona Properties LTD | $ 3,645.97 |
7.
Headstart:
A.
Approval of Financial Report: October 2012
B.
Approval of Monthly Report for Special Services: October 2012
C.
Approval of Risk Management Quarterly Report
D.
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Report Pre- Assessment
E.
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served: September and October
F.
Approval of Children's Applications for Program Year 2012-2013
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $762,778.94 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/27/12 to 11/09/12.
2. Approval of wire transfer to cover claims paid.
| 10/27-31/12 | $210,538.87 |
| 11/01-02/12 | $159,839.12 |
| 11/03-09/12 | $392,400.95 |
| TOTAL | $762,778.94 |
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
County Judge:
Authority to enter into an Equipment-Customer Moves & Relocation Agreement-Move #684431 thru requisition #226514 in the amount of $352.00 to transfer a Xerox Copy Machine from County Judge's Office 1615 S. Closner to 302 W. University Drive (serial #XEK498637) both locations in Edinburg, Texas.
B.
Acceptance and approval of request for payment of Invoice #1102707-9 in the amount of $46,172.97as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
C.
Acceptance and approval of Application for Payment No. 1 (Final) in the amount of $76,423.18 from Saenz Utility Contractors, Ltd., contracted vendor for Havana Subdivision as submitted by Javier Hinojosa Engineering, project engineer under contract #C-CAP-12-020-01-24.
D.
Requesting approval to exercise the County's option to utilize the second of two (2) one (1) year renewals in the current contract/agreement under the same rates, terms and conditions for "Hidalgo County- Quality Claims Administrator Services For Workers Compensation with TriStar Management.
E.
Authority to exercise the one (1) year extension option as provided under current contract for "Legend and Non-Legend Pharmaceuticals" with MAO Westwood Pharmacy d/b/a Westwood Pharmacy.
F.
Consideration and approval by Hidalgo County Commissioners Court to exercise the last one (1) year extension (as provided in the current contract) for "Title Company Services POOL" for Hidalgo County, under the same rates, terms and conditions with the following companies:
1. Edwards Abstract and Title Co.-(C-11-150-11-01);
2. Sierra Title (C-11-150a-11-01);
3. Valley Land Title Company-(C-11-150b-11-01).
1. Edwards Abstract and Title Co.-(C-11-150-11-01);
2. Sierra Title (C-11-150a-11-01);
3. Valley Land Title Company-(C-11-150b-11-01).
G.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3242 for Border Rd. Project in the amount of $9,600.
H.
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $6,127.00) as submitted by Millennium Engineers Group, Inc., engineering services for Thomas Road Project, through Contract #C-12-068-04-03.
I.
Acceptance and approval to exercise the County's option to extend the first year of the two (2)-one (1) year renewal as provided with VSL Tech d/b/a Video Sound & Light under Contract #C-11-229-12-12 for the provision of the "Repair, Installation & Removal Of Emergency Equipment, Radios & Misc. Equipment-Hidalgo County District Attorney & HIDTA", under the same rates, terms and conditions with renewal effective date of December 16, 2012 with ending date of December 15, 2013.
J.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324285-$ 600.00 for"FM 681-FM 2221/FM 492: FM 681 to FM 364"-C-09-192A-06-08
2. Invoice No. 11324288-$49,461.50 for "La Homa"-C-11-312-02-07
3. Invoice No. 11324293-$ 1,580.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
4. Invoice No. 11324301-$83,778.15 for "Tom Gill/Liberty Rd Project"-C-12-246-10-16
5. Invoice No. 11324302-$25,541.92 for "US 83-La Joya Relief Route"-C-12-247-10-01
1. Invoice No. 11324285-$ 600.00 for"FM 681-FM 2221/FM 492: FM 681 to FM 364"-C-09-192A-06-08
2. Invoice No. 11324288-$49,461.50 for "La Homa"-C-11-312-02-07
3. Invoice No. 11324293-$ 1,580.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
4. Invoice No. 11324301-$83,778.15 for "Tom Gill/Liberty Rd Project"-C-12-246-10-16
5. Invoice No. 11324302-$25,541.92 for "US 83-La Joya Relief Route"-C-12-247-10-01
K.
Request authorization to remove the following assets from Human Services inventory items cannot be located and possess no value in attached schedule:
Asset # 024882 – CS 2054 SYSTEM COPYSTAR
Asset # 034049 – MULTI ALPHA II CODING SYS
Asset # 034154 – 5 SLOPT CARRIER
Asset # 034258 – ATX MID TOWER CS
Asset # 034259 – ATX MID TOWER CS
Asset # 034610 – SUPER MINI ATX TOWER
Asset # 024882 – CS 2054 SYSTEM COPYSTAR
Asset # 034049 – MULTI ALPHA II CODING SYS
Asset # 034154 – 5 SLOPT CARRIER
Asset # 034258 – ATX MID TOWER CS
Asset # 034259 – ATX MID TOWER CS
Asset # 034610 – SUPER MINI ATX TOWER
L.
Acceptance and approval of Application for Payment No. 1 (Final) in the amount of $168,735.19 from Saenz Utility Contractors, Ltd., contracted vendor for Munoz Estates Subdivision as submitted by Javier Hinojosa Engineering, project engineer under contract #C-CAP-12-019-01-31.